The University of Michigan's Procedures for Development of University Policy
<http://spg.umich.edu/policies/policy-development-procedures> provides for
decommissioning or retiring an existing policy (see section C). As Joshua
notes for Cornell, it doesn't happen frequently, although we've retired
several out-of-date IT policies in the last couple of years.
Alan
Alan J. Levy
IT Policy and Compliance Lead
Information Assurance
734-764-7791
On Fri, Oct 20, 2017 at 12:02 AM, Association of College and University
Policy Administrators digest <[email protected]> wrote:
> Subject: acupa-l digest: October 20, 2017
> From: "Association of College and University Policy Administrators digest"
> <[email protected]>
> Reply-To: "Association of College and University Policy Administrators" <
> [email protected]>
> Date: Fri, 20 Oct 2017 00:02:57 -0400
>
> ACUPA-L Digest for Friday, October 20, 2017.
>
> 1. RE: Policies on retirement receptions and gifts
> 2. Deactivate Policy
> 3. Re: Deactivate Policy
> 4. RE: Policies on retirement receptions and gifts
> 5. RE: Deactivate Policy
>
> ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the
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>
>
> ---------- Forwarded message ----------
> From: "Ball, Donna" <[email protected]>
> To:
> Cc:
> Bcc:
> Date: Thu, 19 Oct 2017 10:56:29 +0000
> Subject: RE: Policies on retirement receptions and gifts
>
> Memorial University’s Retirement Recognition policy is available here:
> http://www.mun.ca/policy/site/policy.php?id=112
>
>
>
> Donna
>
>
>
> Donna L. Ball
>
> Senior Policy Analyst
>
> Memorial University of Newfoundland
>
> St. John’s, NL
>
> 709-864-8010 <(709)%20864-8010>
>
>
>
> *From:* [email protected] [mailto:
> [email protected]] *On Behalf Of *Pamina Deutsch
> *Sent:* October 18, 2017 5:31 PM
> *To:* Association of College and University Policy Administrators <
> [email protected]>
> *Subject:* [acupa-l] Policies on retirement receptions and gifts
>
>
>
> Good afternoon,
>
>
>
> Here at the University of New Mexico, we are reconsidering our stance on
> using University funds to pay for retirement receptions that honor
> departing faculty and staff. I am interested in seeing the policies of
> other colleges and universities (especially state institutions) on the use
> of University funds—in contrast to foundation funds—to pay for costs
> associated with retirement receptions, including gifts that commemorate the
> retirements.
>
>
>
> Thanks,
>
> Pamina
>
>
>
> ___________________________________________
>
> [image: id:[email protected]]
>
> Pamina M. Deutsch
>
> University Policy and Administrative Planning Director
>
> UNM Policy Office, 114B Scholes Hall
>
> MSC05 3357
>
> 1 University of New Mexico
>
> Albuquerque, NM 87131-0001
>
> Tel. 505.277-2069 <(505)%20277-2069>
>
> Web. http://policy.unm.edu
>
> *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will
> distribute your message to the *ENTIRE list of members*. To send a
> message privately, reply directly to the individual who sent the message
> (their e-mail address appears in the "From" line of their original e-mail).
>
> *To Unsubscribe or for questions about the ACUPA e-list,* Contact Joshua
> Adams at j <[email protected]?subject=ACUPA%20e-list%20assistance>
> [email protected]
> <[email protected]?subject=Question%20About%20the%20ACUPA%20E-list> or
> 607-255-8279 <(607)%20255-8279>.
>
>
>
>
> ---------- Forwarded message ----------
> From: "Wrenn, Shannon" <[email protected]>
> To:
> Cc:
> Bcc:
> Date: Thu, 19 Oct 2017 13:09:58 +0000
> Subject: Deactivate Policy
>
> Morning,
>
>
>
> I am working on implementing a standard process for deactivating policy.
> We have decided we wanted a memo that is directed to my office and the
> Chief Compliance Officer from the responsible VP’s office to be placed in
> the policy records. As we consider a standard memo template, does anyone
> else use a similar process or feel comfortable sharing an example of the
> memo they use?
>
>
>
> Thanks so much!
>
>
>
> Shannon Dawkins Wrenn, J.D.
>
> Program Director
>
> Office of University Policy and Procedures
>
> University of Maryland, Baltimore
>
>
>
> 620 West Lexington Street
>
> First Floor, Suite 1110
>
> Baltimore, MD 21201-1531
>
> 410.706.6731 <(410)%20706-6731>
>
> 410.706.1401 <(410)%20706-1401> fax
>
> [email protected]
>
>
>
> [image: UMB-Logo-EMAIL-HORZ5111]
>
>
>
>
> ---------- Forwarded message ----------
> From: Michele Gross <[email protected]>
> To:
> Cc:
> Bcc:
> Date: Thu, 19 Oct 2017 10:43:23 -0500
> Subject: Re: Deactivate Policy
> Hi Shannon,
> Happy Thursday!
