Wow. I'm very interested on how linking and automating will work. Our policy function is centralized, but there is no linkage to department procedures.
n Cara O'Sullivan, Utah Valley University From: [email protected] [mailto:[email protected]] On Behalf Of Frankart, Christine Sent: Thursday, September 07, 2017 10:12 AM To: Association of College and University Policy Administrators <[email protected]> Subject: [acupa-l] Policy/Governance Document Framework, anyone?? All: I need your help!! I'm transitioning from my current role in university policies to become the person who will manage the updating of university policies and other governance documents (e.g., standards, guidelines, SOPs, protocols, local "policies," etc.) as we move to one cloud-based solution for our HR, Payroll, Financial, and Student Information Systems! We're switching from PeopleSoft to Workday and it is a MAJOR change for our entire institution! Part of my work will be inventorying all the affected policies (and governance documents) and shepherding them through the university policy process. The other part will be deploying a governance document framework to map and automate how various types of governance documents interact vertically and horizontally. I've got a rough sketch of what the framework might look like here: [cid:[email protected]] For a little additional context, Ohio State is very decentralized and university policies are really the only type of governance documents that have devoted resources (individuals and a process). All other levels of this potential framework are done on an ad-hoc, unit-level basis. There is no common nomenclature, approval/decisioning, vetting, templates, or storage/deployment of any governance documents aside from university policies. My questions for you are: * Do any of you have a framework that positions policies somewhere in a hierarchy and/or a way of linking and making sense of various levels of governance documents? * Do any of you have other levels of governance documents (i.e., not policies) that are centrally managed at an enterprise level? * If you don't have a framework or central management of documents other than policies, do you see this as something your institution could benefit from? I've not found many models of this in higher ed and I would love to hear what other folks are doing or hoping to do in this realm. Thanks in advance, Christie [The Ohio State University] Christie Frankart Policy and Governance Document Workstream Manager Enterprise Project 1050 Carmack Rd., Columbus, OH 43210 Assistant Compliance Director Office of University Compliance and Integrity 21 E. 11th Ave., Columbus, OH 43201 P: 614-292-6585 [email protected] policies.osu.edu<http://www.policies.osu.edu/> compliance.osu.edu enterpriseproject.osu.edu<https://it.osu.edu/enterprise-project> Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. To send a message privately, reply directly to the individual who sent the message (their e-mail address appears in the "From" line of their original e-mail). To Unsubscribe or for questions about the ACUPA e-list, Contact Joshua Adams at j<mailto:[email protected]?subject=ACUPA%20e-list%20assistance>[email protected]<mailto:[email protected]?subject=Question%20About%20the%20ACUPA%20E-list> or 607-255-8279.
