Hi Lucy,

When it comes to GIS in Arches, there are a few different levels that you 
should be aware of.

Regarding the PLSS overlays that I included in the Cane River project: this 
is completely superficial, meant only for visual reference, and having 
nothing to do with the resource coordinates themselves.  I did it by 
creating a Web Map Service using Geoserver (independent of Arches) and 
pulling it in on top.  There are other ways of creating an overlay like 
that, but, again, it has no bearing on your resources and cannot be used in 
the search bar.

As you have found, if you want to search by these grid references, the 
easiest way is to have them added to each resource as searchable 
attributes.  To this end you've been adding new nodes, which will require 
changes in the location.htm, location.js, and forms.py files to support the 
new nodes.

The most "GIS way" to deal with this issue could involve another type of 
overlay that Arches supports, which is described in this 
documentation: 
https://arches-hip.readthedocs.org/en/latest/loading-data/#optional-gis-layers-for-administrative-areas.
 
 This is how, given a set of polygon areas, you can be sure that any new 
resource that is created within a given polygon will automatically receive 
the name of that polygon as an "administrative area".  With a bit of GIS 
expertise, plus editing the graphs, and extra editing on the forms and 
their javascript, you could conceivably create two GIS files, one for each 
grid system, and each with a one meter square for every grid square.  Then 
any new resource would receive, as attributes, the names of the grid 
squares (i.e. the coordinates) that it overlaps.  This approach would 
definitely require some advanced work, and would require you to start with 
the creation of two new nodes anyway...

Hope that's helpful.  I'm sorry I can't give you a quick, easy solution 
right here, but as I mentioned before, any changes to the graphs require 
supporting changes to the forms, which can quickly become an involved 
process.

Adam

On Wednesday, October 28, 2015 at 7:40:46 AM UTC-5, Lucy FJ wrote:
>
> Hello all,
>
> I have two unrelated questions: 
>
> 1. I have modified several authority files through the Reference Data 
> Manager and would like to see these modified versions in the database but 
> we cannot find them. Where do they reside? 
>
> 2. There are many input fields (boxes) on the input forms that we do not 
> need but they appear to be mandatory. We have loaded up the sample 
> reference data. Is there a simple way to makes these fields optional 
> without needing to change the program? i.e. I am looking for a user method 
> of being able to ignore these fields. 
>
> Thank you very much for any help,
>
> Lucy
>
>
>  
>

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