With the freeze of membership applications taking effect at midnight last 
night, self-nominations are now open for The Document Foundation Board of 
Directors election. 

Nominations are now open for the election of Directors to the Board of The 
Document Foundation. This election follows the Bylaws [1] of our Foundation. 
The term is one year commencing from the date the Foundation is legally 

If you are listed as a Member of The Document Foundation today (2011-09-03) 
[2], you are eligible to vote in the elections. To vote, your membership also 
needs to still be valid at the end of the elections (2011-10-26).

If you are eligible to vote, you are also eligible to be elected to the Board 
of Directors. To announce your candidacy, send a message to with your full name, e-mail, corporate 
affiliation (if any), and a description of your reasons for wanting to serve as 
a director. Candidacies must be announced prior to 2011-09-30, 23:59 UTC.

There are seven (7) board seats that are to be filled during this election. 
Three (3) additional deputies are to be selected, so the total of slots to be 
filled by election is ten (10).

All candidates should also send a summary of their candidacy announcement to - a compilation of the summaries will be 
mailed to all registered voters several days prior to the elections. Summaries 
should be no more than 75 words of continuous text (so no bullet lists or 
multiple paragraphs) and must be received by the nomination deadline given 

All discussion related to the elections should be held on where Members are invited to ask questions to 
one or all candidates. Instructions explaining how to vote will be sent via 
e-mail to all eligible voters by 2011-10-07.

The 10 candidates voted for most as counted by a single transferable vote 
system [3] will be elected, except that no more than two individuals affiliated 
with any one corporation may be elected. Should more than two of the top ten 
vote-getters be affiliated with the same company, only the two with the most 
votes will be considered elected.

In the event of a tie for the final seat on the board or the final deputy slot, 
the Membership Committee will schedule run-off elections as soon as possible. 
The Membership Committee will announce preliminary results as soon as possible 
after the elections close, along with instructions on how to access the votes 
archive and how to independently verify the vote count.

Any eligible voter may challenge the preliminary results by e-mailing prior to 2011-10-26. The published decision of 
the Membership Committee as to any challenge shall be final. Once any 
challenges have been resolved, the Membership Committee shall announce the 
final results.

Any questions regarding these procedures should be directed to the Membership 
Committee by e-mail to . The committee shall 
have the power to make any necessary changes or clarifications to these rules 
at any point during the elections.



Election Timeline (all deadlines are 23:59 UTC)

2011-08-23: Announcement of elections 
2011-09-02: Freeze of membership applications, list of candidates opens. 
2011-10-01: Last day to announce candidacies, submit summary statements. 
2011-10-03: Final list of candidates is published. 
2011-10-07: Instructions mailed to eligible voters, voting begins. 
2011-10-17: Voting closes. 
2011-10-20: Preliminary results are announced. 
2011-10-26: Last day to challenge preliminary results. 
2011-10-27: Announcement of final results


Simon Phipps, Elections Officer
The Document Foundation
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