Due to a stack of work getting dropped in my lap yesterday and the fact that it has to be done this week, since I'm on vacation next week, it looks like I will be unable to attend tonight. It looks like things are good as far as attendees though at this point, so from a "do we have a quorum" standpoint, I don't think I'm affecting anything.
Sorry for the last minute dropout. I wasn't expecting to have to build a whole bunch of new VMware environments in the next few days. -Shawn On Fri, Jul 25, 2008 at 4:57 PM, Ted Roche <[EMAIL PROTECTED]> wrote: > Heather and Michael: Please let me know if you can attend on Thursday the > 31st, otherwise, I'll reschedule. > > I hope to hold a Board of Directors meeting on Thurday, July 31st in > Manchester. The Public Library had to withdraw its offer as their children's > program needs the space. I've asked the folks at the ABI if we might use > their meeting space. If not, we might end up in a parking lot somewhere or > at a seedy bar, with any luck. The New Hampshire Fisher Cats with be > completing their route of the Portland Sea Dogs, complete with Atlas > Fireworks, so it ought to be a fun time in the Queen City. Stay tuned for > details. > > Shawn and Ben had indicated their willingness to attend. maddog is on the > left side of the Atlantic. Bill Sconce expressed grave reservations at last > night's PySIG. I'd appreciate one more board member to let me know they can > make it to continue to persue this, or the other two to express their > regrets and I'll work at rescheduling. > > I expect the other officers will want to update the board, and I welcome > all interested parties to bring up issues or questions to the board as well. > > To catch up the board of directors and all interested parties, > > I met with a student intern, Lydia Liu, and her faculty advisor, Ashlyn > Lembree, at the Franklin Pierce Law Center clinic on 1 July 2008. IAW the > direction of the board, I signed a letter of agreement that the clinic will > advise GNHLUG on the matter of obtaining 501(c)(3) status -- original to be > provided to the Secretary at the next meeting. Lydia was only attending > fplc.edu for the summer and would likely not see me again. The clinic is > pretty much shut down for the month of August, but we can expect additional > help in September and onward, from different students. > > I was provided with a copy of the following documents, and we reviewed them > in detail: > > (a) "Applying for 501(c)(3) Tax-Exempt Status" > > (I couldn't find a link to this exact document, but if you start reading at > http://www.irs.gov/charities/charitable/index.html, you'll eventually know > it all) > > (b) Publication 557 (06/2008), Tax-Exempt Status for Your Organization > http://www.irs.gov/publications/p557/index.html OR > http://www.irs.gov/pub/irs-pdf/p557.pdf > > (c) IRS Form 1023 "Application for Recognition of Exemption" and the > accompanying instructions for that form. > http://www.irs.gov/formspubs/index.html > > (d) Form 2848, "Power of Attorney and Declaration of Representation" I > asked why on earth the FPLC would want to be the official representative of > GNHLUG, and they were stumped for an answer, too. At this point, that > document remains incomplete. As we do not require representation for any > proceding, it seemed wise to put it aside for the time being. > > The following actions have to be completed in order for us to move forward: > > 1. The Board needs to amend the current articles of incorporation in two > regards: the purpose has to be made more clearly iaw the guidance of the > 501(c)(3) and the dissolution arrangements need to be more specific in > disposing of any assets to another 501(c)(3) organization. Suggestions for > the exact wording will be provided by one of the interns. > > 2. The board and assisting members need to document the charitable > contributions made to the group over the past three years, and create this > as a budget. There were two units of measure suggested, and both should be > used: actual dollars expended and volunteer hours contributed. Details to be > discussed at the board meeting. > > 3. Form 1023, Part IV, what I've nicknamed "The Essay Question" and the IRS > calls "Narrative Description of Your Activities" which pretty much counts > for 90% of the grade. This is not only a description of what we are, but > concrete examples of what we've done, and included attachments (handouts, > flyers, pictures from activities, etc.) that should clinch the application. > This is the other major board/volunteers task that I'd like to work with > others to undertake. There's a lot of material here if we can take the time > to assemble a timeline of events, participants, activities and > contributions. > > > -- > > Ted Roche > Ted Roche & Associates, LLC > http://www.tedroche.com >
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