We’ve done a somewhat similar thing here at the Harvard University Archives: for our John Rawls material, we created two finding aids:
* Papers of John Rawls, HUM 48. https://id.lib.harvard.edu/ead/hua32010/catalog * Books from the personal library of John Rawls, 1915-2002, HUM 48.1. https://id.lib.harvard.edu/ead/hua36010/catalog We also created bib records for each book in the Rawls personal library, indicating John Rawls as a former owner. Admittedly icing on the cake but this is one of our most heavily-used collections. Robin McElheny (she/her) Associate University Archivist for Collections & Public Services Harvard University Archives [email protected]<mailto:[email protected]> https://library.harvard.edu/libraries/harvard-university-archives From: [email protected] <[email protected]> On Behalf Of Nic Stanton-Roark Sent: Monday, March 28, 2022 9:55 AM To: Archivesspace Users Group <[email protected]> Cc: ASpace - Small Archives List ([email protected]) <[email protected]> Subject: Re: [Archivesspace_Users_Group] Books in the Archives Hi VivianLea, We do this for the few manuscript collections we hold where we have taken possession of the individuals' personal library. Typically we call the series "library" or "personal library," and either enter book titles as item level records or attach a pdf listing of the books as an external document at the series level. In some cases, we have digitized versions of notable individuals' (public domain) books to make annotations available, and attach these as item level records in Personal Library series that otherwise do not have item level description. I'm not sure how well all of this gels with EAD, but our first priority is making our holdings intelligible for researchers, and this seems intuitive for our users. I'd be interested to hear any horror stories from other users about similar setups, though. [Image removed by sender.]Nicholas Stanton-Roark | Archivist | Robert A. Nicholson University Library Anderson University | 1100 E. Fifth St, Anderson, IN 46012 (765) 641-4285<tel:%28765%29%20641%204285> | [email protected]<mailto:[email protected]> On Mon, Mar 28, 2022 at 9:07 AM Solek, VivianLea <[email protected]<mailto:[email protected]>> wrote: Good morning all, Happy Monday. Here’s a conundrum to start off your week… I’m a lone arranger with a large number of books within my archives. I know that ASpace is not designed to handle books (but it can) and I have no other library catalog at my disposal. Many of the books could be put within existing collections (defined as artificial assemblages). My thought is to designate the last series in the collection as “books” and add the titles under that series record. Has anyone done anything similar? Thoughts? Concerns? Problems you’ve encountered? Will appreciate any and all feedback on or off list. MANY thanks! VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. _______________________________________________ Archivesspace_Users_Group mailing list [email protected]<mailto:[email protected]> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=Rco425oY9hLsRjvkTWXvBvq3MeqGGajpCw3NRDJQ-6A&m=66W2ONp8XgGlBjEM4nYoCQ-tpt5irO2eHG4l7WBND9YsnBRkXIZUQ34XGq4a94aN&s=Cct2U9xAKaOGJyTjAikd0F5E1VFVdfA_8SlfNmIZpZo&e=>
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