Anna,

If you're using a plugin to generate+save the identifiers, you won't need
to manually add/save the identifiers - there are points in the record
creation process where ASpace can generate the identifier and save it
regardless of how the record was created.

In the plugin that I linked, the identifiers are added during the
before_validation step, which happens before the record is actually saved.
We use this with a spreadsheet importer and never had issues with it not
adding identifiers.

Thanks,
--Alex

On Tue, Nov 29, 2022 at 5:02 PM Anna Haywood <ahayw...@cca.qc.ca> wrote:

> Hello everyone,
>
>
>
> Follow-up question on this (hopefully my last question!). We use the
> spreadsheet importer to process all of our archives. So, the archivists
> create unique IDs directly in the spreadsheet and then they are uploaded to
> ArchivesSpace. If we used a manual or tech solution to auto generate CUIs,
> I guess we would have to do it manually after the records are imported via
> spreadsheet? Is there any hack to get around this?
>
>
>
> Thanks,
>
> Anna
>
>
>
> ---
>
>
> *Anna Haywood*Archiviste
> Archivist
>
>
> *Centre Canadien d'ArchitectureCanadian Centre for Architecture*
> 1920, rue Baile, Montréal, Québec, Canada, H3H 2S6
> +1 5149397001x1368
> cca.qc.ca
> <https://www.cca.qc.ca/fr/?utm_source=fr_email_signature&utm_medium=email>
> Twitter <https://www.twitter.com/ccawire> | Instagram
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>
> Comment la technologie transforme-t-elle le paysage du commerce de détail?
> <https://bit.ly/3LQKFyg>
> How does technology transform retail landscapes? <https://bit.ly/3BQMt60>
>
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>
> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org <
> archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of *Anna
> Haywood
> *Sent:* Tuesday, November 29, 2022 4:42 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group@lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Auto generating unique IDs
>
>
>
> Hello Joshua,
>
>
>
> That’s all very understandable! Thanks so much for your guidance.
>
>
>
> Anna
>
>
>
> ---
>
> *Anna Haywood*
> Archiviste
> Archivist
>
> *Centre Canadien d'Architecture*
> * Canadian Centre for Architecture*
> 1920, rue Baile, Montréal, Québec, Canada, H3H 2S6
> +1 5149397001x1368
> cca.qc.ca
> <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cca.qc.ca%2Ffr%2F%3Futm_source%3Dfr_email_signature%26utm_medium%3Demail&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=DgH7zITA9oXmNITIURPaCPq2qR86lSjmeD7gUyfnOqA%3D&reserved=0>
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>
> Comment la technologie transforme-t-elle le paysage du commerce de détail?
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> How does technology transform retail landscapes?
> <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbit.ly%2F3BQMt60&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=2y5DsrsTBLx9nAjtQk8GHaOA62%2FdKLmQQPcPG0B2ttQ%3D&reserved=0>
>
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> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org <
> archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of *Joshua
> D. Shaw
> *Sent:* Tuesday, November 29, 2022 4:40 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group@lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Auto generating unique IDs
>
>
>
> I should qualify that as 'unique to all *archival objects*​'. Any other
> object (resource, accession, etc) may have the same id number, though the
> number is unique within the type of object. Hope that isn't confusing!
>
>
>
> Joshua
> ------------------------------
>
> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org <
> archivesspace_users_group-boun...@lyralists.lyrasis.org> on behalf of
> Joshua D. Shaw <joshua.d.s...@dartmouth.edu>
> *Sent:* Tuesday, November 29, 2022 3:57 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group@lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Auto generating unique IDs
>
>
>
> Hi Anna
>
>
>
> The archival object id in the url is unique across *all* repos, so you
> should be OK to use that as your unique id.
>
>
>
> Best,
>
> Joshua
> ------------------------------
>
> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org <
> archivesspace_users_group-boun...@lyralists.lyrasis.org> on behalf of
> Anna Haywood <ahayw...@cca.qc.ca>
> *Sent:* Tuesday, November 29, 2022 3:25 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group@lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Auto generating unique IDs
>
>
>
> Hello Alex and Rachel,
>
>
>
> Thank you both so much for these suggestions, I will look into them and
> see if my IT dept. can help.
>
>
>
> I also saw on an old post (from 2018) that someone had used the number in
> the url to create the CUI. So for instance, using
> /repositories/2/archival_objects/4131 to make the CUI “4131” -  I thought
> this was an interesting idea. Does anyone see any major flaws this? We only
> have 2 repositories and we probably won’t transfer archival objects between
> the two.
>
>
>
> Best,
>
> Anna
>
>
>
