Thanks for the context, Jason.  My IT person loaded a database backup from the 
summer and I was able to download the collection’s EAD and import it into our 
production database.  Even then, a few random objects showed up and I had to 
edit and save the collection in order for the Resource record to show up.  I 
think we lost our earlier attached Subjects and Agents but at least we have the 
inventory.  Luckily with only 600 collections, I could check everything else 
(however tedious), but I would be worried if I had a much larger collection and 
wouldn’t be able to know what might have been lost!
Crisis averted for now.  ;)
From: <> on behalf of 
Jason Loeffler <>
Reply-To: Archivesspace Users Group 
Date: Tuesday, March 13, 2018 at 3:11 PM
To: Archivesspace Users Group <>
Subject: Re: [Archivesspace_Users_Group] "lost" collections after transferring 
between repositories/upgrades?

In 1.5.1 there was a major issue with "losing" connections between repositories 
and digital objects when digital objects were transferred between repositories.

But what you describe may be an indexing issue. Brute force approach, but have 
you rebuilt the index from scratch?


On Tue, Mar 13, 2018 at 2:54 PM, Tang, Lydia 
<<>> wrote:
I’ve noticed some disturbing behavior…  I was using a separate Data Entry 
repository for volunteers and less-trained student workers to add data into 
ArchivesSpace and then would transfer them into the production server.  It 
seems to me that at some point with our upgrades or somehow, these inventories 
have been lost(!).  There were some times when I would transfer the collections 
between repositories that the system seemed to time out.  I had assumed that 
the collection eventually made it from one repository to another, but I 
probably should have checked.  Does it seem possible that collections do get 
lost like this?
Additionally, we have some wonky scenarios where collections seem to be “mostly 
lost”, but then if I can find a random Top Container, I can edit the record 
again to have it reindex and show up.  It has happened a couple of times!  
During this time, we were on versions 1.5.3 – 2.1.1
Anyone else notice this?  Thanks!
Dr. Lydia Tang, CA, DMA, MLIS
Special Collections Archivist-Librarian
Philosophy, Aesthetics, and Ethics Bibliographer
Michigan State University Libraries
366 W. Circle Drive (DB 6)
East Lansing, MI 48824-1048
Phone: 517-884-8984<tel:517-884-8984>
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