Attached are files that demonstrates my problem, at least I hope. This is a file that I prepared using a different word processor (I honestly don't remember which one at this point in time) It was originally saved as an RTF file. I loaded it in AbiWord .961 and printed the first page. On screen, the last line of my page was the one beginning "formatting. We can actually type our . . . "
On paper, I got two extra printed lines (double spaced) with the last printed line being the one beginning "Doing it this way can make . . . " I made some changes to the document and saved it as an ABW file and printed the first page with the same result. I then printed it to a different printer, an HP LaserJet 5 attached to our network again with the same result. I've attached both the RTF file and the ABW version for comparison. To summarize, my equipment is an IBM Thinkpad 1410, Windows 98, and Abi .0961. My local printer is an IBM Infoprint 12 and my network printer is an HP LaserJet 5. I have noticed some font differences between the two printers, but they both acted the same on this issue. I hope I'm being helpful, but I can imagine I'm just frustrating everyone. Virgil _________________________________________________________________ Get your FREE download of MSN Explorer at http://explorer.msn.com/intl.asp.
<?xml version="1.0"?> <!DOCTYPE abiword PUBLIC "-//ABISOURCE//DTD AWML 1.0 Strict//EN" "http://www.abisource.com/awml.dtd";> <abiword xmlns:awml="http://www.abisource.com/awml.dtd"; version="0.9.6-1" fileformat="1.0"> <!-- ===================================================================== --> <!-- This file is an AbiWord document. --> <!-- AbiWord is a free, Open Source word processor. --> <!-- You may obtain more information about AbiWord at www.abisource.com --> <!-- You should not edit this file by hand. --> <!-- ===================================================================== --> <pagesize pagetype="Letter" orientation="portrait" width="8.500000" height="11.000000" units="inch" page-scale="1.000000"/> <section props="columns:1"> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:center; margin-right:0.0000in; margin-top:0.0417in"><c props="font-family:Arial; font-size:13pt; lang:en-US; text-position:normal; font-weight:bold; font-style:normal; text-decoration:none"></c><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Arial; font-weight:bold; font-style:normal">PARAGRAPH STYLES - THE SOUL OF MS WORD</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> As we have made the switch from WordPerfect to Word, it has become apparent just how different the two programs are. This is somewhat striking considering how the two programs look and feel so similar. Both run under Windows and, therefore, have similar menu structures and toolbars, etc. Yet, they have vastly different methods of working, and this has caused some degree of difficulty in making the change.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> The way each program works is a reflection of its unique approach to word processing itself. The purpose of this paper is to explore the philosophical approach of Word. I believe that, if we understand Word's world view, we'll be able to be more productive with it.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0417in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Arial; font-weight:bold; font-style:normal">WORD PROCESSING - TEXT EDITING VS. DOCUMENT FORMATTING.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.0; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> We often think of word processing as a single task, that of putting words to paper. Ultimately this is true. But, in the world of computers, it is possible to break this single task down into two very distinct operations. These operations are very different from each other and emphasize the distinction between the substance of our writing and its form. The two tasks are:</c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">1) Entering and editing text, and </c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">2) Formatting the text into documents.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.0000in; line-height:2.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> The first task deals with selecting the content, or substance, of our writing, choosing the words we are going to use and putting them in their best order. The second task deals with selecting how our words will appear on the printed page.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.0000in; line-height:2.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Treating these functions separately can increase our proficiency as we express ourselves with the written word. Unfortunately, if, like me, you learned to type on a typewriter, you learned to format as you typed. You had to, since your letters were hitting the paper as you struck the keys. This meant you had to decide in advance, not only what you were going to say, but where and how it appeared on the page. This is not the case with computers. Now, we can separate the entry and editing of text from its formatting. We can actually type our entire document, edit it, move words around, and check its spelling before making any decisions about fonts, spacing, indenting, etc. Doing it this way can make life easier. More importantly, Word's approach to word processing encourages us to work in this way. Making this change in our basic approach to word processing can be unpleasant, but in the end, it will make us more productive. </c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0417in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Arial; font-weight:bold; font-style:normal">TEXT EDITING - THE SUBSTANCE OF WORD PROCESSING</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> If you're like me, when you sit down to create a document, the first thing you probably think of is how you want your final document to look. What font will I use? Do I need to double space? What about margins, or page numbers? Windows word processors today operate in a WYSIWYG mode (What You See Is What You Get) meaning that you can edit on screen as if you were actually placing the words on paper. This can provide some advantages as we format our text. (Remember the days of DOS when we really didn't know how our document would look until we actually printed it?) </c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> It can also provide a hindrance in that we can tend to be more concerned about the appearance of our document than what we are actually trying to say. In the process of text editing - the first task of word processing - we are concerned only with the substance of our text. </c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Text editing consists merely of typing and editing words. It is the cyber form of the rough draft. When we edit text, we are simply putting words on the computer screen and then saving them to a computer file. At this point in the process, formatting isn't important. Font style and size, margins, indenting, even tabs, can all be dealt with later. All we want to do when editing text is get our thoughts on paper - or, rather, on screen.