I just happen to be working on the same topics. I am sending a revised travel policy draft up for review today and putting final touches on a new International Travel policy draft this week. I asked this question on the list-serv a week or two ago and got some great responses. You might be able to find them on the ACUPA website where they track list-serv conversations.
I will be happy to share ours once they are finally approved - probably a month out. Lynda Lloyd, M.Ed., P.H.R. Director of Institutional Policy & Professional Development NWACC Policy<http://www.nwacc.edu/web/policy/policy_procedure> 479-619-4248 office 479-381-8660 wireless This message is intended solely for the recipient to whom it is addressed. If you are not the intended recipient, do not disclose, distribute or copy this email. Please notify the sender immediately and delete this email from your system. From: [email protected] [mailto:[email protected]] On Behalf Of Gloria N.A Appoh Sent: Wednesday, April 09, 2014 10:45 AM To: Institutional policy-related discussions Subject: Re:[acupa-l] acupa-l digest: April 08, 2014 Hi every one, I have been tasked to develop a policy for local and international travels. I need some ideas. Thanks. On 9 April 2014 04:02, Institutional policy-related discussions digest <[email protected]<mailto:[email protected]>> wrote: ACUPA-L Digest for Tuesday, April 08, 2014. 1. RE: cell phone stipends 2. Re: cell phone stipends 3. Cell phone stipends 4. E-cig backlash? 5. RE: E-cig backlash? 6. RE: E-cig backlash? 7. RE: E-cig backlash? ---------------------------------------------------------------------- Subject: RE: cell phone stipends From: "Hornsby, Eunice" <[email protected]<mailto:[email protected]>> Date: Tue, 8 Apr 2014 11:25:38 +0000 X-Message-Number: 1 Marlene: Cell phones are dealt with on pages 12-16 of our expenditures policy, which is found here: http://busfin.osu.edu/FileStore/PDFs/411_Expenditures.pdf I don't have one, so I don't pay attention to it... -Eunice Eunice Hornsby, Ph.D. Policy and Training Director The Ohio State University Office of University Compliance and Integrity 1543 N. High St., Columbus, OH 43201-2190 614-292-8728 Office [email protected]<mailto:[email protected]><mailto:[email protected]<mailto:[email protected]>> compliance.osu.edu<http://compliance.osu.edu><http://compliance.osu.edu> osu.edu/policies/<http://osu.edu/policies/><http://www.osu.edu/policies/> From: [email protected]<mailto:[email protected]> [mailto:[email protected]<mailto:[email protected]>] On Behalf Of Marlene Terpenning Sent: Monday, April 07, 2014 3:20 PM To: [email protected]<mailto:[email protected]> Subject: [acupa-l] cell phone stipends Hello All, We were taking a look at our cell phone policy and was wondering if anyone is doing away with stipends to employees for use on personal cell phones. With almost everyone having personal cell phones and all are probably using them for some limited business purpose (although it does not constitute a required need) should there be a stipend or should it just be a requirement of employment that some business usage is expected on a personal phone. We recently had a change in personnel, the person who approves the stipend retired, and the new person has received quite a few requests. We are looking to lower the amount of the stipends and requiring an annual justification to keep the allowance and maybe the immediate supervisor not only approving the request but also justifying the need for a stipend before it comes up the ranks. I have attached our policy and request form. Thanks for your help. Marlene Marlene Terpenning Director of Business Services Franciscan University of Steubenville 1235 University Blvd Steubenville, OH 43952 Phone (740)284-5178 Fax (740)283-6472 http://www.franciscan.edu<http://www.franciscan.edu/> ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html ---------------------------------------------------------------------- Subject: Re: cell phone stipends From: Michele Gross <[email protected]<mailto:[email protected]>> Date: Tue, 8 Apr 2014 07:32:25 -0500 X-Message-Number: 2 Hi Marlene, Prior to 2006, individuals could/would submit expense reimbursement requests for cellular calls that they could designate as work related. It was messy, required a lot of reimbursements, loaded up our retention mechanisms with copies of their cell phone bills, etc. In 2006, we shifted to a payroll augment. The manager still had to say that the individual needed to use their phone for business. We no longer managed any equipment (unless it was an "office" phone that was shared by multiple people...such as our field workers in the ag stations.) This practice/augment was eliminated in the most recent change in July of 2012. The policy owner eliminated the payment, augmentations, and expense reimbursements for personal cell phones, data plans, or other equipment with cellular connectivity, even when used in the course of performing University job related business. The allowance for departmentally owned contracts, where justified, is still there. Here is the link to our current