Thanks Nicole.
On 11 April 2014 04:01, Institutional policy-related discussions digest < [email protected]> wrote: > ACUPA-L Digest for Thursday, April 10, 2014. > > 1. International Travel Policy > > ---------------------------------------------------------------------- > > Subject: International Travel Policy > From: Nicole Goodman <[email protected]> > Date: Thu, 10 Apr 2014 22:50:49 +0000 > X-Message-Number: 1 > > Traveling Outside the US > > http://www.wwu.edu/policies/docs/2000-4000%20Academic%20Affairs/POL-U2105.01%20Traveling%20Outside%20the%20United%20States.pdf > > Best, > Nicole > > Nicole Goodman > BFA Budget Officer and Internal Controls/BFA Policy Coordinator > OM 403, MS - 9044 > Western Washington University > *|360.650.2477 6|360.650.3037 *| [email protected]<mailto: > [email protected]> > > I GIVE. DO YOU? Click the logo below to start giving or to increase your > donation. > [Description: Description: > http://www.sos.wa.gov/_assets/cfd/(041013)%20CFD%20Logo.jpg]< > https://apps.cfd.wa.gov/donationmanagement/MainLogin.aspx?ReturnUrl=/donationmanagement/Donor/ContributorEnterEditPersonalInformation.aspx > > > > > > > From: [email protected] [mailto: > [email protected]] On Behalf Of Gloria N.A Appoh > Sent: Wednesday, April 09, 2014 8:45 AM > To: Institutional policy-related discussions > Subject: Re:[acupa-l] acupa-l digest: April 08, 2014 > > Hi every one, > I have been tasked to develop a policy for local and international > travels. I need some ideas. > Thanks. > > On 9 April 2014 04:02, Institutional policy-related discussions digest < > [email protected]<mailto:[email protected]>> wrote: > ACUPA-L Digest for Tuesday, April 08, 2014. > > 1. RE: cell phone stipends > 2. Re: cell phone stipends > 3. Cell phone stipends > 4. E-cig backlash? > 5. RE: E-cig backlash? > 6. RE: E-cig backlash? > 7. RE: E-cig backlash? > > ---------------------------------------------------------------------- > > Subject: RE: cell phone stipends > From: "Hornsby, Eunice" <[email protected]<mailto:[email protected]>> > Date: Tue, 8 Apr 2014 11:25:38 +0000 > X-Message-Number: 1 > > Marlene: > Cell phones are dealt with on pages 12-16 of our expenditures policy, > which is found here: > http://busfin.osu.edu/FileStore/PDFs/411_Expenditures.pdf > I don't have one, so I don't pay attention to it... > -Eunice > Eunice Hornsby, Ph.D. > Policy and Training Director > The Ohio State University > Office of University Compliance and Integrity > 1543 N. High St., Columbus, OH 43201-2190 > 614-292-8728 Office > [email protected]<mailto:[email protected]><mailto:[email protected] > <mailto:[email protected]>> compliance.osu.edu<http://compliance.osu.edu>< > http://compliance.osu.edu> osu.edu/policies/<http://osu.edu/policies/>< > http://www.osu.edu/policies/> > > > > From: [email protected]<mailto: > [email protected]> [mailto: > [email protected]<mailto: > [email protected]>] On Behalf Of Marlene > Terpenning > Sent: Monday, April 07, 2014 3:20 PM > To: [email protected]<mailto:[email protected]> > Subject: [acupa-l] cell phone stipends > > Hello All, > > We were taking a look at our cell phone policy and was wondering if anyone > is doing away with stipends to employees for use on personal cell phones. > With almost everyone having personal cell phones and all are probably using > them for some limited business purpose (although it does not constitute a > required need) should there be a stipend or should it just be a requirement > of employment that some business usage is expected on a personal phone. > > We recently had a change in personnel, the person who approves the stipend > retired, and the new person has received quite a few requests. We are > looking to lower the amount of the stipends and requiring an annual > justification to keep the allowance and maybe the immediate supervisor not > only approving the request but also justifying the need for a stipend > before it comes up the ranks. > > I have attached our policy and request form. > Thanks for your help. > Marlene > > Marlene Terpenning > Director of Business Services > Franciscan University of Steubenville > 1235 University Blvd > Steubenville, OH 43952 > Phone (740)284-5178 > Fax (740)283-6472 > http://www.franciscan.edu<http://www.franciscan.edu/> > > ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the > reply will be distributed to the ENTIRE e-listing of members. If you do NOT > want to send an e-mail to everyone, please reply directly