Joseph Galron
Fri, 11 Jul 2008 07:30:00 -0700
From: Patton,Glenn <[EMAIL PROTECTED]> Date: Fri, Jul 11, 2008 at 9:17 AM Subject: [OCLC-NON-LATIN] FW: Non-Latin Script Data in Name Authority Records : Starting next week! To: [EMAIL PROTECTED] I am forwarding with permission this message that was sent to the PCC list late yesterday. While the information is aimed primarily at NACO participants who create and maintain authority records, the information presented in it may be of interest to all who use authority records in OCLC Connexion. Glenn E. Patton Director, WorldCat Quality Management OCLC 6565 Kilgour Place Dublin OH 43017-3395 Phone: +1.800.848.5878, ext. 6371 or +1.614.764.6371 Fax: +1.614.718.7187 Email: [EMAIL PROTECTED] -----Original Message----- From: Program for Cooperative Cataloging [EMAIL PROTECTED] On Behalf Of CPSO Sent: Thursday, July 10, 2008 5:18 PM To: [EMAIL PROTECTED] Subject: Non-Latin Script Data in Name Authority Records : Starting next week! PCC Folks: A reminder that the project to begin adding non-Latin script data (4XX references and selected notes) to NACO records will begin next week. Those institutions that contribute to the NACO file via a NACO node (including LC catalogers working in OCLC only) may begin adding non-Latin script data on Sunday, July 13. [Note: LC catalogers working in Voyager should not begin until Monday, July 14.] Even if your daily work does not involve the use of non-Latin script data, you may encounter non-Latin script references on NACO authority records beginning next week-- if you *do not* generally work with non-Latin script data, please do not add, delete, or alter the non-Latin script data on name authority records (questions/concerns can be sent to [EMAIL PROTECTED]). Until further notice, all authority records with non-Latin script references should be coded as "unevaluated" (value "b" in 008/29 Reference Evaluation)-- please do not adjust the evaluation byte-- the record should remain unevaluated until evaluation guidelines are issued in 2009. If your daily work *does* involve the use of non-Latin script data, and you choose to add non-Latin references, you may begin to add non-Latin script data to name authority records next week. Please observe the following guidelines: 1. Please thoroughly read the Frequently Asked Questions related to this project, found on the main project website: http://www.loc.gov/catdir/cpso/nonlatingeneral.html Note that this FAQ was recently updated, so a quick review is necessary even if you have already looked at the FAQ. 2. To start, you may add non-Latin script data to name authorities only in the following two situations: 2a. You create a new name authority record on or after Monday. 2b. You edit a name authority record that existed prior to Monday and that record has already been pre-populated with non-Latin script references (see the FAQ for information related to pre-population). You will know that the pre-population has occurred if you find a 667 note that indicates: "Machine-derived non-Latin script reference project." 3. You may *not* add non-Latin script data to any other record that existed prior to Monday that has not been pre-populated (i.e., the 667 note Machine-derived non-Latin script reference project" is not present). The pre-population is expected to take a few months-- announcements will be made when the pre-population is complete, at which point all NACO records are candidates for non-Latin script data. We thank you for your patience during this pre-population period. Note that you may *not* add non-Latin script data to subject authority proposals. 4. As indicated in the FAQ, if you do add non-Latin script references to newly-created name authority records (see 2a. above), please also do the following: 4a. set the reference evaluation byte (008/29) to "b" in all cases. 4b. add a 667 note to each authority record that indicates the non-Latin script reference(s) is/are unevaluated-- the text of the 667 should read: "Non-Latin script reference not evaluated." or "Non-Latin script references not evaluated." Any questions should be directed to the Cataloging Policy & Support Office ([EMAIL PROTECTED])