policy. http://www.policy.umn.edu/Policies/Finance/Procurement/CELLULARDEVICE.html Michele On Mon, Apr 7, 2014 at 2:19 PM, Marlene Terpenning < [email protected]<mailto:[email protected]>> wrote: > Hello All, > > We were taking a look at our cell phone policy and was wondering if anyone > is doing away with stipends to employees for use on personal cell phones. > With almost everyone having personal cell phones and all are probably using > them for some limited business purpose (although it does not constitute a > required need) should there be a stipend or should it just be a requirement > of employment that some business usage is expected on a personal phone. > > We recently had a change in personnel, the person who approves the stipend > retired, and the new person has received quite a few requests. We are > looking to lower the amount of the stipends and requiring an annual > justification to keep the allowance and maybe the immediate supervisor not > only approving the request but also justifying the need for a stipend > before it comes up the ranks. > > I have attached our policy and request form. > Thanks for your help. > Marlene > > *Marlene Terpenning* > Director of Business Services > Franciscan University of Steubenville > 1235 University Blvd > Steubenville, OH 43952 > Phone (740)284-5178 > Fax (740)283-6472 > http://www.franciscan.edu > > ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the > reply will be distributed to the ENTIRE e-listing of members. If you do NOT > want to send an e-mail to everyone, please reply directly to the individual > who initiated the query (their e-mail address appears in the "From" line of > their original e-mail). > > If you wish to remove yourself from the ACUPA e-mail list, please go to > this web address and fill out the form. We will remove you from the list > within 24 hours during normal business hours. > > http://www.acupa.org/MembershipForm_Discontinue.html > -- Michele Gross, Director University Policy Program University of Minnesota 356-1 McNamara, 200 Oak street Minneapolis, MN 55454 612-624-8081 http://policy.umn.edu/ ---------------------------------------------------------------------- Subject: Cell phone stipends From: "Finkelstein, Ruth" <[email protected]<mailto:[email protected]>> Date: Tue, 8 Apr 2014 12:33:07 +0000 X-Message-Number: 3 Here is our policy from utmbHealth in Galveston. http://www.utmb.edu/policies_and_procedures/4229804 the policy specifically points out that the allowance is considered a part of compensation and is a taxable item. From: [email protected]<mailto:[email protected]> [mailto:[email protected]<mailto:[email protected]>] On Behalf Of Marlene Terpenning Sent: Monday, April 07, 2014 2:20 PM To: [email protected]<mailto:[email protected]> Subject: [acupa-l] cell phone stipends Hello All, We were taking a look at our cell phone policy and was wondering if anyone is doing away with stipends to employees for use on personal cell phones. With almost everyone having personal cell phones and all are probably using them for some limited business purpose (although it does not constitute a required need) should there be a stipend or should it just be a requirement of employment that some business usage is expected on a personal phone. We recently had a change in personnel, the person who approves the stipend retired, and the new person has received quite a few requests. We are looking to lower the amount of the stipends and requiring an annual justification to keep the allowance and maybe the immediate supervisor not only approving the request but also justifying the need for a stipend before it comes up the ranks. I have attached our policy and request form. Thanks for your help. Marlene Marlene Terpenning Director of Business Services Franciscan University of Steubenville 1235 University Blvd Steubenville, OH 43952 Phone (740)284-5178 Fax (740)283-6472 http://www.franciscan.edu<http://www.franciscan.edu/> ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html ---------------------------------------------------------------------- Subject: E-cig backlash? From: "Rippke, Sheryl L [U CSL]" <[email protected]<mailto:[email protected]>> Date: Tue, 8 Apr 2014 14:10:43 +0000 X-Message-Number: 4 Good morning, Our smoke-free policy does not address e-cigs. If we were to add a ban on e-cigs to the policy, it would require vetting and inviting of comments from the university community. I imagine we would get lots of comments both pro and con regarding a ban. For those of you who have revised your former policy to include a ban on e-cigs... * What has been the reaction from your institutional community? * Did the media report the story in your local community? * Have you been challenged to justify the ban by e-cig users? * What is your justification for banning e-cigs? Thanks! Sheryl Sheryl Rippke, Policy Administrator Office of University Counsel 3550 Beardshear Hall Ames, IA 50014 515-294-1385 [email protected]<mailto:[email protected]><mailto:[email protected]<mailto:[email protected]>> Policy Library<http://policy.iastate.edu/> In the Spring, I have counted 136 different kinds of weather inside of 24 hours.