to the individual > who initiated the query (their e-mail address appears in the "From" line of > their original e-mail). > > If you wish to remove yourself from the ACUPA e-mail list, please go to > this web address and fill out the form. We will remove you from the list > within 24 hours during normal business hours. > > http://www.acupa.org/MembershipForm_Discontinue.html > > ---------------------------------------------------------------------- > > Subject: Re: cell phone stipends > From: Michele Gross <[email protected]<mailto:[email protected]>> > Date: Tue, 8 Apr 2014 07:32:25 -0500 > X-Message-Number: 2 > > Hi Marlene, > Prior to 2006, individuals could/would submit expense reimbursement > requests for cellular calls that they could designate as work related. It > was messy, required a lot of reimbursements, loaded up our retention > mechanisms with copies of their cell phone bills, etc. In 2006, we shifted > to a payroll augment. The manager still had to say that the individual > needed to use their phone for business. We no longer managed any equipment > (unless it was an "office" phone that was shared by multiple people...such > as our field workers in the ag stations.) This practice/augment was > eliminated in the most recent change in July of 2012. The policy owner > eliminated the payment, augmentations, and expense reimbursements for > personal cell phones, data plans, or other equipment with cellular > connectivity, even when used in the course of performing University job > related business. The allowance for departmentally owned contracts, where > justified, is still there. > > Here is the link to our current policy. > http://www.policy.umn.edu/Policies/Finance/Procurement/CELLULARDEVICE.html > > Michele > > > On Mon, Apr 7, 2014 at 2:19 PM, Marlene Terpenning < > [email protected]<mailto:[email protected]>> wrote: > > > Hello All, > > > > We were taking a look at our cell phone policy and was wondering if > anyone > > is doing away with stipends to employees for use on personal cell phones. > > With almost everyone having personal cell phones and all are probably > using > > them for some limited business purpose (although it does not constitute a > > required need) should there be a stipend or should it just be a > requirement > > of employment that some business usage is expected on a personal phone. > > > > We recently had a change in personnel, the person who approves the > stipend > > retired, and the new person has received quite a few requests. We are > > looking to lower the amount of the stipends and requiring an annual > > justification to keep the allowance and maybe the immediate supervisor > not > > only approving the request but also justifying the need for a stipend > > before it comes up the ranks. > > > > I have attached our policy and request form. > > Thanks for your help. > > Marlene > > > > *Marlene Terpenning* > > Director of Business Services > > Franciscan University of Steubenville > > 1235 University Blvd > > Steubenville, OH 43952 > > Phone (740)284-5178 > > Fax (740)283-6472 > > http://www.franciscan.edu > > > > ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the > > reply will be distributed to the ENTIRE e-listing of members. If you do > NOT > > want to send an e-mail to everyone, please reply directly to the > individual > > who initiated the query (their e-mail address appears in the "From" line > of > > their original e-mail). > > > > If you wish to remove yourself from the ACUPA e-mail list, please go to > > this web address and fill out the form. We will remove you from the list > > within 24 hours during normal business hours. > > > > http://www.acupa.org/MembershipForm_Discontinue.html > > > > > > -- > Michele Gross, Director > University Policy Program > University of Minnesota > 356-1 McNamara, 200 Oak street > Minneapolis, MN 55454 > 612-624-8081 > > http://policy.umn.edu/ > > ---------------------------------------------------------------------- > > Subject: Cell phone stipends > From: "Finkelstein, Ruth" <[email protected]<mailto:[email protected]>> > Date: Tue, 8 Apr 2014 12:33:07 +0000 > X-Message-Number: 3 > > Here is our policy from utmbHealth in Galveston. > http://www.utmb.edu/policies_and_procedures/4229804 the policy > specifically points out that the allowance is considered a part of > compensation and is a taxable item. > > > From: [email protected]<mailto: > [email protected]> [mailto: > [email protected]<mailto: > [email protected]>] On Behalf Of Marlene > Terpenning > Sent: Monday, April 07, 2014 2:20 PM > To: [email protected]<mailto:[email protected]> > Subject: [acupa-l] cell phone stipends > > Hello All, > > We were taking a look at our cell phone policy and was wondering if anyone > is doing away with stipends to employees for use on personal cell phones. > With almost everyone having personal cell phones and all are probably using > them for some limited business purpose (although it does not constitute a > required need) should there be a stipend or should it just be a requirement > of employment that some business usage is expected on a personal phone. > > We recently had a change in personnel, the person who approves the stipend > retired, and the new person has received quite a few requests. We are > looking to lower the amount of the stipends and requiring an annual > justification to keep the allowance and maybe the immediate supervisor not > only approving the request but also justifying the need for a stipend > before it comes up the ranks. > > I have attached our policy and request form. > Thanks for your help. > Marlene > > Marlene Terpenning > Director of Business Services > Franciscan University of Steubenville > 1235 University Blvd > Steubenville, OH 43952 > Phone (740)284-5178 > Fax (740)283-6472 > http://www.franciscan.edu<http://www.franciscan.edu/> > > ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the > reply will be distributed to the ENTIRE e-listing of members. If you do NOT > want to send an e-mail to everyone, please reply directly to the individual > who initiated the query (their e-mail address appears in the "From" line of > their original e-mail). > > If you wish to remove yourself from the ACUPA e-mail list, please go to > this web address and fill out the form. We will remove you from the list > within 24 hours during normal business hours. > > http://www.acupa.org/MembershipForm_Discontinue.html > > ---------------------------------------------------------------------- > > Subject: E-cig backlash? > From: "Rippke, Sheryl L [U CSL]" <[email protected]<mailto: > [email protected]>> > Date: Tue, 8 Apr 2014 14:10:43 +0000 > X-Message-Number: 4 > > Good morning, > > Our smoke-free policy does not address e-cigs. If we were to add a ban on > e-cigs to the policy, it would require vetting and inviting of comments > from the university community. I imagine we would get lots of comments both > pro and con regarding a ban. For those of you who have revised your former > policy to include a ban on e-cigs... > * What has been the reaction from your institutional community? > * Did the media report the story in your local community? > * Have you been challenged to justify the ban by e-cig users? > * What is your justification for banning e-cigs? > > Thanks! > Sheryl > > Sheryl Rippke, Policy Administrator > Office of University Counsel > 3550 Beardshear Hall > Ames, IA 50014 > 515-294-1385 > [email protected]<mailto:[email protected]><mailto:[email protected] > <mailto:[email protected]>> > Policy Library<http://policy.iastate.edu/> > In the Spring, I have counted 136 different kinds of weather inside of 24 > hours.<http://www.brainyquote.com/quotes/quotes/m/marktwain164247.html> ~ > Mark Twain<http://www.brainyquote.com/quotes/authors/m/mark_twain.html> > > > > > ---------------------------------------------------------------------- > > Subject: RE: E-cig backlash? > From: "Smith, Amy E" <[email protected]<mailto:[email protected]>> > Date: Tue, 8 Apr 2014 14:32:37 +0000 > X-Message-Number: 5 > > Very timely - we just revised our campus policy< > http://www.policy.ku.edu/provost/smoking-policy> to treat e-cigarettes > the same as other tobacco products: restricted within 20 feet from any > entrance or overhang. Our housing advisory board was granted an exception > to allow residential students to use e-cigarettes in their private rooms > but not in the common areas of campus housing. We are also launching a > tobacco-free campus initiative - an open forum is planned for tomorrow. The > tobacco-free initiative was spurred by a resolution passed by Student > Senate and our full University Senate (combines faculty, staff, and student > senates) that called for a more restrictive smoking policy on campus. > > The inclusion of e-cigarettes has been broadly supported. We have had a > few complaints but most smokers are focusing on the larger tobacco-free > initiative than the