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> This is one real advantage of the computer over the typewriter. Unhindered by the formatting process, we can concentrate on the true art of words, that of saying exactly what we mean, nothing more nor less. Once we have the substance of the words just right, then we can go back and format them in the way that gives our document the best appearance.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> MS Word, our new word processor of "choice," understands this new way of working and is, in fact, designed around separating the editing and formatting functions of word processing. Word has many tools to enhance text editing so we can get the most out of our drafting experience. I'll not go into all the cool tools here, except one. It is known as "Normal" view.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> When you start Word, you are faced with a blank document. Most likely, it will be presented to you in what is known as "Print Layout," a true WYSIWYG format. Fonts, margins, etc. all appear on screen as you will print them, again, a huge advantage in seeing your work before you commit it to paper.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> But, have you ever tried to type in a 9 pt. font? It can be very difficult, especially trying to find periods, commas, or other small items that get lost on the screen. This is a real disadvantage of WYSIWYG editing.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Quite simply, we were never intended to try to write good work while viewing a weird font on screen. For this reason, Word gives us an option. It's called "Normal" view. In this Normal view, we can edit in a different screen font that is easier on the eyes and still print in our favorite print font. To see what I mean, with your mouse, click on "View" on the menu. You will see an option called "Normal." Click on this and your screen appearance will immediately change. You will no longer see the edges of your paper. Your font may or may not change, depending on the setup of your computer. If it does change, don't fret. It will still print out in that 9 pt. script font you chose. You just don't see it that way on screen while you're trying to write that magnum opus.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> By default, Word uses the same screen font in Normal view that you have selected for your print layout, but makes everything larger, and therefore, easier to see. There is a different approach you can use that I personally prefer. You can choose to use a draft font (Courier New) for Normal view. This is easier to see and edit with than the typical proportionally spaced print font.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> With your mouse, select "Tools" from the menu and then "Options" Click on the "View" tab. At the bottom, you will see an option that says, "Draft font". Click on this so it is checked. Then click "OK". Now, when you select "Normal" from the "View" menu, your screen will display your text in a Courier New font. You'll find this a much better font for actual writing as all your characters will be more clearly visible. Also, you will find yourself typing faster. This is because the letters snap to the screen faster than when using a proportionally spaced font. Again, don't worry about your final printout. It will still print out in the font you ultimately select for printing. Also, to see how your document will print out, just click on "View", "Print Layout". You will see your document in WYSIWYG mode. You can toggle back and forth between these views as you work.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> One drawback to "Normal" view is that you cannot see some font effects such as bold and italics (underlining shows up okay). This is intentional as those effects slow down the screen. It's a minor annoyance, but one you'll quickly get used to. You can see the effects by looking at the B and I icons on your tool bar. If they are depressed, then those effects are selected. Or, if necessary, you can toggle back to Print Layout to see your effects.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> There are a ton of other cool helps to text editing, such as AutoCorrect and Word's spelling and thesaurus dictionaries. I'll skip these for now as I want to get to the meat of Word, its method of formatting.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0417in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Arial; font-weight:bold; font-style:normal">FORMATTING TEXT - THE FORM OF WORD PROCESSING</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Okay, now you've written the Great American Legal Brief. Your text is on screen and you've saved it to a file. But, wait! You can't print that thing looking like that. Nothing is double spaced. Your quotes aren't indented. Your headings don't look anything like headings. Now, it's time to format this sucker. First, formatting is best done in Print Layout mode rather than Normal View. So, before trying to format, switch to Print Layout.</c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0417in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:italic">CODE FORMATTING VS. PARAGRAPH FORMATTING</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Formatting is where Word and WordPerfect are truly miles apart. WordPerfect is code based. This means that, to format a file, you insert a series of codes throughout the document. Insert the double space code, for instance, and everything in the document after that code is double spaced - at least until another line spacing code is entered. Codes are inserted wherever the cursor happens to be, so, theoretically, you can change your tabs, line spacing and page margins in the middle of the fourth paragraph on the third page. This gives you a great amount of control over your document. This ability also causes some formatting problems if you aren't careful about where your cursor is when you insert your formatting codes. Because of the way WordPerfect works, it's possible to change the formatting in some small way and have it affect your work several pages later. To correct these formatting errors, WordPerfect offered Reveal Codes, a tool by which you can find and fix your errant formatting codes.