Most of you will receive this twice as it is going to -announce and members' email addresses.
57 North Hacklab Ltd. Will be holding our Annual General Meeting (AGM) at 19:30 on Tuesday the 4th of April 2017 in the Hacklab, 3rd floor, 35A Union St, Aberdeen, AB11 5BN Much of the procedure for the AGM (and other things about how we operate as a company) are laid out in the Space Corp. Directives (see clause 4) which can be obtained from Companies House or (if you trust me that they're going to match the official Space Corp. Directives): https://github.com/hackerdeen/articles/raw/master/hacklab_articles.pdf Our current membership count is 18, a quarter of 18 is 4.5 which is less than 5 so quorum for the meeting will require 4.5 members (Space Corp. Directive 44). I don't really want half a member at the AGM so I think we'll call that 5 members for quorum. The AGM is intended to be a check that we are sticking to our legal requirements rather than going through the day to day running of the space (issues about the day to day running would be better raised on the discuss mailing list). Agenda for the meeting: - Election of meeting chair - Report on activities since last AGM - Treasurer's report - Election of directors - Any Other Competent Business We are now accepting nominations for anyone who wishes to stand for election as a director for the next year. Nominations can be made by sending an email to [email protected] stating that you would like to stand (and some explanation of why) before the meeting or by indicating that you want to stand when we get to that part of the meeting. Email is not instantaneous, and can be subject to glitches, so if sending your nomination by email please send it as soon as possible. The details of how the election of directors will be conducted will be up to whoever is elected to chair the meeting (Space Corp. Directives 48, 51 and 52) but will probably be something along the lines of: if we have less than 5 candidates more nominations will be sought until we get to 5 or more candidates. If we have exactly 5 candidates at the AGM then they will become the new board. If we have more than 5 candidates then we'll have an election to decide who gets to be a director - previously [0] we've done this with Meek STV via opavote.org, I'd be in favour of using this method again if an election is needed. If any member can't make the meeting there are a couple of things they can do to participate should they wish to. Any issues you'd like to have raised at the meeting can be sent to [email protected] or privately to any of the directors or to the directors collectively at [email protected] (please make it clear you are sending something you want raised at the AGM) and we will see that it is brought up. A proxy can be appointed to vote on your behalf at the meeting (see Space Corp. Directives 47, 53 and 54). If you would like to appoint a proxy please send an email to [email protected] Email sent to the 57north-ctte-private address is redirected to all presently listed directors and is not archived by 57North Hacklab (but may be by the individual directors). The email (preferably PGP signed, with a key trusted by the directors to be yours) should contain: - Your name and address (as it appears in the register of members (hackhub)) - Who you would like to appoint as a proxy - That this is for the AGM on 4th April 2017 - If you have any specifications for how the proxy is to act on your behalf. The proxy should bring the same details to the meeting on paper and signed by the member they are to act as a proxy for. Remote participation in our meetings is now allowed, if anyone who can't make it to the meeting would like to participate remotely I can set up a conference call and/or google hangout for the meeting. Any members who would like to connect via one of these channels should let me know - I will not set this up unless demand for it is communicated to me. If anyone has a different preference for how they would like to participate remotely: let me know and I'll see what can be done. [0] https://57north.org.uk/elections/2014/ 57North Hacklab Ltd. is a company registered in Scotland (No. SC470230). 57North and 57North Hacklab are trading names of 57North Hacklab Ltd. Robert (on behalf of the board) ________________________________________________________ Robert McWilliam [email protected] www.ormiret.com I have a capslock key and an infinite supply of exclamation marks. Don't make me use them...
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57North Hacklab Ltd. is a company registered in Scotland (No. SC470230). 57North and 57North Hacklab are trading names of 57North Hacklab Ltd. _______________________________________________ 57north-announce mailing list [email protected] http://lists.57north.co/listinfo/57north-announce