inclusion of e-cigarettes. > > Yes, it was covered in the media - here is a link: > http://www2.ljworld.com/news/2014/mar/27/ku-bans-e-cigarettes-campus-buildings/ > > Our justification has been two-fold: This change was recommended and > backed by leadership and health professionals on our medical center campus. > This change also aligns with the 2013 student senate and university senates > resolutions to push the institution to develop more restrictive smoking > policies for campus. > > Happy to answer more questions or provide additional details if you'd like. > > Thanks, > Amy > > Amy E. Smith, M.S.E. > Director, Policy Office > Office of the Provost > The University of Kansas > > Tel. +1 (785) 864-4906 | Fax. +1 (785) 864-4463 > Email [email protected]<mailto:[email protected]>|<mailto:[email protected] > <mailto:[email protected]>%7C> Web www.provost.ku.edu< > http://www.provost.ku.edu><http://www.provost.ku.edu/> > > From: [email protected]<mailto: > [email protected]> [mailto: > [email protected]<mailto: > [email protected]>] On Behalf Of Rippke, Sheryl > L [U CSL] > Sent: Tuesday, April 08, 2014 9:11 AM > To: '[email protected]<mailto:[email protected]>' > Subject: [acupa-l] E-cig backlash? > > Good morning, > > Our smoke-free policy does not address e-cigs. If we were to add a ban on > e-cigs to the policy, it would require vetting and inviting of comments > from the university community. I imagine we would get lots of comments both > pro and con regarding a ban. For those of you who have revised your former > policy to include a ban on e-cigs... > * What has been the reaction from your institutional community? > * Did the media report the story in your local community? > * Have you been challenged to justify the ban by e-cig users? > * What is your justification for banning e-cigs? > > Thanks! > Sheryl > > Sheryl Rippke, Policy Administrator > Office of University Counsel > 3550 Beardshear Hall > Ames, IA 50014 > 515-294-1385 > [email protected]<mailto:[email protected]><mailto:[email protected] > <mailto:[email protected]>> > Policy Library<http://policy.iastate.edu/> > In the Spring, I have counted 136 different kinds of weather inside of 24 > hours.<http://www.brainyquote.com/quotes/quotes/m/marktwain164247.html> ~ > Mark Twain<http://www.brainyquote.com/quotes/authors/m/mark_twain.html> > > > > > ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the > reply will be distributed to the ENTIRE e-listing of members. If you do NOT > want to send an e-mail to everyone, please reply directly to the individual > who initiated the query (their e-mail address appears in the "From" line of > their original e-mail). > > If you wish to remove yourself from the ACUPA e-mail list, please go to > this web address and fill out the form. We will remove you from the list > within 24 hours during normal business hours. > > http://www.acupa.org/MembershipForm_Discontinue.html > > ---------------------------------------------------------------------- > > Subject: RE: E-cig backlash? > From: "Hornsby, Eunice" <[email protected]<mailto:[email protected]>> > Date: Tue, 8 Apr 2014 14:58:21 +0000 > X-Message-Number: 6 > > > Our tobacco-free website is here: http://tobaccofree.osu.edu/ > > I don't believe that we have had a lot of backlash re: e-cigs, and they > are included in our ban. The purpose of our ban is to reduce the number of > young adults who start smoking. I believe that use of e-cigs and smoking > are correlated, but I am not sure because I stopped following the research > after the policy was established. > > If you want to contact someone from Ohio State who is in the thick of it, > I'd suggest: > > Kristi Kuhbander, Employee Relations, Office of Human Resources > 614-292-0864 > [email protected]<mailto:[email protected]><mailto:[email protected] > <mailto:[email protected]>> > > -Eunice > > From: [email protected]<mailto: > [email protected]> [mailto: > [email protected]<mailto: > [email protected]>] On Behalf Of Rippke, Sheryl > L [U CSL] > Sent: Tuesday, April 08, 2014 10:11 AM > To: '[email protected]<mailto:[email protected]>' > Subject: [acupa-l] E-cig backlash? > > Good morning, > > Our smoke-free policy does not address e-cigs. If we were to add a ban on > e-cigs to the policy, it would require vetting and inviting of comments > from the university community. I imagine we would get lots of comments both > pro and con regarding a ban. For those of you who have revised your former > policy to include a ban on e-cigs... > * What has been the reaction from your institutional community? > * Did the media report the story in your local community? > * Have you been challenged to justify the ban by e-cig users? > * What is your justification for banning e-cigs? > > Thanks! > Sheryl > > Sheryl Rippke, Policy Administrator > Office of University Counsel > 3550 Beardshear Hall > Ames, IA 50014 > 515-294-1385 > [email protected]<mailto:[email protected]><mailto:[email protected] > <mailto:[email protected]>> > Policy Library<http://policy.iastate.edu/> > In the Spring, I have counted 136 different kinds of weather inside of 24 > hours.