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Not so with Word. There is no Reveal Codes feature in Word. The reason is that Word doesn't format with the insertion of codes. Rather, when you format in Word, any formatting command you enter automatically applies to the entire paragraph where the cursor is placed and only that paragraph - unless you have selected a block of text consisting of several paragraphs in which case the formatting will apply to all the paragraphs selected. If you accidentally apply a format to a paragraph you didn't want to, then place your cursor anywhere in that paragraph and apply to it the desired formatting. Because Word deals with formatting on a paragraph by paragraph basis, and clearly shows you on screen how your paragraph will appear, there is no need for Reveal Codes.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> In Word, a new paragraph is begun any time the "enter" key is pressed. To see this visually, click on the paragraph symbol icon on your toolbar. This will allow you to see each paragraph ending. Each one of these, even the ones on blank lines, constitutes a new paragraph in Word.</c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0417in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:italic">"MANUAL" FORMATTING</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Now, let's format our brief.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> The first line is the title, such as "IN THE COURT OF COMMON PLEAS". We want this line centered. One of my pet peeves - I unfortunately have many - is the method many people use to center text, by use of the "tab" and "space" keys until the text looks centered. THIS IS NOT THE WAY TO CENTER TEXT! As you will find with Word, there are many ways to perform various formatting functions, with either the mouse or keyboard shortcuts. For example, to center text, place your cursor in the paragraph to be centered and then do one of the following:</c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">1. Select "Format", "Paragraph", "Alignment", "Center" with either the mouse or keybo ard (the Alt key along with the key of the underlined letter on the menu selects that item),</c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">2. Select the Center Text icon from the formatting toolbar at the top of the screen (it's the icon with the lines centered in the box), or</c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">3. Press Ctrl-E.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Now, our title is centered, without adding unwanted tabs or spaces. Let's assume we also want it to be in bold type. So, we need to select (highlight) the text and either:</c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">1. Select "Format", "Font", "Bold" from the menu,</c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">2. Click on the "B" icon on the toolbar, or </c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">3. Press Ctrl-B.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Going to the body of our brief, we need to double space our paragraphs. Select the paragraphs to be double spaced and,</c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">1. Select "Format", "Paragraph", "Line Spacing", "Double", or</c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">2. Click the double space icon on the format toolbar.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Quoted material needs to be indented and single spaced. To give it a more polished look, I indent the left margin one half inch and the right margin one quarter inch. Select the quote paragraph and,</c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">1. Select "Format", "Paragraph", "Left Indent .5 in.", "Right Indent .25 in.", "Line Spacing", "Single", or </c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">2. With the mouse, drag the little arrows on the ruler to adjust the margins.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Go through your document and perform the same task with each paragraph or block of paragraphs. As you do this, you will find yourself applying the same formatting, using the same batch of multitudinous keystrokes or mouse clicks over and over again. Surely there has to be an easier, and quicker way to do this. There is, with the Soul of Word, paragraph styles.</c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0417in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:italic">FORMATTING WITH PARAGRAPH STYLES</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> A paragraph style is a predefined set of formatting commands given a unique name. You can even assign it to a specific keystroke so that, with a single keystroke or mouse click, you can apply a whole host of formatting commands to your paragraph or selected block of paragraphs. Paragraph styles come in real handy for repetitive formatting, such as in a brief or other type of document that is used often.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Word comes with a whole gaggle of default styles. In fact, while you may want to resist using styles, the reality is, you are using them whether you want to or not. When you begin typing in Word, the program automatically applies the "Normal" paragraph style. This appears in a little window on the left side of your formatting toolbar - the Style window. Click on the arrow to the right of "Normal" and you will see some of the other default paragraph styles offered by Word. This list is by no means exhaustive as there are scores of styles predefined by Word. To see an exhaustive list, go to "Format", and "Style". Under "List", click on "All styles". As you scroll through this list, you will see how each style will appear on screen in the little box above "Description".</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> To get an idea how styles work, type some text on your screen. Anything will do, but make it at least a few lines long. Now, with your cursor somewhere within your paragraph, click on one of the styles in the Style window; any one will do. Watch your text automatically change in dramatic fashion. Go ahead, click on another one. Everything changes again. Keep clicking on the available styles to see how the formatting of your text changes. </c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Styles offer many advantages over "manual" formatting. First, as already seen, once established, they can save huge chunks of time by allowing you to format many separate paragraphs with a relatively few number of keystrokes or mouse clicks. They also permit you to perform some forms of advanced formatting that you can't do any other way.