Anna, If you're using a plugin to generate+save the identifiers, you won't need to manually add/save the identifiers - there are points in the record creation process where ASpace can generate the identifier and save it regardless of how the record was created.
In the plugin that I linked, the identifiers are added during the before_validation step, which happens before the record is actually saved. We use this with a spreadsheet importer and never had issues with it not adding identifiers. Thanks, --Alex On Tue, Nov 29, 2022 at 5:02 PM Anna Haywood <ahayw...@cca.qc.ca> wrote: > Hello everyone, > > > > Follow-up question on this (hopefully my last question!). We use the > spreadsheet importer to process all of our archives. So, the archivists > create unique IDs directly in the spreadsheet and then they are uploaded to > ArchivesSpace. If we used a manual or tech solution to auto generate CUIs, > I guess we would have to do it manually after the records are imported via > spreadsheet? Is there any hack to get around this? > > > > Thanks, > > Anna > > > > --- > > > *Anna Haywood*Archiviste > Archivist > > > *Centre Canadien d'ArchitectureCanadian Centre for Architecture* > 1920, rue Baile, Montréal, Québec, Canada, H3H 2S6 > +1 5149397001x1368 > cca.qc.ca > <https://www.cca.qc.ca/fr/?utm_source=fr_email_signature&utm_medium=email> > Twitter <https://www.twitter.com/ccawire> | Instagram > <https://www.instagram.com/canadiancentreforarchitecture/> | Facebook > <https://www.facebook.com/cca.conversation> | YouTube > <https://www.youtube.com/user/CCAchannel> > > Comment la technologie transforme-t-elle le paysage du commerce de détail? > <https://bit.ly/3LQKFyg> > How does technology transform retail landscapes? <https://bit.ly/3BQMt60> > > Inscrivez-vous > <https://www.cca.qc.ca/fr/?go=enews&utm_source=fr_email_signature&utm_medium=email> > pour recevoir de nos nouvelles. > Sign up > <https://www.cca.qc.ca/en/?go=enews&utm_source=en_email_signature&utm_medium=email> > to get news from us. > > *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org < > archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of *Anna > Haywood > *Sent:* Tuesday, November 29, 2022 4:42 PM > *To:* Archivesspace Users Group < > archivesspace_users_group@lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Auto generating unique IDs > > > > Hello Joshua, > > > > That’s all very understandable! Thanks so much for your guidance. > > > > Anna > > > > --- > > *Anna Haywood* > Archiviste > Archivist > > *Centre Canadien d'Architecture* > * Canadian Centre for Architecture* > 1920, rue Baile, Montréal, Québec, Canada, H3H 2S6 > +1 5149397001x1368 > cca.qc.ca > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cca.qc.ca%2Ffr%2F%3Futm_source%3Dfr_email_signature%26utm_medium%3Demail&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=DgH7zITA9oXmNITIURPaCPq2qR86lSjmeD7gUyfnOqA%3D&reserved=0> > Twitter > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.twitter.com%2Fccawire&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=46AhPQ%2BvkSw5XXTnv5wLBcoFObm%2FsDYwpQ2LTHK4J%2FY%3D&reserved=0> > | Instagram > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.instagram.com%2Fcanadiancentreforarchitecture%2F&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=NkwJwTELFikr5yxc%2B2dP9rxe4e%2BV3%2BlmGhNX1pSTxSE%3D&reserved=0> > | Facebook > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.facebook.com%2Fcca.conversation&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=bnRdlEXyhA1rAZn5uw44pUZ8ua2XzDqJ90OPBiaBW3M%3D&reserved=0> > | YouTube > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.youtube.com%2Fuser%2FCCAchannel&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=eeplJFXPyhLYdf%2B5%2F7P9b5oPvPM1LeyZrbMgZxowe80%3D&reserved=0> > > Comment la technologie transforme-t-elle le paysage du commerce de détail? > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbit.ly%2F3LQKFyg&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=68UXlCh4W%2BYqEbESSNprIXkc%2BOJTPeELfhCiCGkPdlM%3D&reserved=0> > How does technology transform retail landscapes? > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbit.ly%2F3BQMt60&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=2y5DsrsTBLx9nAjtQk8GHaOA62%2FdKLmQQPcPG0B2ttQ%3D&reserved=0> > > Inscrivez-vous > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cca.qc.ca%2Ffr%2F%3Fgo%3Denews%26utm_source%3Dfr_email_signature%26utm_medium%3Demail&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=qANBTg2hymbUSctTGqKxFAthR0C2SYPJWufPt3MuEOI%3D&reserved=0> > pour recevoir de nos nouvelles. > Sign up > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cca.qc.ca%2Fen%2F%3Fgo%3Denews%26utm_source%3Den_email_signature%26utm_medium%3Demail&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=0Q5BizByssyZ6a0NvIIvdnN6JqWTvF3zAXXvaotNyy4%3D&reserved=0> > to get news from us. > > *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org < > archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of *Joshua > D. Shaw > *Sent:* Tuesday, November 29, 2022 4:40 PM > *To:* Archivesspace Users Group < > archivesspace_users_group@lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Auto generating unique IDs > > > > I should qualify that as 'unique to all *archival objects*'. Any other > object (resource, accession, etc) may have the same id number, though the > number is unique within the type of object. Hope that isn't confusing! > > > > Joshua > ------------------------------ > > *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org < > archivesspace_users_group-boun...@lyralists.lyrasis.org> on behalf of > Joshua D. Shaw <joshua.d.s...@dartmouth.edu> > *Sent:* Tuesday, November 29, 2022 3:57 PM > *To:* Archivesspace Users Group < > archivesspace_users_group@lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Auto generating unique IDs > > > > Hi Anna > > > > The archival object id in the url is unique across *all* repos, so you > should be OK to use that as your unique id. > > > > Best, > > Joshua > ------------------------------ > > *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org < > archivesspace_users_group-boun...@lyralists.lyrasis.org> on behalf of > Anna Haywood <ahayw...@cca.qc.ca> > *Sent:* Tuesday, November 29, 2022 3:25 PM > *To:* Archivesspace Users Group < > archivesspace_users_group@lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Auto generating unique IDs > > > > Hello Alex and Rachel, > > > > Thank you both so much for these suggestions, I will look into them and > see if my IT dept. can help. > > > > I also saw on an old post (from 2018) that someone had used the number in > the url to create the CUI. So for instance, using > /repositories/2/archival_objects/4131 to make the CUI “4131” - I thought > this was an interesting idea. Does anyone see any major flaws this? We only > have 2 repositories and we probably won’t transfer archival objects between > the two. > > > > Best, > > Anna > > > > --- > > *Anna Haywood* > Archiviste > Archivist > > *Centre Canadien d'Architecture* > * Canadian Centre for Architecture* > 1920, rue Baile, Montréal, Québec, Canada, H3H 2S6 > +1 5149397001x1368 > cca.qc.ca > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cca.qc.ca%2Ffr%2F%3Futm_source%3Dfr_email_signature%26utm_medium%3Demail&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=DgH7zITA9oXmNITIURPaCPq2qR86lSjmeD7gUyfnOqA%3D&reserved=0> > Twitter > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.twitter.com%2Fccawire&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=46AhPQ%2BvkSw5XXTnv5wLBcoFObm%2FsDYwpQ2LTHK4J%2FY%3D&reserved=0> > | Instagram > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.instagram.com%2Fcanadiancentreforarchitecture%2F&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=82bxWXhLmMA%2FwDLx%2FMNdj2%2Bi8NVcx6UygxtbZFE%2F0Y0%3D&reserved=0> > | Facebook > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.facebook.com%2Fcca.conversation&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=wruiAySg2Szie9R1oPZ6qpeXFipImm6e5D1UkG7k%2FjY%3D&reserved=0> > | YouTube > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.youtube.com%2Fuser%2FCCAchannel&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=jGI36qA5jItJ68YAMySBl73RNh4h81M6%2F2ziDfFAhIU%3D&reserved=0> > > Comment la technologie transforme-t-elle le paysage du commerce de