<http://www.brainyquote.com/quotes/quotes/m/marktwain164247.html> ~ > Mark Twain<http://www.brainyquote.com/quotes/authors/m/mark_twain.html> > > > > > ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the > reply will be distributed to the ENTIRE e-listing of members. If you do NOT > want to send an e-mail to everyone, please reply directly to the individual > who initiated the query (their e-mail address appears in the "From" line of > their original e-mail). > > If you wish to remove yourself from the ACUPA e-mail list, please go to > this web address and fill out the form. We will remove you from the list > within 24 hours during normal business hours. > > http://www.acupa.org/MembershipForm_Discontinue.html > > ---------------------------------------------------------------------- > > Subject: RE: E-cig backlash? > From: "Bovenzi, Gabrielle M" <[email protected]<mailto:[email protected] > >> > Date: Tue, 8 Apr 2014 15:29:32 +0000 > X-Message-Number: 7 > > Here is a link to the Indiana University policy which defines "tobacco and > smoking related products" to include e-cigarettes > > http://policies.iu.edu/policies/categories/administration-operations/public-safety-institutional-assurance/PS-04.shtml > > I'm on the Indianapolis campus of Indiana University and also several > committees with a tobacco-free<http://smokefree.indiana.edu/> and > "Healthy IU" focus. I wanted to share the attached email I received > recently with e-cigarette information that would support including > e-cigarettes in your policy. Here is an excerpt from that email, " > Poisoning related to e-cigarettes involves the liquid containing nicotine > used in the devices and can occur in 3 ways: ingestion, inhalation, or > absorption through the skin or eyes." > I have to echo what Amy at KU said, that the inclusion of e-cigarettes has > been supported on our campus and I have not heard any complaints. With > that said, I'm not sure the message has been received by all of our > students, faculty and staff as we have seen people smoking e-cigarettes in > buildings now. > > Gabrielle M. Bovenzi > Assistant VC Administration > Chief of Staff for VC Dawn Rhodes > 317.274-8149 [email protected]<mailto:[email protected]><mailto: > [email protected]<mailto:[email protected]>> > > CONFIDENTIALITY NOTICE: This message and any attachments may contain > confidential student information. If you have received this message in > error, please notify the sender immediately by email and delete the > original message; any retention, disclosure, copying, distribution, or use > of this information by anyone other than the intended recipient is strictly > prohibited. Even if you are the intended recipient of this email, the > author requests that you not forward it to any other person without the > author's prior consent > > From: [email protected]<mailto: > [email protected]> [mailto: > [email protected]<mailto: > [email protected]>] On Behalf Of Hornsby, Eunice > Sent: Tuesday, April 08, 2014 10:58 AM > To: 'Institutional policy-related discussions'; '[email protected] > <mailto:[email protected]>' > Cc: Kuhbander, Kristi M. > Subject: RE:[acupa-l] E-cig backlash? > > > Our tobacco-free website is here: http://tobaccofree.osu.edu/ > > I don't believe that we have had a lot of backlash re: e-cigs, and they > are included in our ban. The purpose of our ban is to reduce the number of > young adults who start smoking. I believe that use of e-cigs and smoking > are correlated, but I am not sure because I stopped following the research > after the policy was established. > > If you want to contact someone from Ohio State who is in the thick of it, > I'd suggest: > > Kristi Kuhbander, Employee Relations, Office of Human Resources > 614-292-0864 > [email protected]<mailto:[email protected]><mailto:[email