Hi! We are just starting to really take a look at policies from a centralized, institutional perspective, including a governance model. As a small, private institution that is growing rapidly, we are barely keeping up! I would love to be a part of any further conversations on this.
Thanks! Leslie Erwin, B.S., M.A., CPP Director of Compliance and Risk Management Title IX Coordinator Mercy College of Ohio 2221 Madison Avenue Toledo, OH 43604 419-251-1710 leslie.er...@mercycollege.edu<mailto:leslie.er...@mercycollege.edu> From: bounce-121804883-78719...@list.cornell.edu [mailto:bounce-121804883-78719...@list.cornell.edu] On Behalf Of Marcy Huey Sent: Friday, September 08, 2017 12:40 PM To: Association of College and University Policy Administrators <acup...@list.cornell.edu> Subject: RE:[acupa-l] Policy/Governance Document Framework, anyone?? I would love to participate in that discussion. Thanks! Marcy Huey, PhD, CCEP Executive Director of Institutional Compliance Compliance, Ethics, and Regulatory Affairs The University of Alabama<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ua.edu%2F&data=02%7C01%7Cleslie.erwin%40mercycollege.edu%7Cf5220cf2cbbc465d8dc008d4f6d83eef%7Cbb84ecdc9a5141eb880c178c5153d561%7C0%7C0%7C636404856015947758&sdata=0ExGZPPcg8XUkC7M1hrLuhFtk60e8CS%2BgXjmQuiWHO0%3D&reserved=0> 401 Queen City Avenue, Box 870107, Tuscaloosa, AL 35401 office 205-348-2334 mh...@fa.ua.edu<mailto:mh...@fa.ua.edu> [The University of Alabama]<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ua.edu%2F&data=02%7C01%7Cleslie.erwin%40mercycollege.edu%7Cf5220cf2cbbc465d8dc008d4f6d83eef%7Cbb84ecdc9a5141eb880c178c5153d561%7C0%7C0%7C636404856015947758&sdata=0ExGZPPcg8XUkC7M1hrLuhFtk60e8CS%2BgXjmQuiWHO0%3D&reserved=0> From: bounce-121801515-78178...@list.cornell.edu<mailto:bounce-121801515-78178...@list.cornell.edu> [mailto:bounce-121801515-78178...@list.cornell.edu] On Behalf Of Frankart, Christine Sent: Thursday, September 7, 2017 3:54 PM To: Association of College and University Policy Administrators <acup...@list.cornell.edu<mailto:acup...@list.cornell.edu>> Subject: RE:[acupa-l] Policy/Governance Document Framework, anyone?? Thanks to everyone who responded so far! I’m still eager to get others’ take on it…;) For those of you interested, I’m attaching an additional document that provides more detail about the scope of the work. I used it early-on as a tool to communicate my charge to my local leadership and my colleagues also working on the Enterprise Project (AKA our giant switch from PeopleSoft to Workday). I haven’t tweaked it for about a month or so, and some aspects have changed. I’d love to get an interest group together (and I’d love to present about our successes/challenges in this endeavor at, say, the 2019 conference). I’d be happy to host a skype meeting to discuss my plans and get your feedback if there’s interest in that. Continued thanks, Christie [The Ohio State University] Christie Frankart Policy and Governance Document Workstream Manager Enterprise Project 1050 Carmack Rd., Columbus, OH 43210 Assistant Compliance Director Office of University Compliance and Integrity 21 E. 11th Ave., Columbus, OH 43201 P: 614-292-6585 frankart...@osu.edu<https://na01.safelinks.protection.outlook.com/?url=frankart.31%40osu.edu&data=02%7C01%7Cleslie.erwin%40mercycollege.edu%7Cf5220cf2cbbc465d8dc008d4f6d83eef%7Cbb84ecdc9a5141eb880c178c5153d561%7C0%7C0%7C636404856015947758&sdata=EEAzaLXM%2BVUkHYE%2BakFxMssEwkI88y2e90xMaxRY6Pg%3D&reserved=0> policies.osu.edu<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.policies.osu.edu%2F&data=02%7C01%7Cleslie.erwin%40mercycollege.edu%7Cf5220cf2cbbc465d8dc008d4f6d83eef%7Cbb84ecdc9a5141eb880c178c5153d561%7C0%7C0%7C636404856015947758&sdata=bLTMoMILdhkdLIlPj6YFiAFAr9L2fNDQUqYAF8Tr80M%3D&reserved=0> compliance.osu.edu<https://na01.safelinks.protection.outlook.com/?url=compliance.osu.edu&data=02%7C01%7Cleslie.erwin%40mercycollege.edu%7Cf5220cf2cbbc465d8dc008d4f6d83eef%7Cbb84ecdc9a5141eb880c178c5153d561%7C0%7C0%7C636404856015947758&sdata=zT5VvmvE2%2B%2B4mDUPJ0f%2FIJFqqO1OG4rOmOTTaQdT6%2BE%3D&reserved=0> enterpriseproject.osu.edu<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fit.osu.edu%2Fenterprise-project&data=02%7C01%7Cleslie.erwin%40mercycollege.edu%7Cf5220cf2cbbc465d8dc008d4f6d83eef%7Cbb84ecdc9a5141eb880c178c5153d561%7C0%7C0%7C636404856015947758&sdata=ZUnayf06eSMS0DCn8s0ENYLVkT2ZkOwkrotH53nn4%2FI%3D&reserved=0> From: bounce-121801150-73377...@list.cornell.edu<mailto:bounce-121801150-73377...@list.cornell.edu> [mailto:bounce-121801150-73377...@list.cornell.edu] On Behalf Of Graham, Anthony R Sent: Thursday, September 7, 2017 3:28 PM To: Association of College and University Policy Administrators <acup...@list.cornell.edu<mailto:acup...