détail? > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbit.ly%2F3LQKFyg&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=OPUAD%2FX4JjcwHsh4aqJdMhXp9TsxjbbZ%2BUOMbvK4IDo%3D&reserved=0> > How does technology transform retail landscapes? > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbit.ly%2F3BQMt60&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=WMPewIZj324s%2FVnWwOUfptSnIL%2BLd8bbdI5GHVeLHHk%3D&reserved=0> > > Inscrivez-vous > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cca.qc.ca%2Ffr%2F%3Fgo%3Denews%26utm_source%3Dfr_email_signature%26utm_medium%3Demail&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=UoI4QitBCIdg4z%2FfAh48%2BIIeDkDFTw%2FG7Ly0%2BHmT2nQ%3D&reserved=0> > pour recevoir de nos nouvelles. > Sign up > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cca.qc.ca%2Fen%2F%3Fgo%3Denews%26utm_source%3Den_email_signature%26utm_medium%3Demail&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=l6jw8uMZvKArSWz%2Fyy%2F2SLOHZN3rPJPxW%2FKk7XZOSSc%3D&reserved=0> > to get news from us. > > *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org < > archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of > *Alexander > Duryee > *Sent:* Tuesday, November 29, 2022 3:13 PM > *To:* Archivesspace Users Group < > archivesspace_users_group@lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Auto generating unique IDs > > > > Anna, > > > > We use a plugin to achieve something very similar here at NYPL - > https://github.com/alexduryee/aspace_serial_numbers > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Falexduryee%2Faspace_serial_numbers&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=arO2IaTxX1LJduF0vvLfU%2B1%2FxRm%2BXHreixiPSsZh7Bs%3D&reserved=0>. > This auto-generates a component_id when an archival object is saved without > an ID, starting from 3000000 and incrementing by 1 each time (using > ASpace's built-in Sequence). > > > > Note that this plugin requires some frontend tweaks to be truly > functional, which is in a separate plugin repository, but it should give > you an idea/basis to work from. > > > > Thanks, > > --Alex > > > > > > > > On Tue, Nov 29, 2022 at 9:35 AM Rachel Aileen Searcy < > rachel.sea...@nyu.edu> wrote: > > Hello Anna, > > > > You might want to look into the Digitization Work Order plugin > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fhudmol%2Fdigitization_work_order&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=SzxjNbUGquFeOkeI2GE%2BF5lTDb9J9Z%2FYigRiFiV7MVU%3D&reserved=0>, > which might meet your needs. The plugin allows you to generate unique > identifiers for selected archival objects within a resource record that is > then added to that object's Component Unique Identifier field. It also > gives you the ability to download a simplified tsv file of those selected > components. At NYU we use this to facilitate our digitization workflow that > involves transferring archival materials between different departments, but > we've also adapted it for other uses. I'll also include a link to the > portion of our local ArchivesSpace manual with instructions > <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-ao%2Fedit%23heading%3Dh.5kg8ir70qq1n&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=q0ieAgwtsyk0JspGJBOnwutUgZ%2BoI3iRx70Gzhi7y0M%3D&reserved=0> > on how to use it. I'm happy to answer any additional questions you might > have about it. > > > > Hope this is helpful. Take care, > > Rachel > > > > On Mon, Nov 28, 2022 at 5:30 PM Anna Haywood <ahayw...@cca.qc.ca> wrote: > > Hello everyone, > > > > I was wondering if anyone had a suggestion (manual or automated) to create > unique ids for archival objects in ArchivesSpace? We have migrated from a > system that used to autogenerate consecutive 6 digital numbers for all > users. I do not want to create unique IDs that are tied to the > collection/series/etc. because if we reprocess, renumber, or rearrange the > collection, it means we need to change all the unique ids. > > > > Any ideas are appreciated! > > Thanks, > > Anna > > --- > > *Anna Haywood* > Archiviste > Archivist > > *Centre Canadien d'Architecture* > * Canadian Centre for Architecture* > 1920, rue Baile, Montréal, Québec, Canada, H3H 2S6 > +1 5149397001x1368 > cca.qc.ca > 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