As a public sector entity, we follow the retention schedules as outlined by the Arizona State Library, Archives and Public Records:
https://chancellor.maricopa.edu/public-stewardship/records-information/retention-schedules/electronic-communications-social-networking-and Essentially in records retention training --- we teach that the timeline is based upon the value/content of the record -- vs. the format --- all email can't be treated the same as far as retention timeframe --- it depends upon the content of the message that drives what retention schedule the message falls. On Wed, Nov 4, 2015 at 7:14 AM, Witmer, Rick <[email protected]> wrote: > Hello All, > > > > I’m part of a group at PSU which is reviewing our policies with regard to > email. > > > > What is your institution’s Email Retention and Disposition policy? If you > would be willing to share that information, I’d appreciate it. > > > > Thanks! > > > > Rick > > > > Senior Procedures Specialist / Supervisor > > Penn State University > > Systems & Procedures / GURU Website > > https://guru.psu.edu > > 202B James M. Elliott Building > > 814-863-8658 > > 814-865-3937 FAX > > > > *From:* [email protected] [mailto: > [email protected]] *On Behalf Of *Michele Gross > *Sent:* Wednesday, November 4, 2015 9:06 AM > *To:* Institutional policy-related discussions <[email protected]> > *Subject:* [acupa-l] Encountering the "not safe" message on ACUPA.org > > > > Good morning everyone! > > *Secure Site * > > If you have gone to ACUPA.org in the past week, you may have encountered > one of those "this site's identity cannot be verified" messages. > > ACUPA.org is now a redirect to the new URL. There is no security on > ACUPA.org because there's nothing attached to it any longer which is why > you might receive the security message. As soon as you're on > acupa.site-ym.com, the pages are fully secured by the vendor. So in this > instance, it is safe to hit "continue". > > The new vendor has an option to secure the old URL as well, and the Board > is evaluating the ongoing cost vs. benefit. > > Please remember to change your password the first time you go in. > > *Registration* > > As is typically the case with moving a new system into production, some > things don't go quite as planned and registering for the 2016 year was one > of them. The identified problems have now been corrected and you should > all be able to renew your membership for the upcoming calendar year. > Should you have any issues while registering, please contact Joshua Adams, > Cornell, at [email protected]. He will be able to assist you in completing > the task. > > Thank you so much for helping us work out the kinks! If you notice > anything else or have a question, please do not hesitate to ask. > > Happy Wednesday! > > Michele > > > > -- > > Michele Gross, Director > University Policy Program > University of Minnesota > 356-1 McNamara, 200 Oak street > Minneapolis, MN 55454 > 612-624-8081 > > http://policy.umn.edu/ > > *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will > distribute your message to the *ENTIRE list of members*. To send a > message privately, reply directly to the individual who sent the message > (their e-mail address appears in the "From" line of their original e-mail). > > *To Unsubscribe*: Go to > http://www.acupa.org/MembershipForm_Discontinue.html and complete the > form. We will remove you from the list within 24 hours, during normal > business hours. > > *Questions about the ACUPA e-list?* Contact Jamie Parris at > [email protected] > <[email protected]?subject=ACUPA%20e-list%20assistance> or > 607-255-6837. > > *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will > distribute your message to the *ENTIRE list of members*. To send a > message privately, reply directly to the individual who sent the message > (their e-mail address appears in the "From" line of their original e-mail). > > *To Unsubscribe*: Go to > http://www.acupa.org/MembershipForm_Discontinue.html and complete the > form. We will remove you from the list within 24 hours, during normal > business hours. > > *Questions about the ACUPA e-list?* Contact Jamie Parris at > [email protected] > <[email protected]?subject=ACUPA%20e-list%20assistance> or > 607-255-6837. > > -- *Teresa M. Toney, M.P.A.*: Manager, Office of Public Stewardship 2411 West 14th Street, Tempe AZ 85281 phone | 480-731-8880 • fax | 480-731-8819 email | [email protected] website | www.maricopa.edu/publicstewardship