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> With styles, you can control everything from the font type and size to all the paragraph attributes such as tab settings, indents and spacing. You can also control other things such as whether two paragraphs are kept together on a page or whether there will be widows and orphans. A widow is where the first line of a paragraph is all alone at the bottom of a page with the rest of the paragraph on the next page. An orphan is where the last line of a paragraph is all by itself at the top of a page with the rest of the paragraph on the preceding page. Stylistically, a document can look better, and be more readable, where there are at least two lines of a paragraph on each page. This can be easily controlled through paragraph styles.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Another of my many pet peeves is seeing a heading, such as the title to a statute at the bottom of the page all by itself and the following paragraph on the next page. To see an example of this, see page of the City Charter in your Codified Ordinances. With styles, you can tell the heading paragraph style to always stay with the following paragraph of text, again making the finished product more attractive and readable.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Paragraph styles are best used in repetitive situations, where the same type of formatting is used over and over. For the law office, this typically means court briefs. For briefs, I have created several paragraphs styles. The first I call "BodySingle". It is simply single spaced text with normal one inch margins and 12 point type. Next is "BodyDouble", with double spaced text and the first line indented one half inch. Doing this eliminates the need to hit "Tab" at the beginning of each paragraph. Then, comes "Indent" for quoted material. It is single spaced with the left margin indented one half inch and the right margin indented one quarter inch. One additional feature of my "Indent" style is an extra space I place at the bottom of the paragraph. I know that, when I type quotes, there will always be a blank line between paragraphs. Rather than hitting enter between each paragraph, I have programmed my style to automatically insert an extra space between the paragraphs. </c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> I then have four different heading styles. The first I call "CenterTitle". It is centered, bold, and single spaced. I use it for case captions. One additional neat feature is that it automatically converts everything in the paragraph to all uppercase letters, no matter how I typed it. No more need to select and deselect the caps-lock key. "CenterHead" is the same as "CenterTitle", but with an additional space under the paragraph. I use it for headings such as "STATEMENT OF FACTS" and "LAW AND ARGUMENT". I have also programmed it to "keep with next paragraph" so that it is never by itself at the bottom of a page. I use "LeftHead" for a left justified, bold, section heading. It is also all uppercase letters along with an extra space under the paragraph. "IndentHead" is indented one half inch and is used as a section subheading. It is also italicized with an extra space under the paragraph.</c></p> <p props="widows:0; margin-left:0.5000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0417in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:italic">CREATING PARAGRAPH STYLES</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> The creation of paragraph styles requires a certain level of persistence and patience and forethought as to what you really want. One thing I would recommend is to not attempt to create styles until after you have formatted your documents manually quite a bit. This way, you'll find the formatting commands you apply repeatedly. These are the ones you will want to turn into paragraph styles.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Creating styles is actually very easy. Simply format a paragraph exactly the way you want it. Consider everything from font style and size to tab stops, line spacing, widows and orphan control, indenting, absolutely everything. Once you have it just right, place your cursor in the paragraph you've just formatted and click on "Format", "Style", "New". About half-way down the dialog box, you will see a "Description" of the formatting commands you've just established. Toward the top, there will be a place to name your style. By default, it will say "Style1" or some other number. Just change this to the name you want for your style and, voila, you've created a paragraph style.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Before closing out this dialog box, there are a couple of other decisions you need to make. First is whether you want to use this style for other documents you create. If so, check the box next to "Add to template". This will add the style to the template controlling this particular document (probably the normal template) so that any other document created with that template will have that style available.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Second - and this is the really cool part - you can assign your style to a specific keystroke for quick access to your style. Click on "Shortcut Key" and you will be prompted to press a keystroke. Great care must be taken not to use a keystroke already assigned to another function. For example, don't pick Alt-F, for that is assigned to the File menu. I use Alt + the number keys along the top row - Alt-1 for BodySingle, Alt-2 for BodyDouble, Alt-3 for Indent, and so on. With these shortcut keystrokes, I can apply several different formatting commands with one keystroke. Once it's set up, it works really great.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Now, you've set up your styles and applied them to your paragraphs. Now, you decide you don't like the way it works. No need to select all your paragraphs and reformat them. Just go to "Format", "Style", and then select the paragraph style you want to change. Click "Modify", and then the thing you want changed, whether "Font" or "Paragraph", etc. Make the change you want and click, "OK". All the paragraphs of your document with that paragraph style will automatically change their appearance to match your new preferences.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> As you begin to use styles, you will be both delighted and, at times, want to tear out your hair (explains a lot, huh?) But, stick with it and you will find yourself cranking out beautifully formatted documents with ease and speed. And, who knows, you might actually start to like Word. I know I have.</c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> </c></p> <p props="widows:0; margin-left:0.0000in; orphans:0; text-indent:0.0000in; margin-bottom:0.0000in; line-height:1.000000; text-align:left; margin-right:0.0000in; margin-top:0.0000in"></p> </section> </abiword>