> We use a lot of the process that we have in place for changing a policy.
> We require that they complete a form, state the reason for the retirement,
> and identify what other related policies exist. We want to make sure thatt
> he policy retirement doesn't have a negative impact elsewhere and that if
> associated changes need to be reflected in other policies, it happens.
>
> These requests for retirement do go through our two-tier review and
> approval process (Policy Advisory Committee and President's Policy
> Committee). If approved, which they usually are, they are no longer
> available on our site and the action is reflected in our "Recently Updated
> Policies" tab for the next 90 days.
>
> Here is a link to the required form. https://policy.umn.edu/
> forms/search-results?combine=administrative+policy%3A++
> Comprehensive+review
>
> Michele
>
> On Thu, Oct 19, 2017 at 8:09 AM, Wrenn, Shannon <[email protected]>
> wrote:
>
>> Morning,
>>
>>
>>
>> I am working on implementing a standard process for deactivating policy.
>> We have decided we wanted a memo that is directed to my office and the
>> Chief Compliance Officer from the responsible VP’s office to be placed in
>> the policy records. As we consider a standard memo template, does anyone
>> else use a similar process or feel comfortable sharing an example of the
>> memo they use?
>>
>>
>>
>> Thanks so much!
>>
>>
>>
>> Shannon Dawkins Wrenn, J.D.
>>
>> Program Director
>>
>> Office of University Policy and Procedures
>>
>> University of Maryland, Baltimore
>>
>>
>>
>> 620 West Lexington Street
>> <https://maps.google.com/?q=620+West+Lexington+Street&entry=gmail&source=g>
>>
>> First Floor, Suite 1110
>>
>> Baltimore, MD 21201-1531
>>
>> 410.706.6731 <(410)%20706-6731>
>>
>> 410.706.1401 <(410)%20706-1401> fax
>>
>> [email protected]
>>
>>
>>
>> [image: UMB-Logo-EMAIL-HORZ5111]
>>
>>
>>
>> *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will
>> distribute your message to the *ENTIRE list of members*. To send a
>> message privately, reply directly to the individual who sent the message
>> (their e-mail address appears in the "From" line of their original e-mail).
>>
>> *To Unsubscribe or for questions about the ACUPA e-list,* Contact Joshua
>> Adams at j <[email protected]?subject=ACUPA%20e-list%20assistance>
>> [email protected]
>> <[email protected]?subject=Question%20About%20the%20ACUPA%20E-list> or
>> 607-255-8279 <(607)%20255-8279>.
>>
>>
>
>
> --
> Michele Gross, Director
> Policy Program
> University of Minnesota
> 356-1 McNamara, 200 Oak street
> Minneapolis, MN 55454
> 612-624-8081 <(612)%20624-8081>
>
> http://policy.umn.edu/
>
>
> ---------- Forwarded message ----------
> From: Susan Provenzano <[email protected]>
> To:
> Cc:
> Bcc:
> Date: Thu, 19 Oct 2017 17:26:57 +0000
> Subject: RE: Policies on retirement receptions and gifts
>
> Here is a link to RIT’s Policies for Selected Discretionary Spending:
> www.rit.edu/fa/controller/payable/discretionary_expenditures.html#g.
> This is an administrative policy through our controller’s office. Two
> sections mention retirement specifically:
>
>
>
> Retirements – Expenses associated with hosting an on-campus reception to
> honor employees who retire or leave RIT are allowable but limited to light
> refreshments. Alcoholic beverages are not an allowable expense but may be
> provided through personal provisions.
>
> And
>
>
>
> Retirements – Gifts made to employees upon retirement from the University
> are allowable. A general guideline is $10.00 for each year of service, up
> to a maximum of $400. Such gifts are not taxable provided they are tangible
> personal property. Gifts of cash and cash equivalent are taxable to the
> recipient regardless of the dollar amount.
