I wonder if the identifier needs to match the data in the EAD ID field within the Finding Aid Data subrecord? I had an issue with that before and it solved my problem, but I'm not using the Harvard spreadsheet.
Might be worth a try, though? Lisa On Wed, Oct 26, 2022 at 8:58 AM Olivia S Solis <livso...@utexas.edu> wrote: > Our identifier is all in the first box. We have an autoincrement system > that works just there. Would the dashes cause problems? > > On Wed, Oct 26, 2022 at 8:54 AM Leah Tams <leah.t...@duke.edu> wrote: > >> Hi Olivia, >> >> >> >> I wonder if the identifier should actually appear with periods, rather >> than hyphens, between the elements? That is how we input them in our import >> spreadsheet at Duke. They appear as RL-12345 in ASpace, but in the >> spreadsheet we have to put RL.12345. I don’t have access to our database, >> though, so I’m not sure what they look like on that end. >> >> >> >> Best, >> >> Leah >> >> >> >> *she/her/hers* >> >> MSLS in Archives & Records Management >> >> Accessions Coordinator >> >> Rubenstein Rare Book & Manuscript Library >> >> Duke University >> >> leah.t...@duke.edu | leahtams.org <http://www.leahtams.org/> >> >> >> >> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org < >> archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of >> *Olivia >> S Solis >> *Sent:* Wednesday, October 26, 2022 9:43 AM >> *To:* Archivesspace Users Group < >> archivesspace_users_group@lyralists.lyrasis.org> >> *Subject:* [Archivesspace_Users_Group] collection_id/Resource Identifier >> in import spreadsheet >> >> >> >> Hello all, >> >> >> >> We have been using the spreadsheet importer for bulk adding archival >> objects for years, using the EAD ID column to link to the correct resource. >> We had a situation pop up where we may not have that number assigned yet, >> but we want to upload part of the inventory. I tried using column B >> (collection_id/Resource identifier) to link to the right resource. >> >> >> >> I don't know what I am doing wrong, but I can't get the AOs to get >> created with column B. The documentation in the original Harvard >> spreadsheet (which we still use a version of because of a lot of >> customization added) defined the field like so: "The Resource "Identifier", >> aka collection-level unit_id, OR, could be internal resource record number >> from URL." >> >> >> >> I keep getting the following error: Row 6: ERROR Row 6 will not be >> processed due to errors: This row is missing BOTH an EAD ID and URI >> >> I tried the Identifier field: >> >> [image: Screen Shot 2022-10-26 at 8.34.36 AM.png] >> >> I tried it as it appears in the database: "camh-arc-004438", >> null,null,null >> >> I tried the path given in the URI: >> >> [image: Screen Shot 2022-10-26 at 8.34.50 AM.png] >> >> And I tried just the numeric ID, in the case above 4398. >> >> >> >> What am I doing wrong here? I can't think of many other identifiers that >> are unique to the record. >> >> >> >> Thanks, >> >> Olivia >> >> >> >> -- >> >> Olivia Solis, MSIS (she/her) >> >> Metadata Coordinator >> >> Dolph Briscoe Center for American History >> >> The University of Texas at Austin >> >> 2300 Red River St. Stop D1100 >> >> Austin TX, 78712-1426 >> >> (512) 232-8013 >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group@lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> This message is from an external sender. Learn more about why this << >> >> matters at https://links.utexas.edu/rtyclf. << >> > > > -- > Olivia Solis, MSIS (she/her) > Metadata Coordinator > Dolph Briscoe Center for American History > The University of Texas at Austin > 2300 Red River St. Stop D1100 > Austin TX, 78712-1426 > (512) 232-8013 > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group@lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Pronouns: she/they Head of Archival Processing University of Minnesota Libraries Archives and Special Collections <https://www.lib.umn.edu/special> Elmer L. Andersen Library *I acknowledge that the University of Minnesota is located <https://editions.lib.umn.edu/openrivers/article/where-we-stand/>on the traditional, ancestral and contemporary lands of Indigenous people <https://mcae.umn.edu/sites/mcae.dl.umn.edu/files/styles/panopoly_image_original/public/media/dakhota_thomakhoche.jpg?itok=SoL5V45r> and was built with money from slaveholders <https://www.jbhe.com/2019/11/the-university-of-minnesotas-historical-ties-to-slavery/>. *
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