Re: Non-Latin Script Data in Name Authority Records : Starting next week!

[Joan C Biella]

NACO/PCC Folks:

A reminder that the project to begin adding non-Latin script data (4XX 
references and selected notes) to NACO records will begin next week.  Those 
institutions that contribute to the NACO file via a NACO node (including LC 
catalogers working in OCLC only) may begin adding non-Latin script data on 
Sunday, July 13.  [Note: LC catalogers working in Voyager should not begin 
until Monday, July 14.]

Even if your daily work does not involve the use of non-Latin script data, you 
may encounter non-Latin script references on NACO authority records beginning 
next week-- if you *do not* generally work with non-Latin script data, please 
do not add, delete, or alter the non-Latin script data on name authority 
records (questions/concerns can be sent to [EMAIL PROTECTED]).  Until further 
notice, all authority records with non-Latin script references should be coded 
as "unevaluated" (value "b" in 008/29 Reference Evaluation)-- please do not 
adjust the evaluation byte-- the record should remain unevaluated until 
evaluation guidelines are issued in 2009. 

If your daily work *does* involve the use of non-Latin script data, and you 
choose to add non-Latin references, you may begin to add non-Latin script data 
to name authority records next week.  Please observe the following guidelines:

1.  Please thoroughly read the Frequently Asked Questions related to this 
project, found on the main project website:  
http://www.loc.gov/catdir/cpso/nonlatingeneral.html 
Note that this FAQ was recently updated, so a quick review is necessary even if 
 you have already looked at the FAQ.

2.  To start, you may add non-Latin script data to name authorities only in the 
following two situations:
2a.  You create a new name authority record on or after Monday.
2b.  You edit a name authority record that existed prior to Monday and that 
record has already been pre-populated with non-Latin script references (see the 
FAQ for information related to pre-population).  You will know that the 
pre-population has occurred if you find a 667 note that indicates: 
"Machine-derived non-Latin script reference project."  

3.  You may *not* add non-Latin script data to any other record that existed 
prior to Monday that has not been pre-populated (i.e., the 667 note 
Machine-derived non-Latin script reference project" is not present).  The 
pre-population is expected to take a few months-- announcements will be made 
when the pre-population is complete, at which point all NACO records are 
candidates for non-Latin script data. We thank you for your patience during 
this pre-population period.   Note that you may *not* add non-Latin script data 
to subject authority proposals.

4.  As indicated in the FAQ, if you do add non-Latin script references to 
newly-created name authority records (see 2a. above), please also do the 
following:
4a. set the reference evaluation byte (008/29) to "b" in all cases.
4b. add a 667 note to each authority record that indicates the non-Latin script 
reference(s) is/are unevaluated-- the text of the 667 should read:  "Non-Latin 
script reference not evaluated." or "Non-Latin script references not evaluated."


Any questions should be directed to the Cataloging Policy & Support Office 
([EMAIL PROTECTED])