<?xml version="1.0"?> <!DOCTYPE abiword PUBLIC "-//ABISOURCE//DTD AWML 1.0 Strict//EN" "http://www.abisource.com/awml.dtd";> <abiword xmlns:awml="http://www.abisource.com/awml.dtd"; version="0.9.6-1" fileformat="1.0"> <!-- ===================================================================== --> <!-- This file is an AbiWord document. --> <!-- AbiWord is a free, Open Source word processor. --> <!-- You may obtain more information about AbiWord at www.abisource.com --> <!-- You should not edit this file by hand. --> <!-- ===================================================================== --> <pagesize pagetype="Letter" orientation="portrait" width="8.500000" height="11.000000" units="inch" page-scale="1.000000"/> <section props="columns:1"> <p props="margin-top:0.0417in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:center; margin-right:0.0000in"><c props="font-family:Arial; font-size:13pt; lang:en-US; text-position:normal; font-weight:bold; font-style:normal; text-decoration:none"></c><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Arial; font-weight:bold; font-style:normal">PARAGRAPH STYLES - THE SOUL OF MS WORD</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> As we have made the switch from WordPerfect to Word, it has become apparent just how different the two programs are. This is somewhat striking considering how the two programs look and feel so similar. Both run under Windows and, therefore, have similar menu structures and toolbars, etc. Yet, they have vastly different methods of working, and this has caused some degree of difficulty in making the change.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> The way each program works is a reflection of its unique approach to word processing itself. The purpose of this paper is to explore the philosophical approach of Word. I believe that, if we understand Word's world view, we'll be able to be more productive with it.</c></p> <p props="margin-top:0.0417in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Arial; font-weight:bold; font-style:normal">WORD PROCESSING - TEXT EDITING VS. DOCUMENT FORMATTING.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.0; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> We often think of word processing as a single task, that of putting words to paper. Ultimately this is true. But, in the world of computers, it is possible to break this single task down into two very distinct operations. These operations are very different from each other and emphasize the distinction between the substance of our writing and its form. The two tasks are:</c></p> <p props="margin-top:0.0000in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">1) Entering and editing text, and </c></p> <p props="margin-top:0.0000in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">2) Formatting the text into documents.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.0000in; line-height:2.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> The first task deals with selecting the content, or substance, of our writing, choosing the words we are going to use and putting them in their best order. The second task deals with selecting how our words will appear on the printed page.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.0000in; line-height:2.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Treating these functions separately can increase our proficiency as we express ourselves with the written word. Unfortunately, if, like me, you learned to type on a typewriter, you learned to format as you typed. You had to, since your letters were hitting the paper as you struck the keys. This meant you had to decide in advance, not only what you were going to say, but where and how it appeared on the page. This is not the case with computers. Now, we can separate the entry and editing of text from its formatting. We can actually type our entire document, edit it, move words around, and check its spelling before making any decisions about fonts, spacing, indenting, etc. Doing it this way can make life easier. More importantly, Word's approach to word processing encourages us to work in this way. Making this change in our basic approach to word processing can be unpleasant, but in the end, it will make us more productive. </c></p> <p props="margin-top:0.0417in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Arial; font-weight:bold; font-style:normal">TEXT EDITING - THE SUBSTANCE OF WORD PROCESSING</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> If you're like me, when you sit down to create a document, the first thing you probably think of is how you want your final document to look. What font will I use? Do I need to double space? What about margins, or page numbers? Windows word processors today operate in a WYSIWYG mode (What You See Is What You Get) meaning that you can edit on screen as if you were actually placing the words on paper. This can provide some advantages as we format our text. (Remember the days of DOS when we really didn't know how our document would look until we actually printed it?) </c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> It can also provide a hindrance in that we can tend to be more concerned about the appearance of our document than what we are actually trying to say. In the process of text editing - the first task of word processing - we are concerned only with the substance of our text. </c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Text editing consists merely of typing and editing words. It is the cyber form of the rough draft. When we edit text, we are simply putting words on the computer screen and then saving them to a computer file. At this point in the process, formatting isn't important. Font style and size, margins, indenting, even tabs, can all be dealt with later. All we want to do when editing text is get our thoughts on paper - or, rather, on screen.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> This is one real advantage of the computer over the typewriter. Unhindered by the formatting process, we can concentrate on the true art of words, that of saying exactly what we mean, nothing more nor less. Once we have the substance of the words just right, then we can go back and format them in the way that gives our document the best appearance.