> ---
>
> *Anna Haywood*
> Archiviste
> Archivist
>
> *Centre Canadien d'Architecture*
> * Canadian Centre for Architecture*
> 1920, rue Baile, Montréal, Québec, Canada, H3H 2S6
> +1 5149397001x1368
> cca.qc.ca
> <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cca.qc.ca%2Ffr%2F%3Futm_source%3Dfr_email_signature%26utm_medium%3Demail&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229451151%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=DgH7zITA9oXmNITIURPaCPq2qR86lSjmeD7gUyfnOqA%3D&reserved=0>
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>
> Comment la technologie transforme-t-elle le paysage du commerce de détail?
> <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbit.ly%2F3LQKFyg&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=OPUAD%2FX4JjcwHsh4aqJdMhXp9TsxjbbZ%2BUOMbvK4IDo%3D&reserved=0>
> How does technology transform retail landscapes?
> <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbit.ly%2F3BQMt60&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=WMPewIZj324s%2FVnWwOUfptSnIL%2BLd8bbdI5GHVeLHHk%3D&reserved=0>
>
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> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org <
> archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of 
> *Alexander
> Duryee
> *Sent:* Tuesday, November 29, 2022 3:13 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group@lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Auto generating unique IDs
>
>
>
> Anna,
>
>
>
> We use a plugin to achieve something very similar here at NYPL -
> https://github.com/alexduryee/aspace_serial_numbers
> <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Falexduryee%2Faspace_serial_numbers&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=arO2IaTxX1LJduF0vvLfU%2B1%2FxRm%2BXHreixiPSsZh7Bs%3D&reserved=0>.
> This auto-generates a component_id when an archival object is saved without
> an ID, starting from 3000000 and incrementing by 1 each time (using
> ASpace's built-in Sequence).
>
>
>
> Note that this plugin requires some frontend tweaks to be truly
> functional, which is in a separate plugin repository, but it should give
> you an idea/basis to work from.
>
>
>
> Thanks,
>
> --Alex
>
>
>
>
>
>
>
> On Tue, Nov 29, 2022 at 9:35 AM Rachel Aileen Searcy <
> rachel.sea...@nyu.edu> wrote:
>
> Hello Anna,
>
>
>
> You might want to look into the Digitization Work Order plugin
> <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fhudmol%2Fdigitization_work_order&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=SzxjNbUGquFeOkeI2GE%2BF5lTDb9J9Z%2FYigRiFiV7MVU%3D&reserved=0>,
> which might meet your needs. The plugin allows you to generate unique
> identifiers for selected archival objects within a resource record that is
> then added to that object's Component Unique Identifier field. It also
> gives you the ability to download a simplified tsv file of those selected
> components. At NYU we use this to facilitate our digitization workflow that
> involves transferring archival materials between different departments, but
> we've also adapted it for other uses. I'll also include a link to the
> portion of our local ArchivesSpace manual with instructions
> <https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-ao%2Fedit%23heading%3Dh.5kg8ir70qq1n&data=05%7C01%7Cahaywood%40cca.qc.ca%7C0b0f136b66884b301a7208dad2528c3b%7C4e72076180cf4800ad14ca034727386b%7C0%7C0%7C638053549229607376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=q0ieAgwtsyk0JspGJBOnwutUgZ%2BoI3iRx70Gzhi7y0M%3D&reserved=0>
> on how to use it. I'm happy to answer any additional questions you might
> have about it.
>
>
>
> Hope this is helpful. Take care,
>
> Rachel
>
>
>
> On Mon, Nov 28, 2022 at 5:30 PM Anna Haywood <ahayw...@cca.qc.ca> wrote:
>
> Hello everyone,
>
>
>
> I was wondering if anyone had a suggestion (manual or automated) to create
> unique ids for archival objects in ArchivesSpace? We have migrated from a
> system that used to autogenerate consecutive 6 digital numbers for all
> users. I do not want to create unique IDs that are tied to the
> collection/series/etc. because if we reprocess, renumber, or rearrange the
> collection, it means we need to change all the unique ids.
>
>
>
> Any ideas are appreciated!
>
> Thanks,
>
> Anna
>
> ---
>
> *Anna Haywood*
> Archiviste
> Archivist
>
> *Centre Canadien d'Architecture*
> * Canadian Centre for Architecture*
> 1920, rue Baile, Montréal, Québec, Canada, H3H 2S6
> +1 5149397001x1368
> cca.qc.ca
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> --
>
> Rachel Searcy
> Accessioning Archivist, Archival Collections Management
>
> New York University Libraries
>
> 212.998.2539 | rachel.sea...@nyu.edu
>
> My pronouns are she/her/hers
>
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>
>
> --
>
> Alexander Duryee
>
> Manager, Archival Metadata
>
> New York Public Library
>
> (917)-229-9590
>
> alexanderdur...@nypl.org
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-- 
Alexander Duryee
Manager, Archival Metadata
New York Public Library
(917)-229-9590
alexanderdur...@nypl.org
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