<http://www.brainyquote.com/quotes/quotes/m/marktwain164247.html> ~ Mark Twain<http://www.brainyquote.com/quotes/authors/m/mark_twain.html> ---------------------------------------------------------------------- Subject: RE: E-cig backlash? From: "Smith, Amy E" <[email protected]<mailto:[email protected]>> Date: Tue, 8 Apr 2014 14:32:37 +0000 X-Message-Number: 5 Very timely - we just revised our campus policy<http://www.policy.ku.edu/provost/smoking-policy> to treat e-cigarettes the same as other tobacco products: restricted within 20 feet from any entrance or overhang. Our housing advisory board was granted an exception to allow residential students to use e-cigarettes in their private rooms but not in the common areas of campus housing. We are also launching a tobacco-free campus initiative - an open forum is planned for tomorrow. The tobacco-free initiative was spurred by a resolution passed by Student Senate and our full University Senate (combines faculty, staff, and student senates) that called for a more restrictive smoking policy on campus. The inclusion of e-cigarettes has been broadly supported. We have had a few complaints but most smokers are focusing on the larger tobacco-free initiative than the inclusion of e-cigarettes. Yes, it was covered in the media - here is a link: http://www2.ljworld.com/news/2014/mar/27/ku-bans-e-cigarettes-campus-buildings/ Our justification has been two-fold: This change was recommended and backed by leadership and health professionals on our medical center campus. This change also aligns with the 2013 student senate and university senates resolutions to push the institution to develop more restrictive smoking policies for campus. Happy to answer more questions or provide additional details if you'd like. Thanks, Amy Amy E. Smith, M.S.E. Director, Policy Office Office of the Provost The University of Kansas Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 Email [email protected]<mailto:[email protected]>|<mailto:[email protected]<mailto:[email protected]>%7C> Web www.provost.ku.edu<http://www.provost.ku.edu><http://www.provost.ku.edu/> From: [email protected]<mailto:[email protected]> [mailto:[email protected]<mailto:[email protected]>] On Behalf Of Rippke, Sheryl L [U CSL] Sent: Tuesday, April 08, 2014 9:11 AM To: '[email protected]<mailto:[email protected]>' Subject: [acupa-l] E-cig backlash? Good morning, Our smoke-free policy does not address e-cigs. If we were to add a ban on e-cigs to the policy, it would require vetting and inviting of comments from the university community. I imagine we would get lots of comments both pro and con regarding a ban. For those of you who have revised your former policy to include a ban on e-cigs... * What has been the reaction from your institutional community? * Did the media report the story in your local community? * Have you been challenged to justify the ban by e-cig users? * What is your justification for banning e-cigs? Thanks! Sheryl Sheryl Rippke, Policy Administrator Office of University Counsel 3550 Beardshear Hall Ames, IA 50014 515-294-1385 [email protected]<mailto:[email protected]><mailto:[email protected]<mailto:[email protected]>> Policy Library<http://policy.iastate.edu/> In the Spring, I have counted 136 different kinds of weather inside of 24 hours.<http://www.brainyquote.com/quotes/quotes/m/marktwain164247.html> ~ Mark Twain<http://www.brainyquote.com/quotes/authors/m/mark_twain.html> ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html ---------------------------------------------------------------------- Subject: RE: E-cig backlash? From: "Hornsby, Eunice" <[email protected]<mailto:[email protected]>> Date: Tue, 8 Apr 2014 14:58:21 +0000 X-Message-Number: 6 Our tobacco-free website is here: http://tobaccofree.osu.edu/ I don't believe that we have had a lot of backlash re: e-cigs, and they are included in our ban. The purpose of our ban is to reduce the number of young adults who start smoking. I believe that use of e-cigs and smoking are correlated, but I am not sure because I stopped following the research after the policy was established. If you want to contact someone from Ohio State who is in the thick of it, I'd suggest: Kristi Kuhbander, Employee Relations, Office of Human Resources 614-292-0864 [email protected]<mailto:[email protected]><mailto:[email protected]<mailto:[email protected]>> -Eunice From: [email protected]<mailto:[email protected]> [mailto:[email protected]<mailto:[email protected]>] On Behalf Of Rippke, Sheryl L [U CSL] Sent: Tuesday, April 08, 2014 10:11 AM To: '[email protected]<mailto:[email protected]>' Subject: [acupa-l] E-cig backlash? Good morning, Our smoke-free policy does not address e-cigs. If we were to add a ban on e-cigs to the policy, it would require vetting and inviting of comments from the university community. I imagine we would get lots of comments both pro and con regarding a ban. For those of you who have revised your former policy to include a ban on e-cigs... * What has been the reaction from your institutional community? * Did the media report the story in your local community? * Have you been challenged to justify the ban by e-cig users? * What is your justification for banning e-cigs? Thanks! Sheryl Sheryl Rippke, Policy Administrator Office of University Counsel 3550 Beardshear Hall Ames, IA 50014 515-294-1385 [email protected]<mailto:[email protected]><mailto:[email protected]<mailto:[email protected]>> Policy Library<http://policy.iastate.edu/> In the Spring, I have counted 136 different kinds of weather inside of 24 hours.