Hi Celia, I think this is a great question, and I’d be curious to hear what other folks are doing.
As a general rule we use container instances to record information about physical materials, and digital objects to record information about born-digital materials or digital surrogates. We track the physical locations of any physical carriers using instances to record the box an item is in, and we use digital objects to record the AIP in our digital repository. At the point of accessioning, we typically have a single archival object with a single digital object to represent the entirety of the born-digital materials for the accession, whereas our arrangement and description activities typically (although not always) result in more granular representation. Alongside this, we also record extent(s) and create or edit descriptive metadata in the accession and resource record to document what we understand about the formats, content, and context of these born-digital materials. Our accessioning workflow includes the creation of an accession record for this particular grouping of materials, as well as the creation or editing of a resource record to represent the collection in its entirety. I'd echo Jessica's comment about consistency, and further it by underscoring the importance of documenting your local decisions in service of that. Your question raises the need for flexible and supportive best practices for accessioning so that archivists can adapt them locally to address issues like scale, infrastructure, specific tools, concrete workflows, and resourcing. It is extremely encouraging that SAA has approved a three-year Best Practices Working Group for Accessioning, a group whose work is currently underway and is paying explicit attention to the particular needs of born-digital materials. Looking forward to hearing what others do as well. On Mon, Apr 4, 2022 at 9:27 AM Jessica Steytler <jasteyt...@minlib.net> wrote: > Seems likely that either is good, as long as one is consistent, right? > I can picture myself putting in born-digital content as accessions in my > near future, but I haven't done it yet, so I just tried it out and my > instinct is for Digital Object-- its ID is its location/URL, which > totally fits in my brain as opposed to an actual object. > > Jessica > > On Thu, Mar 31, 2022 at 10:50 AM Celia Caust-Ellenbogen < > ccaus...@swarthmore.edu> wrote: > >> Hi folks, >> >> We're revamping our workflow for accessioning born-digital materials, and >> we'd love advice from folks using ASpace for this. >> >> In particular, we're stuck on questions about tracking locations for >> accessioning unprocessed born-digital materials in cloud storage...should >> we use instances or DAOs? >> >> If you have opinions on this and would be willing to discuss/advise, I >> would be grateful to hear from you! >> Celia >> >> -- >> Celia Caust-Ellenbogen (she/her/hers >> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.swarthmore.edu_lgbtq_gender-2Dpronouns&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=g9uM2eSEUu_t0KHTdKZ1DdTofCaAXZTMz9TGtERbRfuWmIimxIWXviSEzzXbP-q1&s=0M8XcM74uCfgxKkZrFVozor3JQ8uJp3sgNildbZBdkI&e=>) >> (pronounce my name >> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.name-2Dcoach.com_celia-2Dcaust-2Dellenbogen&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=g9uM2eSEUu_t0KHTdKZ1DdTofCaAXZTMz9TGtERbRfuWmIimxIWXviSEzzXbP-q1&s=NVzWfSPa8qkWL5_gS3wvrQeSBoSzY7Cx8zbdp-_VXV8&e=> >> ) >> Friends Historical Library of Swarthmore College >> <https://urldefense.proofpoint.com/v2/url?u=http-3A__swarthmore.edu_friends-2Dhistorical-2Dlibrary&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=g9uM2eSEUu_t0KHTdKZ1DdTofCaAXZTMz9TGtERbRfuWmIimxIWXviSEzzXbP-q1&s=q7WQIhco0tbTJVTZGKyZVk_SdrYrTEh_T3ORheXbxgk&e=> >> ccaus...@swarthmore.edu >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group@lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=g9uM2eSEUu_t0KHTdKZ1DdTofCaAXZTMz9TGtERbRfuWmIimxIWXviSEzzXbP-q1&s=K-Q8xtqK34FQdkF0INx2DqF0pzxtf3EeKRssheaj9ww&e=> >> > > > -- > Jessica Steytler | *she/her* (why does this matter? > <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.mypronouns.org_what-2Dand-2Dwhy&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=g9uM2eSEUu_t0KHTdKZ1DdTofCaAXZTMz9TGtERbRfuWmIimxIWXviSEzzXbP-q1&s=0OekFpgH27Lw-CKqMVAO5NDXrN6YBRLizw1ABthnrJU&e=> > ) > Reference - Special Collections > Public Library of Brookline > 617-730-2375 > http://brooklinelibrary.org > <https://urldefense.proofpoint.com/v2/url?u=http-3A__brooklinelibrary.org&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=g9uM2eSEUu_t0KHTdKZ1DdTofCaAXZTMz9TGtERbRfuWmIimxIWXviSEzzXbP-q1&s=bNxstr9hIZtDt_y3BDCrBP90pbJJ5-LRTqN8RYgmRs0&e=> > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group@lyralists.lyrasis.org > > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=g9uM2eSEUu_t0KHTdKZ1DdTofCaAXZTMz9TGtERbRfuWmIimxIWXviSEzzXbP-q1&s=K-Q8xtqK34FQdkF0INx2DqF0pzxtf3EeKRssheaj9ww&e= > -- Rachel Searcy Accessioning Archivist, Archival Collections Management New York University Libraries 212.998.2539 | rachel.sea...@nyu.edu My pronouns are she/her/hers
_______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group