Hello Jennifer, At the University of New Mexico, we started a process a few years ago of scanning and uploading pdf documents of our historical policies to our Library's digital archives system - in the spirit of transparency and "sunshine portal." Toward the end of the project, we realized that maintaining the archive as it changed was more than our small office could handle. We do maintain internal hard copy archives, and now digital pdf archives on our office shared drive, stamped and named by effective dates, and can provide them upon request. Like many others, most of our (few and far between) requests come from University Counsel.
Sincerely, Bonnie Leigh Bonnie Leigh Reifsteck, M.A. University Policy Specialist UNM Policy Office MSC05 3357 1 University of New Mexico Albuquerque, NM 87131-0001 Tel. 505.277.6531 Web. http://policy.unm.edu **Part-time work schedule: M-F 8:30am-12:30pm ** On Fri, Jun 30, 2017 at 11:14 AM, Jennifer Dawn McCormick < [email protected]> wrote: Hello, ACUPA friends! Per the subject line, we are at a place where we are trying to decide if previous versions of a policy (or “archives”) should be published on our public-facing policy library. We recently purchased new software to house and manage our library and before we go live with the new site, I’m wondering how to handle all of our previous policy versions. What is your practice? Thanks for any advice you can provide! Sincerely, Jennifer McCormick Program Manager, Policy and Accreditation Georgia State University
