Hi Naomi, There is a video in the user manual that features as short section on using the notes field for restrictions. The demo starts at the 10.25 mark of the video titled “Adding Instances and Creating Top Containers<https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/894435365/Managing+Top+Containters>”
https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/915275856/Container+Management Best regards, Michael Smith Archivist Presbyterian Church of Victoria Archives PO Box 9044 South Yarra VIC 3141 michael.sm...@pcv.org.au<mailto:michael.sm...@pcv.org.au> 0425 858 228 Work days – Thursday and Friday [A picture containing shape Description automatically generated] Personal and sensitive information provided by you and collected by the Presbyterian Church of Victoria will be used in conformity with our Privacy Policy (which can be found at www.pcv.org.au<http://www.pcv.org.au/> and www.safechurchpcv.org.au<http://www.safechurchpcv.org.au/> or mailed to you on request). This information is collected for the primary purposes of the Presbyterian Church of Victoria and may be used for any activities conducted or promoted by the PCV. If you do not want your information to be used by us, please do not provide it to us. On 12/11/2022, 5:55 am, "archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org> on behalf of Franklin, Naomi" <archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org> on behalf of naomi-frank...@utulsa.edu<mailto:naomi-frank...@utulsa.edu>> wrote: Hello, hello. I’m seeking advice for how to best handle archival object record restrictions in ASpace. During a recent consultation of an archive collection, a number of photographs were identified with being culturally sensitive thus needing to be not only restricted to public access, but also internal access. In our efforts to be NAGPRA compliant and to follow the wishes of the Tribe, I need to determine best method(s) of restricting these records based on the options available in ASpace. I cannot find any previous conversations around this topic, and am wondering if others have had to restrict records for similar reasons before or restrict in general. My institution migrated our archive data to ASpace from TMS (The Museum System) a little over a year ago, so we’re still becoming familiar with the ins and outs of ASpace. We have procedures established for handling NAGPRA/Culturally Sensitive materials in TMS, but not yet ASpace. I welcome any thoughts and suggestions. Thanks! Best, Naomi Cataloguing Manager and Associate DBA Gilcrease Museum
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