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> MS Word, our new word processor of "choice," understands this new way of working and is, in fact, designed around separating the editing and formatting functions of word processing. Word has many tools to enhance text editing so we can get the most out of our drafting experience. I'll not go into all the cool tools here, except one. It is known as "Normal" view.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> When you start Word, you are faced with a blank document. Most likely, it will be presented to you in what is known as "Print Layout," a true WYSIWYG format. Fonts, margins, etc. all appear on screen as you will print them, again, a huge advantage in seeing your work before you commit it to paper.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> But, have you ever tried to type in a 9 pt. font? It can be very difficult, especially trying to find periods, commas, or other small items that get lost on the screen. This is a real disadvantage of WYSIWYG editing.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Quite simply, we were never intended to try to write good work while viewing a weird font on screen. For this reason, Word gives us an option. It's called "Normal" view. In this Normal view, we can edit in a different screen font that is easier on the eyes and still print in our favorite print font. To see what I mean, with your mouse, click on "View" on the menu. You will see an option called "Normal." Click on this and your screen appearance will immediately change. You will no longer see the edges of your paper. Your font may or may not change, depending on the setup of your computer. If it does change, don't fret. It will still print out in that 9 pt. script font you chose. You just don't see it that way on screen while you're trying to write that magnum opus.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> By default, Word uses the same screen font in Normal view that you have selected for your print layout, but makes everything larger, and therefore, easier to see. There is a different approach you can use that I personally prefer. You can choose to use a draft font (Courier New) for Normal view. This is easier to see and edit with than the typical proportionally spaced print font.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> With your mouse, select "Tools" from the menu and then "Options" Click on the "View" tab. At the bottom, you will see an option that says, "Draft font". Click on this so it is checked. Then click "OK". Now, when you select "Normal" from the "View" menu, your screen will display your text in a Courier New font. You'll find this a much better font for actual writing as all your characters will be more clearly visible. Also, you will find yourself typing faster. This is because the letters snap to the screen faster than when using a proportionally spaced font. Again, don't worry about your final printout. It will still print out in the font you ultimately select for printing. Also, to see how your document will print out, just click on "View", "Print Layout". You will see your document in WYSIWYG mode. You can toggle back and forth between these views as you work.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> One drawback to "Normal" view is that you cannot see some font effects such as bold and italics (underlining shows up okay). This is intentional as those effects slow down the screen. It's a minor annoyance, but one you'll quickly get used to. You can see the effects by looking at the B and I icons on your tool bar. If they are depressed, then those effects are selected. Or, if necessary, you can toggle back to Print Layout to see your effects.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> There are a ton of other cool helps to text editing, such as AutoCorrect and Word's spelling and thesaurus dictionaries. I'll skip these for now as I want to get to the meat of Word, its method of formatting.</c></p> <p props="margin-top:0.0417in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Arial; font-weight:bold; font-style:normal">FORMATTING TEXT - THE FORM OF WORD PROCESSING</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Okay, now you've written the Great American Legal Brief. Your text is on screen and you've saved it to a file. But, wait! You can't print that thing looking like that. Nothing is double spaced. Your quotes aren't indented. Your headings don't look anything like headings. Now, it's time to format this sucker. First, formatting is best done in Print Layout mode rather than Normal View. So, before trying to format, switch to Print Layout.</c></p> <p props="margin-top:0.0417in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:italic">CODE FORMATTING VS. PARAGRAPH FORMATTING</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Formatting is where Word and WordPerfect are truly miles apart. WordPerfect is code based. This means that, to format a file, you insert a series of codes throughout the document. Insert the double space code, for instance, and everything in the document after that code is double spaced - at least until another line spacing code is entered. Codes are inserted wherever the cursor happens to be, so, theoretically, you can change your tabs, line spacing and page margins in the middle of the fourth paragraph on the third page. This gives you a great amount of control over your document. This ability also causes some formatting problems if you aren't careful about where your cursor is when you insert your formatting codes. Because of the way WordPerfect works, it's possible to change the formatting in some small way and have it affect your work several pages later. To correct these formatting errors, WordPerfect offered Reveal Codes, a tool by which you can find and fix your errant formatting codes.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Not so with Word. There is no Reveal Codes feature in Word. The reason is that Word doesn't format with the insertion of codes. Rather, when you format in Word, any formatting command you enter automatically applies to the entire paragraph where the cursor is placed and only that paragraph - unless you have selected a block of text consisting of several paragraphs in which case the formatting will apply to all the paragraphs selected. If you accidentally apply a format to a paragraph you didn't want to, then place your cursor anywhere in that paragraph and apply to it the desired formatting. Because Word deals with formatting on a paragraph by paragraph basis, and clearly shows you on screen how your paragraph will appear, there is no need for Reveal Codes.