= Foundation Board Minutes for Tue, June 6th 2017, 17:00 UTC = Next meeting date Tue, June 13th 2017, 17:00 UTC
Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170606 Call URL: https://bluejeans.com/6361797715 == Attending == * Alexandre Franke * Allan Day * Neil McGovern * Cosimo Cecchi * Nuritzi Sanchez * Rosanna Yuen == Regrets == * Meg Ford * Jim Hall * Shaun McCance == Missing == == Agenda for 2017-06-06 == * Web page for prior pants winners * Timeline for new board transition * GUADEC 2018 bids * Questions about Hackfest process * Review ongoing items == Minutes == * Web page for prior pants winners * Where would the information go to? * On the website eventually, but in the meantime we'd use the wiki to collect the information that's missing * We have a page in the FoundationBoard public section with previous directors, could go in a similar location * What is the purpose? * To have it as historical records, to whoever presents the pants awards, or e.g. an annual report * Use it as an option to do some marketing work, have a nice and positive community showcase * ACTION: Nuritzi to ask Shaun for a download of the information he has already collected * ACTION: Alexandre to suggest a suitable location to put the information and share it with the board * Timeline for new board transition * Results will be announced this coming Monday 12th, then confirmed next Monday 19th * The new board will be in effect after that, and until the GUADEC meeting both groups of officers can attend meetings and calls * When do we start inviting incoming board members to the calls? * Historically we did the handover at GUADEC, but sounds helpful to have a time during which board members overlap * The new officers do take over at the AGM according to the bylaws, so that sounds like a reasonable time for the handover * First meeting with new board on call: Tuesday June 20th, but no voting powers until the in-person meeting at GUADEC, where new officers are elected * The meetings will be recommended to attend for the newly-elected members, but we will still hold meetings according to the schedule of the present board * GUADEC 2018 bids * Is there anything that we need to discuss about this before GUADEC? * In the interest of making sure to be able to announce a decision at GUADEC, we are looking to get bidfing team presentations before hand * We could invite them to our a meeting the week of the 26th, give a 30 min slot to each team; we'd include the newly elected board members too * In the meantime board members should review the proposals and prepare a list of questions if required * ACTION: Allan and Nuritzi to organize this * Questions about Hackfest process * Nuritzi has some questions: https://etherpad.gnome.org/p/notes_for_hackfests_page_update_2017 * Conversation is tabled for now, we will get back to this next week == Ongoing == '''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections''' * GUADEC 2018 bid presentations * 2017-06-06 * The Board would now like to move the presentations to a call, to be able to announce a decision during GUADEC * ACTION: Allan and Nuritzi to organize a call the week of June 26th * Foundation support for Flathub * 2017-05-09 * The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree * ACTION: Neil to connect to Luis * 2017-05-16 - Exact questions to ask Luis are being worked up * 2017-06-06 - Questions sent to Luis, being looked at. * Hackfest process documentation * 2017-02-14 * ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC * 2017-05-02 * Nuritzi will work on this by end of May, check in then * Dropping dates in copyright claims on our websites * 2016-12-06 * ACTION: Alexandre to send an email to foundation-list with a proposal for discussion * 2016-12-20 * Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done * 2017-01-24 * Alexandre reached out to Creative commons * 2017-02-28 * Alexandre will try alternative channels * 2017-05-02 * We got a reply, Alexandre to follow up * 2017-05-30 * Two options * Have terms of use on the website that state that linking to a page is sufficient attribution * Require contributors to assign their attribution to the GNOME Foundation * Privacy campaign funds * 2016-09-27 * Draft is out for the Board to review and give feedback * ACTION: Cosimo to try and form a committee to review internship proposals * 2016-10-26 * We are aiming for an internship round in spring 2017 === Ongoing but stalled === '''This section includes items which haven't seen an update in the last 30 days.''' * Owncloud shared calendar for the board * 2016-08-10 * Cosimo tested creating an event, but with mixed results * ACTION: Cosimo to take it on from here * 2016-09-06 - Allan has started a list of reoccuring events on the wiki - https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda * 2017-03-07 * Neil is looking into a similar calendar so will take over * Paypal Giving Fund * Alexandre suggested in december 2015 to get us enrolled in the program * That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants * Zana tried to get us in sometime before may 2016, we never heard back. * 2016-09-06 * ACTION: Zana to look into it * Sysadmin fundraising levels and perks * 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails * 2017-05-09 * We can talk about this item at GUADEC * Web page for prior pants winners * 2016-08-10, ACTION: Shaun and Allan to add the web page * 2017-03-07 * Only missing the winner for one year, 2005 * We can crowdsource the details and refinement of the bios/photos/etc * 2017-06-06 * We are trying to expedite this before next GUADEC * ACTION: Nuritzi to ask Shaun for a download of the information he has already collected * ACTION: Alexandre to suggest a suitable location to put the information and share it with the board * Friends of GNOME * 2016-08-10 * ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME * 2017-03-07 * Allan will pass this on to Neil, and connect him to Tobi * 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM === Ongoing but no director assigned === '''This section includes items which haven't seen an update in the last 30 days and have no Director assigned''' == Nice to have == '''This section includes items which we would love to see happen at some point but lack the time to effectively become reality''' * Contract template for future use organizations for which we handle money * Kat to draft this * Alexandre took over * Privacy policy for GNOME services * Current draft is at https://wiki.gnome.org/Foundation/Privacy * Sysadmin Team's NDA should also be covered when dealing with this item * Kat or Allan to write up the policy * Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software == Discussed on the mailing list == == Completed actions == * 2017 Elections * Deadline for announcing a candidacy is June 24th * 2017-05-16 * ACTION: Nuritzi to send out a reminder to candidates that they should be planning to arrive at GUADEC two days earlier * 2017-05-23: Nuritzi has sent the mail * 2017-05-30: What happens if someone doesn’t reach the threshold?
_______________________________________________ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
