There are three aspects to a successful meeting, especially periodic ones like
these cabinet meetings:
Preparing an agenda
Writing the meeting notes
Maintaining an Action Items List with actionee names and due dates
Why can't the trained IAS officers do these simple tasks? I'd think it is
their responsibility. Do they delegate too far down the line to office
assistants and never follow up?
Dilip
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Govt reminder on Cabinet decisions
By our Staff Reporter
GUWAHATI, July 4: After a section of government officials has the Chief
Minister worrying for their works, the Government has decided to issue
guidelines to them reminding them of their duties.
Sources said some of the IAS officers do not prepare the Cabinet memoranda
properly, nor do they implement some important Cabinet decisions. In most of
the cases, these officials prepare the memoranda hurriedly, thereby missing on
some vital points. The Government has issued guidelines to a section of
officials and decided to send such guidelines to others within a couple of
days. On the other hand, the Cabinet, on its part, takes certain decisions
which do not prompt the officers to work on them.
According to Government regulations, the Commissioner Secretaries should
prepare the Cabinet memoranda very precisely and minutely for discussion during
the meetings. But some of these officials have become so casual in their duties
that they hurriedly prepare the necessary documents and skip through some
important points resulting in either a delayed decision or no decision at all.
Given this, the State Government has decided to issue guidelines to the
officials concerned for monitoring the memoranda before giving the final nod.
Sometimes these officials take a very long time to implement some Cabinet
decisions and do not express any interest at all. The Government, therefore,
has asked some of the officials to clarify the reason for these delays. It may
be mentioned here that sometimes the Cabinet has to take such decisions which
do not come under the jurisdiction of the Cabinet itself but are of public
interest. At the same time, the Cabinet takes certain decisions like staying
transfer, promotion, extension of service and others, which should not be taken
up in Cabinet meetings. These decisions, on the part of the powers-that-be,
lead to the IAS officers not showing any interest in them.
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