Hi,
thanks for such an informative mail.
sps
----- Original Message -----
From: "Saravanan Ramadoss" <[email protected]>
To: "Volunteers for the Blind Found" <[email protected]>;
<[email protected]>; <[email protected]>;
<[email protected]>; <[email protected]>
Sent: Sunday, November 22, 2009 7:31 PM
Subject: [AI] 10 ways to work more securely!
10 ways to work more securely
The security of your computer and data is crucial for you and the success
of your company. Lost or stolen information can reveal company secrets, or
expose your
confidential or personal information. The more you do to keep your
computer secure, the safer your information will be. Use these 10 tips to
learn ways you can help
protect your computer, your data, and your company's network.
1. Work with your IT department
Make sure that you install all of the patches and updates that your IT
department recommends. In addition to installing Windows and Office
updates, your IT department
might require you to install additional security software, such as a
firewall or custom software to help you connect from remote locations.
Making these regular
installations will keep your computer and your company's network as secure
as possible.
Learn more about ways to manage your computer and devices at work.
2. Use strong passwords
Passwords provide the first line of defense against unauthorized access to
your computer, and a good password is often underestimated. Weak passwords
provide
attackers with easy access to your computer and network. Strong passwords
are considerably harder to crack, even with the latest password-cracking
software.
A strong password:
Is at least eight characters long.
Does not contain your user name, real name, or company name.
Does not contain a complete dictionary word.
Is significantly different from previous passwords. Passwords that change
just slightly-such as Password1, Password2, Password3-are not strong.
Contains characters from each of the following groups:
Uppercase and/or lowercase letters.
Numbers
Symbols (!,@,#,$,%, etc.)
Learn more about how to create strong passwords.
3. Don't enable the Save Password option
Make it mandatory for you-or someone else trying to access your
computer-to enter your password on all operating system or application
settings. If a dialog box
prompts you about remembering the password, rather then requiring you to
enter it, just choose no. Allowing the password to be saved negates having
the password at all.
4. Use network file shares instead of local file shares
Rather than opening up your computer to co-workers, use network file
shares to collaborate on documents. And restrict access to the network
file share to only those
who need it. If you're working on a team, you have lots of other
options-such as using Microsoft Office Groove 2007 or Microsoft Office
SharePoint 2007.
5. Lock your computer when you leave your desk
If you're going to be away from your desk for a while, make sure your
computer is locked.
To lock your computer:
On your keyboard, press CTRL+ALT+DELETE at the same time.
Click Lock this computer (Lock Computer if you're running Windows XP).
To unlock your computer, press CTRL+ALT+DELETE and enter your password.
6. Use password protection on your screensaver
Sometimes you're away from your desk for longer than you unexpected. Plan
for those situations by setting up your computer so that it locks itself
after a specified
amount of time.
To establish Windows 7 screensaver password protection
Right click an empty space on your desktop.
Click Personalize, and then click the Screen Saver section.
Change Wait time to 10 minutes or less.
Select On resume, display logon screen.
Click Apply.
Screen Saver Settings dialog box
To establish Windows Vista screensaver password protection
Right click an empty space on your desktop.
Click Personalize, and then click the Screen Saver section.
Change Wait time to 10 minutes or less.
Select On resume, password protect.
Click Apply.
Screen Saver Settings dialog box
To establish Windows XP screensaver password protection
Right click an empty space on your desktop.
Click Properties, and then the Screen Saver tab.
Change Wait time to 10 minutes or less.
Select On resume, password protect.
Click Apply.
Display Properties dialog box
7. Encrypt files containing confidential or business critical files
You keep valuable and sensitive data on your computer. You might have
sensitive information about your company or clients, or your personal bank
statements on a
laptop you use at home and work. Encrypting your data keeps it as secure
as possible. To help keep unauthorized people from accessing your
data-even if your
computer is lost or stolen-you should encrypt all sensitive data. In the
Enterprise and Ultimate editions of Windows Vista, you can use BitLockerT
Drive Encryption to
encrypt the entire volume. In Windows XP and all editions of Windows
Vista, you can use the Encrypting File System (EFS) to protect important
files. We highly
recommend that you learn how to encrypt a file or folder to keep it safe.
Learn how to encrypt a file in Windows 7.
Learn how to encrypt a file in Windows Vista.
Learn how to encrypt a file in Windows XP.
8. Don't open questionable e-mails
If an e-mail message just doesn't look right, it probably isn't. Forward
the e-mail message to your IT administrator to verify before you open it.
9. Encrypt e-mail messages when appropriate
If you're sending confidential or business-critical information, encrypt
the e-mail and any files attached to it. Only recipients who have the
private key that matches the
public key you used to encrypt the message can read it.
Learn how to encrypt your messages using Microsoft Outlook 2007.
Learn how to encrypt your messages using Microsoft Outlook 2003.
10. Use the Junk E-mail Filter in Outlook
Receiving spam, or junk e-mail messages, isn't just annoying. Some spam
can include potentially harmful viruses that can cause damage to your
computer and your
company's network. The Junk E-mail Filter reduces the amount of junk
e-mail messages, or spam, you receive in your Inbox. Good news-if your
junk mail filter is
already active. But you can always change the settings.
Learn more about handling junk mail in Outlook 2007.
Learn more about the Junk E-mail Filter in Outlook 2003.
*******
Quick recap of tips:
1. Work with your IT department
2. Use strong passwords
3. Don't enable the Save Password option
4. Use network file shares instead of local file shares
5. Lock your computer when you leave your desk
6. Use password protection on your screensaver
7. Encrypt files containing confidential or business critical files
8. Don't open questionable e-mails
9. Encrypt e-mail messages when appropriate
10. Use the Junk E-mail Filter in Outlook
*****
Was the information in this article helpful?
______
Please feel free to pass your comments, feedbacks & new ideas to the
below menntioned contact details.
Email:
[email protected]
[email protected]
*******
The harder the conflicts, the more glorious the triumph - Thomas Paine.
True friendship consists not inn multitude of friends, but in their worth
and value - Ben Jonson.
######
Adieu.
Saravanan.R
$$$$$$$$$
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