Hi Olivia, I have struggled with “Instance” and have to refer to my cheat note occasionally: “Manifestation of intellectual content” – meaning it could be physical or digital, so this is where containers enter (for physical objects) and also description about format. I’m not handling digital objects at this point, either.
The conceptual model takes getting used to in the beginning, but as someone else pointed out, once the concepts are more clear, the terminology should be less of a “thing.” The other nice thing is that one can mouse over labels in Aspace and the application often provides helpful additional information about the term. Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu From: archivesspace_users_group-boun...@lyralists.lyrasis.org [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of Olivia S Solis Sent: Friday, April 06, 2018 4:04 PM To: Archivesspace Users Group <email@example.com> Subject: [Archivesspace_Users_Group] Lingo Cheat Sheet? Hi all, I always seem to post on Friday afternoons. Throwing this out to the group because training is of immediate and scary concern. One of the things that I am acutely aware of is that our staff is going to have to get used to new terminology and fast to be able to use ASpace. Lingo is going to be a big barrier to access. What have been some of your conceptual/terminology roadblocks in terms of staff training? Things I know I will have to explain as new terminology/conceptual reframing are included as headers below. I'm laying my work bare here, but I'm thinking that the crowdsourcing could be useful here. We've got people at varied levels of technical proficiency. I was thinking of an informal cheat sheet. Did you make a cheat sheet for ASpace lingo for staff training? Am I not including some conceptual leaps here? Did you have ASpace terminology you had to explain in multiple ways? Thanks, Olivia Agent Record A record type for a person, family, corporation, or software. A major record type in ASpace that can link to Accession Records, Resource Records, Archival Object Records, and Event Records in various roles, most often as subjects and creators. Every distinct agent has one and only one record. Archival Object Record [NOTE we're not using ASpace for digital objects] A record type for an item in an inventory. If are familiar with EAD, this corresponds to a <c##> level. If not, think of this as a tabbed level of an inventory. Child ArchivesSpace thinks of hierarchical relationships as "parent"/"child". A parent could be the <c01> to a child <c02>, though ASpace would never frame it in terms of specific numbered component levels. A parent could also be the box that a child reel/folder/box within the parent box Classifications Container Profile Basically, the type and dimensions of a container. Container profiles are consecutively numbered by type. For a description of container types see [this link]. For specs/pictures of different container types, see [this link]. Event Record In DBCAH's implementation, Event Records document specific steps taken in archival processing, most comprehensively in Accession Records (e.g. Deeds of Gift sent or received). Event Records are bound to specific dates. Instance Indicator Location Profile Note (resources) Parent Resource Record Essentially a finding aid plus some additional collection management information. Space Calculator -- Olivia Solis, MSIS Metadata Coordinator Dolph Briscoe Center for American History The University of Texas at Austin 2300 Red River St. Stop D1100 Austin TX, 78712-1426 (512) 232-8013
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