What Mark said. And in addition, I would say that when dealing with these levels in EAD, what you usually want or need is to distinguish is top-level, middle-levels and leaves, so in practice making everything in the middle “subseries” is OK, and if you need finer distinctions you export as numbered c sections ( c01, c02, c03… )
> On Oct 20, 2020, at 1:09 PM, Custer, Mark <mark.cus...@yale.edu> wrote: > > Hi, Lev. > > Short answer: you can select “otherlevel” and then type in “sub-subseries” > (even “sub-sub-subseries” and whatever else that’s needed). You might need to > update your display code, but that approach would keep the EAD valid. I'm > attaching a screenshot for how to do that in ArchivesSpace. That said, I > would probably advise against doing that since then you’re on the hook for > making sure that there are no typos, etc….. and what, really, is a > sub-subseries, or a sub-series, for that matter? 😊. So, again, the display > code might need to be updated, but nothing else would preclude you have > having subseries children of other subseries. > > Longer response, which doesn't really add much: the closed list that > ArchivesSpace uses for its "Archival Object Level" enumeration list comes > from the EAD schemas. Those schemas are based on ISAD(G) 3.1.4, which does > not specify a closed list or definitions for different levels, I don’t think, > but it does include a few different examples such as “Sub-series”. In the > first version of EAD, it looks like there were 9 valid options for the level > of description, including “subseries”. EAD 2002 and EAD3 bump that up to 11 > valid options. And starting with EAD2002, “otherlevel” was added to the > controlled list of values to provide users a way to specify any other level > that was required locally. So, you can encode something like > @level=’otherlevel’ and @otherlevel=’sub-subseries’ to add any local levels > of description that you want. > > All that said, I still don't know the difference between a series and > subseries (aside from the context, which would be indicated by having a > series as a child of a series), so I'm actually in favor of less values (e.g. > removing subseries and just using series wherever that's needed) 🙂. > > Mark > > > > > > From: <> archivesspace_users_group-boun...@lyralists.lyrasis.org > <mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org> > [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org > <mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>] On Behalf > Of Earle, Lev > Sent: Tuesday, 20 October, 2020 12:25 PM > To: archivesspace_users_group@lyralists.lyrasis.org > <mailto:archivesspace_users_group@lyralists.lyrasis.org> > Subject: [Archivesspace_Users_Group] Sub-subseries custom usage? > > Hello everyone, > > I’m wondering if anyone out there has configured their instance to make > sub-subseries level designations available. > > I’m currently working with some very large collection imports where > sub-subseries would be useful, and know that EAD allows for I think a maximum > of twelve levels (or something faintly ridiculous), but also know that the > out-of-the-box AS doesn’t include a sub-subseries level designation. I know > you can technically nest subseries as children under each other, but this > feels like bad form and plays havoc with our display code. We could probably > figure out something ourselves to hack in a sub-subseries designation, but I > wanted to see what/if anyone else was doing, as we’d like to try and build > consistently with other institutions to make future inter-institutional > collaboration go more smoothly. > > Many thanks for any help! I’m new to this listserv and have been learning a > lot following conversations but still have a long ways to go. > > Cheers, > -Lev. > > ___________________________ > Lev Earle > Special Collections Processing Archivist – RBSCP > University of Rochester River Campus Libraries > they/them pronouns > > <otherlevel_ASpace.png>_______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group@lyralists.lyrasis.org > <mailto:Archivesspace_Users_Group@lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
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