I'm an avid GTD fan, although I fall off the wagon once in a while like any human. The Todo app works extremely well for me, and below I describe how I set it up. I'll discuss some limitations at the end. *Lists:* My custom lists are pretty simple. Next, Projects, Someday, Waiting for, and Agendas. I don't use Todo for reference material, so there's no list for that. *Next* is obviously next actions. *Projects* is redundant with items that are of the project type, but I use this list to keep them separate from next actions (this would not be necessary with a couple of simple Todo enhancements, mentioned in *Limitations of Todo*, below). I configure *Waiting for* as a list, not a context, because it's quite different from an action, and because I can filter by context (for example, if I'm expecting a phone call, it goes on the 'waiting for" list and the "phone" context.) In * Agendas* I generally place checklists, one list per person or meeting, so i can be reminded of anything I need to talk with them about. *Contexts:* Mine are the usual: Anywhere, Computer, Errands, Home, Office, Phone. I also have a context called "Schedule" for actions that require me to put them on my calendar. *Tags:* This is where I finally get off the runway. I currently have tags for my "Areas of Focus", such as Work, Family, Finances, Personal Development, Health, etc. By filtering on the area of focus, I can really narrow down my next actions, for example, to things I can do *at* my computer *in the area of* Work. If I take my laptop or iPad to lunch, I can change the tag to Family OR Personal Development (I use an OR setting) and get something done. ** *Limitations of Todo* There are two limitations in the current app that are in the way of a nearly flawless GTD sytem, at least the way I am trying to implement it. First there is no way to filter on the *type* of item. For example, just projects, just checklists, just normal. This the whole reason I create a separate "projects" list, but is a needless workaround. I've submitted a request to Todo support to fix this. Second, items (say, tasks) *within* a project are always assigned to the same list as the project. This is, as far as I am concerned, a bug, not a feature. Because I use a projects list to keep them separate from my next actions, I have a problem: the actions within a project are not assigned to my next actions list until I move them out of the project. Of course, tasks within a project might not all be next actions if they are not currently actionable. If *Appigo fixes this limitation* (I've asked them to and they seemed to like the idea), then I would simply add another list, for "upcoming" actions, and categorize all of the tasks within a project as either "next" or "upcoming" actions. Move them as needed in weekly reviews, and *voila*: a complete system.
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