Hi Lynda, Ours is very basic; it is a part of our Publications and Duplication policy. I have attached only the requested sections:
Mail Regulations Guidelines for Addressing Mail - The United States Postal Service has specific guidelines for the preferred way to address mail and they are available upon request from Auxiliary Services. Mail Distribution Mailboxes located in Holding Hall are assigned to individual offices and divisions. The division secretary or designee is responsible for collecting the mail. Mail should be picked up from these mailboxes on a regular basis, preferably twice daily. The Mailroom is a “No Admittance” area; therefore, mail should be picked up from the hallway side of the mailbox. Combinations have been furnished to the respective staff. If other staff, faculty, or student workers are authorized to pick up the mail, it is their responsibility to know the mailbox combination and how to use it. Persons having problems with their mailbox combinations are responsible for submitting an online Maintenance Request to the Facility Services division. The Auxiliary Services division and Facility Services division will coordinate on an as needed basis for delivery of mail and supplies that cannot be handled in the routine manner. Courier Service Wake Technical Community College participates in the North Carolina State Courier Service. The College’s number is 14-79-01. Participating in this program allows the College to send correspondence to many community colleges and state and local agencies at 45 percent of the cost of first-class mail. Offices are furnished with courier books and updates as they are received from the Courier Service. When using the Courier Service, the complete address including street, city, state, and ZIP Code must be used. The Courier number must appear on the envelope or package and the word “courier” appear on the postal charge slip, Wake Tech Form 348 (Postal Charge Slip), when this mail is delivered to the Mailroom. Outgoing Courier mail should be kept separate from mail requiring postage. Mail received through the Courier Service is distributed through the Mailroom daily. Facsimile Mail Services A fax machine is located in the Mailroom in the Auxiliary Services department for receiving and transmitting official correspondence and reports that are needed on an emergency basis. Wake Technical Community College’s fax number is available from the Auxiliary Services department. In order to assure accurate processing of information to be sent by fax, the following guidelines should be followed: § A completed fax cover sheet along with the information to be transmitted should be submitted to the Mailroom for processing. The request should have all specific instructions indicated so that there will be no reason for delay in processing the fax. § It is the responsibility of the individual submitting the request to obtain the proper fax number. Requests should include a city and telephone area code and number. Two attempts will be made to send a fax. After two error messages are received, the Fax and all originals will be returned to the originator for verification of fax number. § It is important that a good, clean copy be used for transmitting. Originals must be 8.5′ x 11′. Information that is printed on both sides of the page cannot be transmitted. Front-only copies should be made before sending the fax to the Mailroom. Continuous form paper should be separated before submitting to the Mailroom. § As soon as the information has been transmitted, the cover sheet and the original document will be returned to the originating office with a confirmation sheet attached. Transmittals received from outside agencies will be distributed to the mailboxes as soon as they are received. Special Note: This service should be used only when other means of communication are inappropriate. _______________________________ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake Technical Community College 9101 Fayetteville Road Raleigh, NC 27603 (919) 866-5603, Main Campus - MH 326C [email protected]<mailto:[email protected]> [email protected]<mailto:[email protected]> _______________________________ From: [email protected] [mailto:[email protected]] On Behalf Of Lloyd, Lynda Sent: Wednesday, May 28, 2014 9:44 AM To: Institutional policy-related discussions ([email protected]) Subject: [acupa-l] Campus Mail/Shipping Service for Employees Good morning, I am looking for examples of policies that govern employee use of internal mail room & shipping/receiving department for personal letters &/or packages. Thank you Lynda Lloyd, M.Ed., P.H.R. Director of Institutional Policy & Compliance NWACC Policy<http://www.nwacc.edu/web/policy/policy_procedure> 479-619-4248 office 479-381-8660 wireless This message is intended solely for the recipient to whom it is addressed. If you are not the intended recipient, do not disclose, distribute or copy this email. Please notify the sender immediately and delete this email from your system. ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. 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