Sounds like you need OmniFocus.
I find it works perfectly with YJ - any detailed notes, saved
documents I have relating to a task in YJ can be linked to from OF by
pasting the item link as a note for the task making the two work
pretty seamlessly together.
T.
On 6 May 2008, at 13:26, [EMAIL PROTECTED] wrote:
> I read and re-read your post. I find
> your system impressive but very confusing
> to me.
Maybe I made things sound more complicated than they had to be by
giving too many details. Basically, whether I'm doing a GTD review
or I'm making plans for a particular project (which are two
different things, though similar), I'm switching back and forth
fairly rapidly among a lot of notes, maybe just three or four or
five, maybe as many as a couple dozen, as I think of things to jot
down.
If you saw me working at this, you'd see me focused mostly on one
note at a time, but frequently skipping to another note as I thought
of a to-do item, or an idea to think about later, or an issue I need
to be sure is cleared up by a certain time, or something I need to
remember to speak with someone about. Then I skip back to whatever
note I'm mostly focused on.
The part I'm having trouble getting to work to my satisfaction is
the archival part. I want to be able to put away my completed notes
for a project, and yet be able to easily bring them up again as a
group at some point in the future, maybe three months later, maybe
two years later. But in the meantime I don't need to have them on
the top level of my collections. I want to get them out of sight,
without making them hard to bring up again.
If I could put those folders into a superfolder, I could bring up a
set of old project notes with two clicks, one on the "Completed
projects" superfolder and one on the specific subfolder. And filing
away a set of notes once a project is completed would be as easy as
dragging the folder into the superfolder. I can't think of anything
I can do with tags that isn't *more* work than this, not less.
Somebody wrote that they didn't need hierarchy so much as just one
higher level of collection in order to gather collections and tag
collections into groups. That's my case exactly. I just want ONE
folder that I can gather my less needed collections into so that my
list stays short.
(The reason David Allen recommends a simple A-to-Z filing system as
part of the GTD method, it seems to me, is less about ease of
retrieval and more about ease of filing. If you're in the middle of
a productively heated bout of planning and you have to give every
item even twenty or thirty seconds of thought and preparation before
you can file it, you'll start putting things in a "To be filed"
pile, so as not to break your flow of thought, instead of filing
each item immediately. The point isn't to put thought into your
filing system so that you can find things again easily; the point is
to make the filing effortless so you'll do it for each item right
away the very moment you generate it, and if that means that when
you're retrieving it you have to look in a couple of wrong places
first because you can't remember whether you filed something under
"Banana cream pie" or "Desserts" or "Recipes", big deal, it's
nowhere near as big a drain on your system as it is to let a "To be
filed" stack pile up. The fact is, whether you use tags liberally or
not, the fear that you're going to lose a file forever is 99%
illusion. The only way you're really likely to lose a file forever
is if there's a software glitch or a hardware failure that destroys
the file; if you stay backed up, the worst that's likely to happen
is that it may take you three or four tries to find your file
instead of one.)
S
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