This is the official call for votes that begins the first election of chairs of the AFS3 Standardization Group, which ends on September 7, 2010 at 23:59 UTC. Below you will find some information about decisions the vote-takers have made about the election process, a list of candiates, a restatement of the election timeline, and information on how to vote. Please read through this entire message before sending your vote.
*** Process Because the elections process has never been used or tested before, there are inevitably some gaps which need to be filled. Additionally, we feel the circumstances of bootstrapping call for special handling which is not fully spelled out in the provisional charter. Therefore, the vote-takers have taken several decisions regarding the process for the present election _only_. It is our hope that once the election is concluded and chairs are installed, the group will take what we have learned (and what we will learn) into consideration when formulating its initial charter. The decisions we've taken are as follows: - Each eligible voter gets only a single ballot, even if he or she has multiple email addresses appearing in the list of eligible voters. For example, even though <[email protected]> and <[email protected]> both appear on the list posted on August 3, Jeffrey Altman only gets one ballot. If one voter sends more than one ballot, the latest one will be used. - Only humans are eligible voters. Any archiving or gateway services appearing on the voter list, such as <[email protected]>, are not eligible to vote. - Naturally, only ballots from eligible voters will be counted. However, a ballot will not be discarded solely because it comes from the "wrong" email address. More generally, we intend to apply common sense and avoid tossing out ballots on technicalities. - Based on community input, the vote-takers have decided to accept the late nomination of Hartmut Reuter. - Because we are electing two chairs in the same election, we have decided to accept ballots naming up to two (distinct) candidates. This insures that every voter has the opportunity to influence the selection of both chairs; otherwise, those who ended up voting for the two-year chair would have no input into the selection of the one-year chair. - In any situation which draft-wilkinson-afs3-standardisation-00 does not anticipate or address, the vote-takers will apply common sense to determine an appropriate course of action. *** Nominations We have received nominations and seconds for a total of seven candidates, listed below in alphabetical order. All nominations and seconds came from eligible voters, and all seven candidates have indicated they are willing to serve. Note that while some of the listed candidates are not eligible voters, the provisional charter is quite clear that this is not a requirement. David Boyes Doug Engert Kim Kimball Hartmut Reuter Steve Simmons Marshall Vale Alf Wachsmann *** Timeline The election continues to run according to the following timeline, originally posted in my August 3 message calling for nominations: 01-Jul-2010 Eligibility Cutoff (see below) 03-Aug-2010 Call for nominations 17-Aug-2010 Nominations close - 23:59 UTC 24-Aug-2010 Call for votes 07-Sep-2010 Voting closes - 23:59 UTC 14-Sep-2010 Results announced 01-Oct-2010 New chairs take office *** Voting Eligible voters should send their votes by email to all three vote-takers, at the following addresses, by 23:59 UTC on September 7, 2010: Jeffrey Hutzelman <[email protected]> Thomas Kula <[email protected]> David Howells <[email protected]> Votes should _not_ be copied to the mailing list, and will be held in confidence by the vote-takers. To make things easier, please include the word VOTE in the subject of your message. As noted above, each voter may submit a single ballot voting for up to two distinct candidates; a more recent ballot supercedes an earlier one from the same voter. At the end of the election, the vote-takers will each independently count up the votes received and post to the mailing list the total number of votes received by each candidate and a list of the email addresses of everyone who voted. No information will be revealed about individual votes other than the voter's email address. In the event of a tie, or discrepancy, the vote-takers will discuss the situation among themselves and then announce the agreed-upon resolution. -- Jeffrey T. Hutzelman (N3NHS) <[email protected]> For the registrars / vote-takers _______________________________________________ AFS3-standardization mailing list [email protected] http://michigan-openafs-lists.central.org/mailman/listinfo/afs3-standardization