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> In Word, a new paragraph is begun any time the "enter" key is pressed. To see this visually, click on the paragraph symbol icon on your toolbar. This will allow you to see each paragraph ending. Each one of these, even the ones on blank lines, constitutes a new paragraph in Word.</c></p> <p props="margin-top:0.0417in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:italic">"MANUAL" FORMATTING</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Now, let's format our brief.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> The first line is the title, such as "IN THE COURT OF COMMON PLEAS". We want this line centered. One of my pet peeves - I unfortunately have many - is the method many people use to center text, by use of the "tab" and "space" keys until the text looks centered. THIS IS NOT THE WAY TO CENTER TEXT! As you will find with Word, there are many ways to perform various formatting functions, with either the mouse or keyboard shortcuts. For example, to center text, place your cursor in the paragraph to be centered and then do one of the following:</c></p> <p props="margin-top:0.0000in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">1. Select "Format", "Paragraph", "Alignment", "Center" with either the mouse or keybo ard (the Alt key along with the key of the underlined letter on the menu selects that item),</c></p> <p props="margin-top:0.0000in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">2. Select the Center Text icon from the formatting toolbar at the top of the screen (it's the icon with the lines centered in the box), or</c></p> <p props="margin-top:0.0000in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">3. Press Ctrl-E.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Now, our title is centered, without adding unwanted tabs or spaces. Let's assume we also want it to be in bold type. So, we need to select (highlight) the text and either:</c></p> <p props="margin-top:0.0000in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">1. Select "Format", "Font", "Bold" from the menu,</c></p> <p props="margin-top:0.0000in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">2. Click on the "B" icon on the toolbar, or </c></p> <p props="margin-top:0.0000in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">3. Press Ctrl-B.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Going to the body of our brief, we need to double space our paragraphs. Select the paragraphs to be double spaced and,</c></p> <p props="margin-top:0.0000in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">1. Select "Format", "Paragraph", "Line Spacing", "Double", or</c></p> <p props="margin-top:0.0000in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">2. Click the double space icon on the format toolbar.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Quoted material needs to be indented and single spaced. To give it a more polished look, I indent the left margin one half inch and the right margin one quarter inch. Select the quote paragraph and,</c></p> <p props="margin-top:0.0000in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">1. Select "Format", "Paragraph", "Left Indent .5 in.", "Right Indent .25 in.", "Line Spacing", "Single", or </c></p> <p props="margin-top:0.0000in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.2500in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal">2. With the mouse, drag the little arrows on the ruler to adjust the margins.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Go through your document and perform the same task with each paragraph or block of paragraphs. As you do this, you will find yourself applying the same formatting, using the same batch of multitudinous keystrokes or mouse clicks over and over again. Surely there has to be an easier, and quicker way to do this. There is, with the Soul of Word, paragraph styles.</c></p> <p props="margin-top:0.0417in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:italic">FORMATTING WITH PARAGRAPH STYLES</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> A paragraph style is a predefined set of formatting commands given a unique name. You can even assign it to a specific keystroke so that, with a single keystroke or mouse click, you can apply a whole host of formatting commands to your paragraph or selected block of paragraphs. Paragraph styles come in real handy for repetitive formatting, such as in a brief or other type of document that is used often.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Word comes with a whole gaggle of default styles. In fact, while you may want to resist using styles, the reality is, you are using them whether you want to or not. When you begin typing in Word, the program automatically applies the "Normal" paragraph style. This appears in a little window on the left side of your formatting toolbar - the Style window. Click on the arrow to the right of "Normal" and you will see some of the other default paragraph styles offered by Word. This list is by no means exhaustive as there are scores of styles predefined by Word. To see an exhaustive list, go to "Format", and "Style". Under "List", click on "All styles". As you scroll through this list, you will see how each style will appear on screen in the little box above "Description".</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> To get an idea how styles work, type some text on your screen. Anything will do, but make it at least a few lines long. Now, with your cursor somewhere within your paragraph, click on one of the styles in the Style window; any one will do. Watch your text automatically change in dramatic fashion. Go ahead, click on another one. Everything changes again. Keep clicking on the available styles to see how the formatting of your text changes. </c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Styles offer many advantages over "manual" formatting. First, as already seen, once established, they can save huge chunks of time by allowing you to format many separate paragraphs with a relatively few number of keystrokes or mouse clicks. They also permit you to perform some forms of advanced formatting that you can't do any other way.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> With styles, you can control everything from the font type and size to all the paragraph attributes such as tab settings, indents and spacing. You can also control other things such as whether two paragraphs are kept together on a page or whether there will be widows and orphans. A widow is where the first line of a paragraph is all alone at the bottom of a page with the rest of the paragraph on the next page. An orphan is where the last line of a paragraph is all by itself at the top of a page with the rest of the paragraph on the preceding page. Stylistically, a document can look better, and be more readable, where there are at least two lines of a paragraph on each page. This can be easily controlled through paragraph styles.