Sheryl, Our Surplus Property policy and procedure includes the following stipulations regarding donations:
Donations Donations to qualified shelters or rehabilitative workshops are permitted only when all of the following criteria are met: * Surplus Stores has made reasonable efforts to determine if any state agency has a requirement for such property and no such agency has been identified. Such determination is to follow sufficient notice to all state agencies to allow adequate time for them to make their needs known; and * Items cannot be sold for a reasonable price; and * The nature and quantity of the property in question is directly germane to the needs of the nonprofit organization and the nonprofit organization agrees to use the property for such needs and purposes; and * Items would have a higher overhead cost to process as surplus than the sale value; and * The Assistant Vice President of Facilities Services, Operations determines that the donation of such property is in the best interest of the University. You may view this section at: http://public.wsu.edu/~forms/HTML/BPPM/20_Property/20.76_Surplus_Property.htm Hope this helps — Deb ------------------------- Deb Bartlett Director Office of Procedures, Records, and Forms Washington State University Pullman, WA 99164-1225 Phone: 509-335-2004 Fax: 509-335-3969 Email: [email protected] From: "Rippke, Sheryl L [U CSL]" <[email protected]<mailto:[email protected]>> Reply-To: Association of College and University Policy Administrators <[email protected]<mailto:[email protected]>> Date: Monday, August 8, 2016 at 6:28 AM Subject: Selecting a charity to receive excess property Good morning! By Iowa law, Iowa State University has a surplus department to which excess property is sent and ISU surplus then makes the items available for sale, first within the university, and then to the public. You may have the same set-up. Our situation: We have hundreds of used blankets that the department of residence needs to dispose of. It is not feasible for ISU Surplus to try to sell hundreds of blankets. ISU wants to donate them to charity. Question: With so many charities out there, how do we select a not-for-profit to which to donate the blankets? The logistics of parceling the blankets out to numerous charities might become unwieldy, but a few might be okay. We can find them, we just don’t know how to fairly/equitably select which ones. Do you have a protocol for this sort of thing? Thanks! Sheryl Sheryl Rippke Policy Administrator Office of University Counsel Iowa State University 515-294-1385
