If you are not using digest mode of accessindia, You have to select "To line contains people" instead "From line contains people". Each mails come with sender's mail ID at from line and accessindia@accessindia.org.in at to line.
-- Inviting you to my Technology related free SMS Channel. To join click here (India only & Use Google Chrome). http://labs.google.co.in/smschannels/subscribe/TechPlus or send "ON TechPlus" without quoets to 9870807070. Email: sinoj...@gmail.com Blog: http://talkingnet.blogspot.com ----- Original Message ----- From: "Mujtaba Merchant" <mujta...@gmail.com> To: <accessindia@accessindia.org.in> Sent: Sunday, April 22, 2012 12:37 AM Subject: Re: [AI] a doubt on out look express Hello, There are two parts to your question. 1. How to create folders in Outlook Express? 2. How to automatically make emails from a sender or mail group go directly into a specific folder in outlook express? How to create a new folder in Outlook Express and accomplish task 2 for which you will have to create mail rules are given below. To start, all email rules in Outlook Express contain four elements. These include: 1. Condition - this is the trigger for the email rule and is most often the senders email address. However, it could be specific subject or word within the email. 2. Action - this is how you would like the program to handle the email. I usually build rules to move emails to specific folders. You could also copy, delete, forward, flag, defer or automatically reply to emails. 3. Description - this area is where you further define the actions. For example, you would provide specifics about which folder to move emails to or which auto-reply message to use. 4. Rule Name - this is the name you provide for your email rule. NOTE: In this instructional email we wil learn how to create a folder in outlook express and then create a rule using the condition where the from line contains people and the action move it to a specified folder and the rule will be applied when the mail is received. The instructions are really long and it may take you some time to digest and get them right the first time. Be patient with yourself and take time to review the instructions as many times you want so that you are confident in doing them correctly. To create a folder first in outlook express tab to the folder list view and make sure that the focus is on Inbox. Hit the application key an select the option New Folder... Hit enter on this option and it will open a dialog box where it will ask you to type in the name. Type the name and tab to the OK button and hit enter. This will take you back to the tree view of the folders in outlook express and your focus will be at the Inbox folder. Press the down arrow and you will find the new folder you created. CAUTION: Do not by any chance delete the inbox folder!!! You can create multiple folders for multiple rules using the same steps above. Just make sure that you hit the New Folder option when your focus is on the Inbox. Failing to do this will create folders under wrong folders and the rules you create may not work properly and as to expectations causing unnecessary confusion and trouble. Now that your folder is created its time to make that message rule we discussed above with the condition and action. In the main outlook window press the ALT and T key to go to the tools menu. Down arrow to where it says Message Rules sub menu and right arrow to open the sub menu. Hit enter on the first option that says mail.This should open the message rules dialog box. The focus will be in a list box of message rules if already set you will have something there and can browse through them by using the down arrow. If not you need to tab to the new button and hit enter. This will open the New Mail Rule dialog box. Here it will instruct you that you need to Select your Conditions and Actions first, then specify the values in the Description. Again the focus will be in a list box with options having check boxes. Here the first option will be that Select the Conditions for your rule: Please check the box that says Where the From line contains People. Tab to the next list box with check box options where you need to Select the Actions for your rule: Here check the option which says move it to a specified folder. Tab to the next box. This is the description step now for your rule. here is where it might get a bit complicated and confusing so pay close attention. The last option here is where it says Rule Description (click on an underlined value to edit it): Use your reading keys and press the down arrow key. JAWS will repeat the words where you need to input the value based on the above rules selection the first input value should be contains people, hit enter here to open the Select People dialog box. Here you are given a choice to Type one name at a time and click Add, or select people from the Address Book. It is recommended that you select the members from your address book. NOTE: The person should already be in your contacts list or address book for you to successfully complete this step if not please escape this process and add the person to your contact list first, and redo the steps above. Tab on this dialog box to the addressbook button and hit enter. This will open a new dialog box. Tab twice to the combo box that shows you the address book currently selected and make sure the right one is in focus, if not use the up or down arrow to select the