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Another of my many pet peeves is seeing a heading, such as the title to a statute at the bottom of the page all by itself and the following paragraph on the next page. To see an example of this, see page of the City Charter in your Codified Ordinances. With styles, you can tell the heading paragraph style to always stay with the following paragraph of text, again making the finished product more attractive and readable.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Paragraph styles are best used in repetitive situations, where the same type of formatting is used over and over. For the law office, this typically means court briefs. For briefs, I have created several paragraphs styles. The first I call "BodySingle". It is simply single spaced text with normal one inch margins and 12 point type. Next is "BodyDouble", with double spaced text and the first line indented one half inch. Doing this eliminates the need to hit "Tab" at the beginning of each paragraph. Then, comes "Indent" for quoted material. It is single spaced with the left margin indented one half inch and the right margin indented one quarter inch. One additional feature of my "Indent" style is an extra space I place at the bottom of the paragraph. I know that, when I type quotes, there will always be a blank line between paragraphs. Rather than hitting enter between each paragraph, I have programmed my style to automatically insert an extra space between the paragraphs. </c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> I then have four different heading styles. The first I call "CenterTitle". It is centered, bold, and single spaced. I use it for case captions. One additional neat feature is that it automatically converts everything in the paragraph to all uppercase letters, no matter how I typed it. No more need to select and deselect the caps-lock key. "CenterHead" is the same as "CenterTitle", but with an additional space under the paragraph. I use it for headings such as "STATEMENT OF FACTS" and "LAW AND ARGUMENT". I have also programmed it to "keep with next paragraph" so that it is never by itself at the bottom of a page. I use "LeftHead" for a left justified, bold, section heading. It is also all uppercase letters along with an extra space under the paragraph. "IndentHead" is indented one half inch and is used as a section subheading. It is also italicized with an extra space under the paragraph.</c></p> <p props="margin-top:0.0417in; margin-left:0.5000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:italic">CREATING PARAGRAPH STYLES</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> The creation of paragraph styles requires a certain level of persistence and patience and forethought as to what you really want. One thing I would recommend is to not attempt to create styles until after you have formatted your documents manually quite a bit. This way, you'll find the formatting commands you apply repeatedly. These are the ones you will want to turn into paragraph styles.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Creating styles is actually very easy. Simply format a paragraph exactly the way you want it. Consider everything from font style and size to tab stops, line spacing, widows and orphan control, indenting, absolutely everything. Once you have it just right, place your cursor in the paragraph you've just formatted and click on "Format", "Style", "New". About half-way down the dialog box, you will see a "Description" of the formatting commands you've just established. Toward the top, there will be a place to name your style. By default, it will say "Style1" or some other number. Just change this to the name you want for your style and, voila, you've created a paragraph style.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Before closing out this dialog box, there are a couple of other decisions you need to make. First is whether you want to use this style for other documents you create. If so, check the box next to "Add to template". This will add the style to the template controlling this particular document (probably the normal template) so that any other document created with that template will have that style available.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Second - and this is the really cool part - you can assign your style to a specific keystroke for quick access to your style. Click on "Shortcut Key" and you will be prompted to press a keystroke. Great care must be taken not to use a keystroke already assigned to another function. For example, don't pick Alt-F, for that is assigned to the File menu. I use Alt + the number keys along the top row - Alt-1 for BodySingle, Alt-2 for BodyDouble, Alt-3 for Indent, and so on. With these shortcut keystrokes, I can apply several different formatting commands with one keystroke. Once it's set up, it works really great.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> Now, you've set up your styles and applied them to your paragraphs. Now, you decide you don't like the way it works. No need to select all your paragraphs and reformat them. Just go to "Format", "Style", and then select the paragraph style you want to change. Click "Modify", and then the thing you want changed, whether "Font" or "Paragraph", etc. Make the change you want and click, "OK". All the paragraphs of your document with that paragraph style will automatically change their appearance to match your new preferences.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> As you begin to use styles, you will be both delighted and, at times, want to tear out your hair (explains a lot, huh?) But, stick with it and you will find yourself cranking out beautifully formatted documents with ease and speed. And, who knows, you might actually start to like Word. I know I have.</c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.1667in; line-height:1.000000; text-align:left; margin-right:0.0000in"><c props="font-size:13pt; text-position:normal; text-decoration:none; font-family:Times New Roman; font-weight:normal; font-style:normal"> </c></p> <p props="margin-top:0.0000in; margin-left:0.0000in; text-indent:0.0000in; margin-bottom:0.0000in; line-height:1.000000; text-align:left; margin-right:0.0000in"></p> </section> </abiword>