protected] > <mailto:[email protected]>> > > -Eunice > > From: [email protected]<mailto: > [email protected]><mailto: > [email protected]<mailto: > [email protected]>> [mailto: > [email protected]<mailto: > [email protected]>] On Behalf Of Rippke, Sheryl > L [U CSL] > Sent: Tuesday, April 08, 2014 10:11 AM > To: '[email protected]<mailto:[email protected]>' > Subject: [acupa-l] E-cig backlash? > > Good morning, > > Our smoke-free policy does not address e-cigs. If we were to add a ban on > e-cigs to the policy, it would require vetting and inviting of comments > from the university community. I imagine we would get lots of comments both > pro and con regarding a ban. For those of you who have revised your former > policy to include a ban on e-cigs... > * What has been the reaction from your institutional community? > * Did the media report the story in your local community? > * Have you been challenged to justify the ban by e-cig users? > * What is your justification for banning e-cigs? > > Thanks! > Sheryl > > Sheryl Rippke, Policy Administrator > Office of University Counsel > 3550 Beardshear Hall > Ames, IA 50014 > 515-294-1385 > [email protected]<mailto:[email protected]><mailto:[email protected] > <mailto:[email protected]>> > Policy Library<http://policy.iastate.edu/> > In the Spring, I have counted 136 different kinds of weather inside of 24 > hours.<http://www.brainyquote.com/quotes/quotes/m/marktwain164247.html> ~ > Mark Twain<http://www.brainyquote.com/quotes/authors/m/mark_twain.html> > > > > > ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the > reply will be distributed to the ENTIRE e-listing of members. If you do NOT > want to send an e-mail to everyone, please reply directly to the individual > who initiated the query (their e-mail address appears in the "From" line of > their original e-mail). > > If you wish to remove yourself from the ACUPA e-mail list, please go to > this web address and fill out the form. We will remove you from the list > within 24 hours during normal business hours. > > http://www.acupa.org/MembershipForm_Discontinue.html > > ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the > reply will be distributed to the ENTIRE e-listing of members. If you do NOT > want to send an e-mail to everyone, please reply directly to the individual > who initiated the query (their e-mail address appears in the "From" line of > their original e-mail). > > If you wish to remove yourself from the ACUPA e-mail list, please go to > this web address and fill out the form. We will remove you from the list > within 24 hours during normal business hours. > > http://www.acupa.org/MembershipForm_Discontinue.html > > > > --- > > END OF DIGEST > > ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the > reply will be distributed to the ENTIRE e-listing of members. If you do NOT > want to send an e-mail to everyone, please reply directly to the individual > who initiated the query (their e-mail address appears in the "From" line of > their original e-mail). > > If you wish to remove yourself from the ACUPA e-mail list, please go to > this web address and fill out the form. We will remove you from the list > within 24 hours during normal business hours. > > http://www.acupa.org/MembershipForm_Discontinue.html > > > ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the > reply will be distributed to the ENTIRE e-listing of members. If you do NOT > want to send an e-mail to everyone, please reply directly to the individual > who initiated the query (their e-mail address appears in the "From" line of > their original e-mail). > > If you wish to remove yourself from the ACUPA e-mail list, please go to > this web address and fill out the form. We will remove you from the list > within 24 hours during normal business hours. > > http://www.acupa.org/MembershipForm_Discontinue.html > > > > --- > > END OF DIGEST > > ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the > reply will be distributed to the ENTIRE e-listing of members. If you do NOT > want to send an e-mail to everyone, please reply directly to the individual > who initiated the query (their e-mail address appears in the "From" line of > their original e-mail). > > If you wish to remove yourself from the ACUPA e-mail list, please go to > this web address and fill out the form. We will remove you from the list > within 24 hours during normal business hours. > > http://www.acupa.org/MembershipForm_Discontinue.html >
