Hi Ed,
Those external IDs were added to the core code of the ArchivesSpace EAD
exporter at some point, which can result in some surprises (see the references
to "external_id" here
https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/ead_converter.rb#L139-L162
). Those ead:unitid elements do include the @audience='internal' attribute,
so generally they will be removed before you find them in a PDF. We like to
review our PDF files with internal-only notes still present, however, so here's
the fix that I'm using locally right now so that we don't wind up with
Archivists' Toolkit database IDs in our PDF-review files:
<!-- let's remove those AT database IDs even if we keep internal-only
elements around.
those should be the only unitids exported with @type attributes, so
just remove 'em. -->
<xsl:template match="ead:unitid[@type]" priority="2"/>
This is handled after the file has been exported on our end, but something like
that could be added to the PDF-creation process. Or, you could use an EAD
export plugin that overrides the core code behavior referenced above.
Ideally, though, I think at this point it would be better if those external IDs
were never included in an EAD export, since that could be handled in a local
plugin. Also, those external IDs aren't displayed by default, as Brian notes
(and they definitely are not editable values by default), so you won't seem
them normally.
Mark
-----Original Message-----
From: [email protected]
[mailto:[email protected]] On Behalf Of
Brian Harrington
Sent: Monday, 05 August, 2019 4:00 PM
To: Archivesspace Users Group <[email protected]>
Subject: Re: [Archivesspace_Users_Group] ID [Archivists Toolkit
Database::RESOURCE]
Hi Ed,
That’s an external ID. They are usually hidden from view, but if you add
"AppConfig[:show_external_ids] = true” to your config.rb, they should show up
on the staff side.
I hope this helps,
Brian
—
Brian Harrington
Migration Specialist
LYRASIS
[email protected]
Skype: abbistani
> On Aug 5, 2019, at 3:00 PM, Busch, Ed <[email protected]> wrote:
>
> With the latest release of ASpace, we’ve started noticing that if we forget
> to uncheck “include unpublished” when exporting a PDF of a Resource, we get a
> line added to the Summary Information underneath ID.
>
> For example :
> ID:
> c.00665
> ID [Archivists Toolkit Database::RESOURCE] 585032
>
> This information is from Archivists Toolkit but has not been previously
> viewable nor shown anywhere in the window. Why?
> See attached.
>
>
> Ed Busch, MLIS
> Acting Director and Electronic Records Archivist Michigan State
> University Archives Conrad Hall
> 943 Conrad Road, Room 101
> East Lansing, MI 48824
> 517-884-6438
> [email protected]
>
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