=> On Wed, 28 Aug 2002 10:50:27 -0700, Luke Dahl <[EMAIL PROTECTED]> said:
> We are backing up an IMAP mail server which creates a new file for > every new mail message received. > The large number of files (new messages) created is increasing our > database size at an alarming rate. Because 80-to-90 percent of most e-mail is "garbage", my money is on establishing and enforcing disk space quotas, after educating your users how they can intelligently manage their e-mail. Until you hold people accountable for the resources they consume, you're going to have to purchase more and more disk, and spend more and more on administering your computer resources. To accomplish this goal, you first need to educate everyone that they would never handle their mountains of "snail mail" this way, by purchasing more mailboxes, file folders, and file cabinets. Establish guidelines about appropriate use of e-mail and computer resources, and then educate your users about good record retention policies: (1) Business correspondence to you, informing you of "business policy or decisions", should be retained as evidence of the business process, unless it is a form of general administrative notice. (2) Business correspondence from you, related to "business policy or decisions", should be saved as evidence of the organization's business process. (3) Non-business correspondence (i.e., personal mail) can usually be deleted almost immediately, unless it is some kind of notice about a future event (meeting notice, luncheon notice, celebration notice) - which can then be deleted after the date of the event. *************************************************************** This message and any attachments is solely for the intended recipient. If you are not the intended recipient, disclosure, copying, use, or distribution of the information included in this message is prohibited -- please immediately and permanently delete this message.
