Good morning Kristine, I'm fairly sure that your audience would think our Policy Plan document was equally burdensome. The form we use for changes to existing policies is more streamlined, but that's because they have already done most of the heavy lifting for justifying a policy when it was first created.
The policy plan, at least in our case, is really a way to ensure that the policy owner has considered all the critical areas before moving forward in the creation of the policy. Here are examples: 1) Have they really looked at the type of risk that the policy will address and the likelihood of something going wrong? In the past, it wasn't uncommon for an owner to have dealt with an ugly issue and part of their response was to publish a policy. But if there were no other similar incidents and the policy isn't externally mandated, is a policy really necessary? A policy won't stop someone who intentionally violates a rule. It guides people who want to do the right thing. 2) With whom have they or will they consult when considering the policy (legal, their own management, HR are some key examples?) 3) If approved, will training occur? How will this be communicated? 4) It may be a great idea, but how much and what types of costs are associated with implementing the policy (in terms of infrastructure) and what will it take to maintain the policy? 5) Are they sure that they new requirements couldn't fit into another existing policy? For example, could international travel information fit in with domestic travel information in one policy. The fewer the policies, the easier they are to support. We use it to walk the owner through important topics that once completed, are part of the history of the policy, so years down the road, predecessors don't have to guess why the policy was created in the first place. So I'm providing a link to our two forms so that for no other value, you could show them that it could be worse (ha)! Or, as evidence that these are standards adopted by many institutions of higher education. http://policy.umn.edu/Forms/formresults.cfm?TitleCode=policy&Search.x=0&Search.y=0 Best of luck, Michele On Tue, Dec 9, 2014 at 3:11 PM, Aquino, Kristine N. <[email protected]> wrote: > Hi, > > We recently tried implementing a new policy approval form which asks for > more information on substantively revised and new policies, and have had > several complaints about it being burdensome. I’m interested in examples > and experiences with approval forms. > > > > Thanks in advance! > > > > *K. Nicole Aquino, J.D. * > > Associate Compliance Attorney > > Institutional Policies and Procedures > > > > The University of Texas Medical Branch at Galveston > > Office of Institutional Compliance > > 301 University Blvd., Galveston, TX 77555 > > Phone: 409.747.8710 > > Cell: 713.458.0864 > > Email: [email protected] > > > > *[image: UTMB_Health_tag_PMS_rgb.png]* > > > > *CONFIDENTIAL & PRIVILEGED INFORMATION * > > This message is being sent by the UTMB Office of Institutional > Compliance. It is intended exclusively for the individual(s) or entity > to which it is addressed. This communication may contain information that > is proprietary, privileged, confidential or otherwise legally exempt from > disclosure pursuant to § 161 Texas Health & Safety Code and § 151 Texas > Occupations Code. If you are not the named addressee, you are not > authorized to read, print, retain, copy or disseminate this message. If > you have received this message in error, please notify the sender > immediately and delete all copies of the message. Nothing in this message > should be construed as a digital or electronic signature unless expressly > stated to the contrary herein. > > > > > > ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the > reply will be distributed to the ENTIRE list of members. If you do NOT want > to send an e-mail to everyone, please reply directly to the individual who > initiated the query (their e-mail address appears in the "From" line of > their original e-mail). > > If you wish to remove yourself from the ACUPA e-mail list, please go to > the following website and complete the form. We will remove you from the > list within 24 hours, during normal business hours. > > http://www.acupa.org/MembershipForm_Discontinue.html > > If you have questions about the ACUPA e-list, please contact Jamie Parris > at [email protected] > <[email protected]?subject=ACUPA%20e-list%20assistance> or > 607-255-6837. > > -- Michele Gross, Director University Policy Program University of Minnesota 356-1 McNamara, 200 Oak street Minneapolis, MN 55454 612-624-8081 http://policy.umn.edu/