@list.cornell.edu>> Subject: RE:[acupa-l] Policy/Governance Document Framework, anyone?? I like your depiction. At Pitt we have been decentralized as well, but we are moving to centralizing some of the processing of University wide policies and procedures (entity level). I have been wrestling with the definition of what makes a policy a policy at the entity level as opposed to a lower level. I have been referring to the COSO Internal Control Framework quite a bit to describe: 1. How policies should support strategic, operational, reporting, and compliance objectives. 2. How the hierarchy of policies goes from entity wide down to the subsidiary. Our hierarchy would possibly go University/school/department/program. [ERM Framework] Not sure if this helps but there you are. Tony Graham Director, Policy Management From: bounce-121800235-76013...@list.cornell.edu<mailto:bounce-121800235-76013...@list.cornell.edu> [mailto:bounce-121800235-76013...@list.cornell.edu] On Behalf Of Frankart, Christine Sent: Thursday, September 7, 2017 12:12 PM To: Association of College and University Policy Administrators <acup...@list.cornell.edu<mailto:acup...@list.cornell.edu>> Subject: [acupa-l] Policy/Governance Document Framework, anyone?? All: I need your help!! I’m transitioning from my current role in university policies to become the person who will manage the updating of university policies and other governance documents (e.g., standards, guidelines, SOPs, protocols, local “policies,” etc.) as we move to one cloud-based solution for our HR, Payroll, Financial, and Student Information Systems! We’re switching from PeopleSoft to Workday and it is a MAJOR change for our entire institution! Part of my work will be inventorying all the affected policies (and governance documents) and shepherding them through the university policy process. The other part will be deploying a governance document framework to map and automate how various types of governance documents interact vertically and horizontally. I’ve got a rough sketch of what the framework might look like here: [cid:image004.jpg@01D327F7.66C10ED0] For a little additional context, Ohio State is very decentralized and university policies are really the only type of governance documents that have devoted resources (individuals and a process). All other levels of this potential framework are done on an ad-hoc, unit-level basis. There is no common nomenclature, approval/decisioning, vetting, templates, or storage/deployment of any governance documents aside from university policies. My questions for you are: · Do any of you have a framework that positions policies somewhere in a hierarchy and/or a way of linking and making sense of various levels of governance documents? · Do any of you have other levels of governance documents (i.e., not policies) that are centrally managed at an enterprise level? · If you don’t have a framework or central management of documents other than policies, do you see this as something your institution could benefit from? I’ve not found many models of this in higher ed and I would love to hear what other folks are doing or hoping to do in this realm. Thanks in advance, Christie [The Ohio State University] Christie Frankart Policy and Governance Document Workstream Manager Enterprise Project 1050 Carmack Rd., Columbus, OH 43210 Assistant Compliance Director Office of University Compliance and Integrity 21 E. 11th Ave., Columbus, OH 43201 P: 614-292-6585 frankart...@osu.edu<https://na01.safelinks.protection.outlook.com/?url=frankart.31%40osu.edu&data=01%7C01%7Cagraham%40cfo.pitt.edu%7C37cec7759927442df0e408d4f60b2f48%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1&sdata=%2FVS1ToStwKEZZ5R1XVXsPh63Tsh4%2BH%2FzY7fGx0OqWHs%3D&reserved=0> policies.osu.edu<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.policies.osu.edu%2F&data=01%7C01%7Cagraham%40cfo.pitt.edu%7C37cec7759927442df0e408d4f60b2f48%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1&sdata=mS0UIN1o3FJfgKhrxw1fZDi8IpdKWO6ieSA99BVAHNA%3D&reserved=0> compliance.osu.edu<https://na01.safelinks.protection.outlook.com/?url=compliance.osu.edu&data=01%7C01%7Cagraham%40cfo.pitt.edu%7C37cec7759927442df0e408d4f60b2f48%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1&sdata=%2B82%2Fq8VZ5V%2B1%2FTOGxW%2BlYh306S0fZk1a1KoUgAei6SU%3D&reserved=0> enterpriseproject.osu.edu<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fit.osu.edu%2Fenterprise-project&data=01%7C01%7Cagraham%40cfo.pitt.edu%7C37cec7759927442df0e408d4f60b2f48%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1&sdata=Fx5BJWaLzRsTDDtPJ05y0OBZ9DtziDcYlBJuajGIa2M%3D&reserved=0> Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. 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