POSITION TITLE: ADMINISTRATIVE ASSISTANT/ RECEPTIONIST
Company description:
Please access www.aims.ro for a full description of our company.
PURPOSE OF THE POSITION
The Administrative Assistant/ Receptionist is responsible for
providing secretarial and administrative support to all departments in
the organisation.
Main Activities
* Receive, direct and relay telephone messages and fax messages
* Direct callers to the appropriate staff member
* Pick up and deliver the mail
* Open and date all general correspondence
* Maintain the general filing system and file all correspondence
* Assist in the planning and preparation of meetings
* Maintain an adequate inventory of office supplies
* Respond to public inquiries
* Provide word-processing and secretarial support
* Answer all incoming calls and handle caller's inquiries whenever
possible
* Re-direct calls as appropriate and take adequate messages when
required
* Greet, assist and/or direct visitors
* Elaborate the daily press review
* Participate in recruitment and consultancy department meetings
KNOWLEDGE, SKILLS AND ABILITIES
Skills
* team spirit
* analytical and problem solving skills
* decision making skills
* effective verbal and listening
* communications skills
* computer skills including the ability to spreadsheet and
wordprocessing programs at a
highly proficient level
* stress management skills
* time management skills
Knowledge
* Foreign languages English fluent
* Any other language an advantage
Personal Attributes
* be honest and trustworthy
* be respectful
* possess cultural awareness and sensitivity
* be flexible
* demonstrate sound work ethics
Please send your application to [EMAIL PROTECTED] with the
reference: Receptionist in the subject line of the message.
Please note that this is a full-time job and that it requires an
important degree of flexibility as far as time and stress management
are concerned.
Dead-line: May 31st 2007
