John: We don't have policies addressing these issues, but Brant Thomas (614-292-7044, [email protected]<mailto:[email protected]>, Ohio State OCIO Infrastructure Services) shared the links below.
-Eunice Eunice Hornsby, Ph.D. Policy and Training Director The Ohio State University Office of University Compliance and Integrity 1543 N. High St., Columbus, OH 43201-2190 614-292-8728 Office [email protected]<mailto:[email protected]> compliance.osu.edu<http://compliance.osu.edu> policies.osu.edu/<http://policies.osu.edu/> From: Thomas, Brant C. Sent: Friday, November 07, 2014 7:58 AM To: Hornsby, Eunice Subject: RE: E-Mailing Group Policies Maybe this is a good start for you. This is the service descriptions for the Mailing Lists Service and Bulk Email Service. You can see what the services are. On the right has who is eligible for each of them, especially the Mailing List service. It is more open to the university community compared to the Bulk service. The Bulk Service is a little more controlled on who can utilize it because of some complexity of the usage of it. Mailing Lists: https://osuitsm.service-now.com/selfservice/view_service.do?service=Mailing-Lists Bulk Mail https://osuitsm.service-now.com/selfservice/view_service.do?service=Email-Bulk Let me know if this helps. Thanks Brant From: Hornsby, Eunice Sent: Friday, November 7, 2014 7:50 AM To: Thomas, Brant C. Subject: RE: E-Mailing Group Policies I'd say these two: Outside email address, non-OSU or very large members. Bulk Mailing Service The question is from another institution that is looking at writing policy on how to handle such things. -Eunice From: Thomas, Brant C. Sent: Friday, November 07, 2014 7:47 AM To: Hornsby, Eunice Subject: RE: E-Mailing Group Policies What type of groups are being referred to? We have our List Server Service that is utilized for lists that contain Outside email address, non-OSU or very large members. We also have our Distribution Lists that are within our UES service, what you see in Outlook. Finally, we have our Bulk Mailing Service that is used for very large mailings, example of this is the onCampus Today and Public Safety notices. Let me know what area you are looking at. Thanks Brant From: Hornsby, Eunice Sent: Friday, November 7, 2014 7:42 AM To: Thomas, Brant C. Subject: FW: E-Mailing Group Policies Brant: Do you have any documents, or a web link, that address the questions below? If so, could you share them with me? -Eunice From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of ELLIS, JOHN Sent: Thursday, November 06, 2014 12:03 PM To: [email protected]<mailto:[email protected]> Subject: [acupa-l] E-Mailing Group Policies I am interested in E-Mailing Group Policies. More specifically, I am interested in policies that address the following issues: Who can request that campus wide e-mailing groups get created? Who "owns" the e-mailing groups? The requestor? The institution? Who can send e-mail to the e-mailing groups? Who is responsible for managing & maintaining the e-mailing groups? Are members of the President's Cabinet generally included on all, most or some of the e-mailing groups? Thanks. - John John R. Ellis Executive Director Information Technology Services The College of Saint Rose 432 Western Avenue Albany, New York 12203 518-454-5166 [email protected]<mailto:[email protected]> www.strose.edu<http://www.strose.edu> ITS.strose.edu ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