>
>
>
> Susan T. Provenzano, ’84, ‘09
>
> Academic Affairs
>
> Rochester Institute of Technology
>
> (585)475-5572 <(585)%20475-5572>
>
> [email protected]
>
> *ontorll*
>
> *CONFIDENTIALITY NOTE: The information transmitted, including attachments,
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> contact the sender and destroy any copies of this information.*
>
>
>
> *From:* [email protected] [mailto:
> [email protected]] *On Behalf Of *Pamina Deutsch
> *Sent:* Wednesday, October 18, 2017 4:01 PM
> *To:* Association of College and University Policy Administrators <
> [email protected]>
> *Subject:* [acupa-l] Policies on retirement receptions and gifts
>
>
>
> Good afternoon,
>
>
>
> Here at the University of New Mexico, we are reconsidering our stance on
> using University funds to pay for retirement receptions that honor
> departing faculty and staff. I am interested in seeing the policies of
> other colleges and universities (especially state institutions) on the use
> of University funds—in contrast to foundation funds—to pay for costs
> associated with retirement receptions, including gifts that commemorate the
> retirements.
>
>
>
> Thanks,
>
> Pamina
>
>
>
> ___________________________________________
>
> [image: id:[email protected]]
>
> Pamina M. Deutsch
>
> University Policy and Administrative Planning Director
>
> UNM Policy Office, 114B Scholes Hall
>
> MSC05 3357
>
> 1 University of New Mexico
>
> Albuquerque, NM 87131-0001
>
> Tel. 505.277-2069 <(505)%20277-2069>
>
> Web. http://policy.unm.edu
>
> *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will
> distribute your message to the *ENTIRE list of members*. To send a
> message privately, reply directly to the individual who sent the message
> (their e-mail address appears in the "From" line of their original e-mail).
>
> *To Unsubscribe or for questions about the ACUPA e-list,* Contact Joshua
> Adams at j <[email protected]?subject=ACUPA%20e-list%20assistance>
> [email protected]
> <[email protected]?subject=Question%20About%20the%20ACUPA%20E-list> or
> 607-255-8279 <(607)%20255-8279>.
>
>
>
>
> ---------- Forwarded message ----------
> From: Joshua Adams <[email protected]>
> To:
> Cc:
> Bcc:
> Date: Thu, 19 Oct 2017 17:58:17 +0000
> Subject: RE: Deactivate Policy
>
> Shannon,
>
>
>
> Here, when we deactivate a policy we use exactly the same channels of
> communication that we do to promulgate one. The breadth and depth of the
> distribution would be based on the needs of the particular policy. The
> exact note would be crafted from “whole cloth” each time. It’s not been a
> problem because we rarely deactivate a policy—only a half dozen or so in
> the twenty years I’ve been here.
>
>
>
> Best regards,
>
> Joshua
>
>
>
>
>
> Joshua Adams, Director
>
> University Policy Office and DFA Communications
>
> Cornell University
>
> 341 Pine Tree Road
>
> Ithaca, NY 14850
>
>
>
> p: 607.255.8279 <(607)%20255-8279>
>
> f: 607.254.1555 <(607)%20254-1555>
>
> w: www.policy.cornell.edu
>
>
>
> ü Please consider the environment before printing this e-mail.
>
>
>
> *From:* [email protected] [mailto:
> [email protected]] *On Behalf Of *Wrenn, Shannon
> *Sent:* Thursday, October 19, 2017 9:10 AM
> *To:* ACUPA-L <[email protected]>
> *Subject:* [acupa-l] Deactivate Policy
>
>
>
> Morning,
>
>
>
> I am working on implementing a standard process for deactivating policy.
> We have decided we wanted a memo that is directed to my office and the
> Chief Compliance Officer from the responsible VP’s office to be placed in
> the policy records. As we consider a standard memo template, does anyone
> else use a similar process or feel comfortable sharing an example of the
> memo they use?
>
>
>
> Thanks so much!
>
>
>
> Shannon Dawkins Wrenn, J.D.
>
> Program Director
>
> Office of University Policy and Procedures
>
> University of Maryland, Baltimore
>
>
>
> 620 West Lexington Street
>
> First Floor, Suite 1110
>
> Baltimore, MD 21201-1531
>
> 410.706.6731 <(410)%20706-6731>
>
> 410.706.1401 <(410)%20706-1401> fax
>
> [email protected]
>
>
>
> [image: UMB-Logo-EMAIL-HORZ5111]
>
>
>
> *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will
> distribute your message to the *ENTIRE list of members*. To send a
> message privately, reply directly to the individual who sent the message
> (their e-mail address appears in the "From" line of their original e-mail).
>
> *To Unsubscribe or for questions about the ACUPA e-list,* Contact Joshua
> Adams at j <[email protected]?subject=ACUPA%20e-list%20assistance>
> [email protected]
> <[email protected]?subject=Question%20About%20the%20ACUPA%20E-list> or
> 607-255-8279 <(607)%20255-8279>.
>
>
>
>