<http://www.brainyquote.com/quotes/quotes/m/marktwain164247.html> ~ Mark Twain<http://www.brainyquote.com/quotes/authors/m/mark_twain.html> ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html ---------------------------------------------------------------------- Subject: RE: E-cig backlash? From: "Bovenzi, Gabrielle M" <[email protected]<mailto:[email protected]>> Date: Tue, 8 Apr 2014 15:29:32 +0000 X-Message-Number: 7 Here is a link to the Indiana University policy which defines "tobacco and smoking related products" to include e-cigarettes http://policies.iu.edu/policies/categories/administration-operations/public-safety-institutional-assurance/PS-04.shtml I'm on the Indianapolis campus of Indiana University and also several committees with a tobacco-free<http://smokefree.indiana.edu/> and "Healthy IU" focus. I wanted to share the attached email I received recently with e-cigarette information that would support including e-cigarettes in your policy. Here is an excerpt from that email, " Poisoning related to e-cigarettes involves the liquid containing nicotine used in the devices and can occur in 3 ways: ingestion, inhalation, or absorption through the skin or eyes." I have to echo what Amy at KU said, that the inclusion of e-cigarettes has been supported on our campus and I have not heard any complaints. With that said, I'm not sure the message has been received by all of our students, faculty and staff as we have seen people smoking e-cigarettes in buildings now. Gabrielle M. Bovenzi Assistant VC Administration Chief of Staff for VC Dawn Rhodes 317.274-8149 [email protected]<mailto:[email protected]><mailto:[email protected]<mailto:[email protected]>> CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential student information. If you have received this message in error, please notify the sender immediately by email and delete the original message; any retention, disclosure, copying, distribution, or use of this information by anyone other than the intended recipient is strictly prohibited. Even if you are the intended recipient of this email, the author requests that you not forward it to any other person without the author's prior consent From: [email protected]<mailto:[email protected]> [mailto:[email protected]<mailto:[email protected]>] On Behalf Of Hornsby, Eunice Sent: Tuesday, April 08, 2014 10:58 AM To: 'Institutional policy-related discussions'; '[email protected]<mailto:[email protected]>' Cc: Kuhbander, Kristi M. Subject: RE:[acupa-l] E-cig backlash? Our tobacco-free website is here: http://tobaccofree.osu.edu/ I don't believe that we have had a lot of backlash re: e-cigs, and they are included in our ban. The purpose of our ban is to reduce the number of young adults who start smoking. I believe that use of e-cigs and smoking are correlated, but I am not sure because I stopped following the research after the policy was established. If you want to contact someone from Ohio State who is in the thick of it, I'd suggest: Kristi Kuhbander, Employee Relations, Office of Human Resources 614-292-0864 [email protected]<mailto:[email protected]><mailto:[email protected]<mailto:[email protected]>> -Eunice From: [email protected]<mailto:[email protected]><mailto:[email protected]<mailto:[email protected]>> [mailto:[email protected]<mailto:[email protected]>] On Behalf Of Rippke, Sheryl L [U CSL] Sent: Tuesday, April 08, 2014 10:11 AM To: '[email protected]<mailto:[email protected]>' Subject: [acupa-l] E-cig backlash? Good morning, Our smoke-free policy does not address e-cigs. If we were to add a ban on e-cigs to the policy, it would require vetting and inviting of comments from the university community. I imagine we would get lots of comments both pro and con regarding a ban. For those of you who have revised your former policy to include a ban on e-cigs... * What has been the reaction from your institutional community? * Did the media report the story in your local community? * Have you been challenged to justify the ban by e-cig users? * What is your justification for banning e-cigs? Thanks! Sheryl Sheryl Rippke, Policy Administrator Office of University Counsel 3550 Beardshear Hall Ames, IA 50014 515-294-1385 [email protected]<mailto:[email protected]><mailto:[email protected]<mailto:[email protected]>> Policy Library<http://policy.iastate.edu/> In the Spring, I have counted 136 different kinds of weather inside of 24 hours.<http://www.brainyquote.com/quotes/quotes/m/marktwain164247.html> ~ Mark Twain<http://www.brainyquote.com/quotes/authors/m/mark_twain.html> ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html --- END OF DIGEST ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html
