Lydia,

As Joshua and Christine indicated, permissions for working on Top Containers 
will need to be given to all you appropriate user groups.  The default at 
install is set so that no one has permissions (except for system 
administrators).

As for the labeling as "Container", note that  the Hierarchy Frame will have 
“Container…” instead of Box until you close and open the record again.  The 
screen display just needs a "refresh", the data is there, for example if you 
download an EAD without refreshing your screen, it will still say 
box/folder/item, etc. in the EAD record.

--Miloche Kottman
University of Kansas Libraries


-----Original Message-----
From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Christine Di Bella
Sent: Wednesday, September 21, 2016 3:44 PM
To: Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Top Containers question

Dear Lydia,

There are a few things going on here, so I'll answer as best I can, but just 
let us know if something is still not addressed. 

Joshua pointed you to the information about adjusting permissions, so hopefully 
that part is cleared up a bit. Creating/updating top containers is a specific 
permission in ArchivesSpace, so you'll want to make sure it's granted to the 
users that need to do this. (If you're using the built-in permission groups, 
adding it to the groups for basic or advanced data entry; if you have a custom 
group, adding it to that group).

There isn't a bulk create option in the Manage Top Containers area. That could 
be filed as a feature request in JIRA. (I'd be interested to hear what people 
are doing to create a number of top containers in advance too.)

Where are the container_type values showing up as just "container"? There was 
an older issue with this displaying in the resource tree 
(https://archivesspace.atlassian.net/browse/AR-1391), but if was fixed prior to 
the 1.5.0 release, so I'm wondering if there's still a vestige somewhere. There 
is a feature request in JIRA for container type to be added as a column in the 
bulk operations screen (https://archivesspace.atlassian.net/browse/AR-1441). 

As far as accessing the Manage Top Containers area goes in general, Sally 
Vermaaten reported an issue a few weeks ago related to the display of the 
Manage Top Containers menu item for certain permission levels, even when 
permission to perform the operations in that area is granted to the user: 
https://archivesspace.atlassian.net/browse/AR-1559 

The workaround for that until it is fixed is to go to the direct link for the 
Manage Top Containers page (for example, in the test.archivesspace.org domain, 
this would be http://test.archivesspace.org/top_containers) 

Christine

Christine Di Bella
ArchivesSpace Community Outreach Manager christine.dibe...@lyrasis.org
800.999.8558 x2905
678-235-2905
cdibella13 (Skype) 



-----Original Message-----
From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Tang, Lydia
Sent: Wednesday, September 21, 2016 3:38 PM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Top Containers question

Hello,
I have been trying to search the documentation on Top Containers but perhaps I 
am overlooking something - since migrating to version 1.5.1, it seems to me 
that anyone with less than archivist or even repository manager positions are 
not able to create Top Containers which can be problematic when just trying to 
enter a basic finding aid.  Additionally, it hasn’t been very clear to me where 
I (as a respository manager) can bulk create containers for the people I am 
working with.
In the “Manage Top Container” section, I am able to look up and bulk edit 
(yay!) existing top containers but not create any new ones from this view.
Additionally, any new Top Containers show up as labeled “Container” despite 
being able to distinguish them as “boxes” or other formats in the drop down 
menu.
I have been able to more easily add boxes for finding aids by using the Rapid 
Data Entry, but unfortunately it seems like the basic workflow for us in 
generating finding aids has gotten a lot more complicated with this new update.
Any thoughts or workarounds would be greatly appreciated!
Lydia
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