right one. Tab to the list box next that contains all the addresses in your contact list. Use the up and down arrow keys to move the focus on the contact this rule applies to and hit enter on it to select that contact. NOTE: You cannot select multiple contacts in one go here. I will tell you how to do it later in this mail. Once you have hit enter on the contact this rule applies to tab approximately 5 times to the OK button and hit enter. This should take you back to the Select People dialog box. If you are done with selecting people then tab to the OK button and hit enter, else your focus will be already on the Address Book button hit enter again and follow the same process till you have completed selecting the contacts from your address book for this rule. Now our focus is back in the description dialog box and if you use the up and down arrow keys you will notice that the addresses or contacts you selected will be in the rule. Use the down arrow to the next step of selecting the folder you want to move the mails of the contacts you specified to. Again JAWS will repeat the selection word where you need to input a value. In this case it wil be Specified Folder. Hit enter there. This will open the move folder dialog box. Focus will be on the tree view of folders in outlook express both the ones you created and the default folders will be listed here. Use the up and down arrow keys and the right arrow key if it says closed to open sub folders under it. Here what you are doing is moving your focus to the folder you want the rule to move the message to after it is received. Select the right folder and hit enter. Your focus is back on the description dialog box. Use the up and down arrow to reconfirm all the selections for the rule are correct. Tab to the last option of creating the rule which is naming the rule. Type in a name which you can relate with, example Access India Mails. Tab to the OK button and hit enter. Tap yourself on your back as you have successfully completed creating a rule in outlook express. Now Let us understand how this rule will work with an example situation. Say that you are subscribed to a particular mailing list. For illustration purpose let as assume that the mailing list is for Access India. You want all the mails from Access India to move to a folder. The rule that you have created will take care of this job. Everytime you get a mail from Access India it will move from your inbox to the folder you have set in your rule without you interviening. In other words automatically. Limitations in using the rules as a visually impaired person: You will not be informed how many mails you have received from the set rule for any specified contact or mailing list set in your rule. You will have to manually tab to the folder list in outlook express and focus on Inbox then use the down arrow to move the focus on the folder where the mails are moved then press the tab key again to move the focus to the mailing list view of outlook express. Here you can use the arrow keys and see how many emails you have received on that rule in the folder you specified. All efforts have been made to make sure that these instructions are understandable and easy to do. But just in case you are stuck u can mail me for further assistance and I will try and resolve the issue as soon as time permits. -----Original Message----- From: accessindia-boun...@accessindia.org.in [mailto:accessindia-boun...@accessindia.org.in] On Behalf Of Priyesh.C.U Sent: Saturday, April 21, 2012 11:01 PM To: accessindia@accessindia.org.in Subject: [AI] a doubt on out look express dear friends, how can we create a folder in outlook express inorder to receive mails from a particular sender? for example i would like to receive access India mails in a specific folder, how can i set this? please guide me expecting your help. With best regards, Priyesh.C.U, Assistant Professor, Department of Politics, Koyilandy Government College, Kozhikode District, Kerala & PH.d Scholar, School of International Relations & Politics, M.G University, Kottayam. Mobile: 09846141225 Email I D: priyesh...@gmail.com Skype I D: priyesh.cu Follow me on Twitter: priyeshcu "Whenever there is Decline of righteousness, And rise of unrighteousness, I incarnate myself To protect the virtuous And to destroy the wicked, >From Age to Age. Geeta". Search for old postings at: http://www.mail-archive.com/accessindia@accessindia.org.in/ To unsubscribe send a message to accessindia-requ...@accessindia.org.in with the subject unsubscribe. To change your subscription to digest mode or make any other changes, please visit the list home page at http://accessindia.org.in/mailman/listinfo/accessindia_accessindia.org.in Search for old postings at: http://www.mail-archive.com/accessindia@accessindia.org.in/ To unsubscribe send a message to accessindia-requ...@accessindia.org.in with the subject unsubscribe. To change your subscription to digest mode or make any other changes, please visit the list home page at http://accessindia.org.in/mailman/listinfo/accessindia_accessindia.org.in Search for old postings at: http://www.mail-archive.com/accessindia@accessindia.org.in/ To unsubscribe send a message to accessindia-requ...@accessindia.org.in with the subject unsubscribe. To change your subscription to digest mode or make any other changes, please visit the list home page at http://accessindia.org.in/mailman/listinfo/accessindia_accessindia.org.in
