I would suggest not to have any kind of fee/charges and don't restrict the number of RSVPs. Allow participants based on a strictly first-come-first-served basis if the venue capacity is limited. When we organized the last data science workshop, the same policy was followed.
Thanks & Regards, Sivasubramaniam Arunachalam On Mon, Mar 20, 2017 at 7:01 PM, Abhiram R <abhi.darkn...@gmail.com> wrote: > Hi, > I'm all for the gamification of the process. > But here's my suggestion and it's totally up for vote. > > First of all, 100/- per head for attendance is fine. But it should be > *refundable > *on attendance. > Secondly, for the amount that is available as part of the number of people > not attending, this money can be split between speakers as say Amazon gift > cards or something or the sort - no matter how small the amount. The point > is not to make money, but something that provides motivation for the > speaker as well. > > This way, > Less attendance = monetary benefit (not really desired, but it's > something), > More attendance = Satisfaction at having reached so many people. > > Thoughts? > > > > Abhiram R > https://twitter.com/__abhiram__ > https://github.com/abhiii5459 > > > > On Mon, Mar 20, 2017 at 11:24 PM, Nitin Kumar <nitin.n...@gmail.com> > wrote: > > > I would vote for paying 100rs and let that be used for snacks and goodies > > for the speaker. > > > > Nitin Kr > > > > On Mon, Mar 20, 2017 at 9:44 PM, Anand Chitipothu <anandol...@gmail.com> > > wrote: > > > > > On Mon, Mar 20, 2017 at 8:32 PM, kracekumar ramaraju < > > > kracethekingma...@gmail.com> wrote: > > > > > > > Hi > > > > > > > > As of today, there are 5394 members in BangPypers meetup [0]. For > last > > > > meetup (IoT Workshop), 267 participants showed interest. We allowed > 134 > > > > RSVPs and waitlisted 133 attendees. As Nitin mentioned in previous > > > thread, > > > > he couldn't attend the meetup since he was in waitlist. 75 people > > > > participated in the event. Turnout ratio was 56%. Our expectation was > > > only > > > > 40% people would attend. That's the rationale behind 134 RSVP limit. > > > > > > > > This kind of scenario happens at least once or twice in a year. > > > > > > > > To solve the RSVP problem, few meetups charge a monetary fee of 100Rs > > [1] > > > > and return the amount when participant shows up on the event > day(after > > > > deducting gateway costs). Some meetup [2] donates the collected fee > to > > > > organizations like EFF, FSF, Software Freedom Conservancy and other > > > > non-profit organization. Some meetup uses the amount to distribute > > > goodies > > > > to the speaker, and spend on snacks and food. The meetup tried > > charging a > > > > small amount and now reverted [3]. > > > > > > > > The collecting money has administrative work - Use one of the > organizer > > > > bank accounts, record attended participants, return payment (not sure > > > > payment gateways will be happy returning money for the majority of > > > > transactions). > > > > > > > > Will you be interested in paying for the meetup with a refund? > > > > I'd like to hear input from others regarding in this matter from all > > > front. > > > > > > > > > > Having a small barrier of entry is good to eliminate noise. To make > > things > > > easy to manage, you can probably take help of PSSI in managing > payments. > > > Also using bank account of one of the organizers may create > > accounting/tax > > > issues for him. > > > > > > Good to see 75 people attending the meetup and waiting list. Good work, > > > organizers! > > > > > > Anand > > > _______________________________________________ > > > BangPypers mailing list > > > BangPypers@python.org > > > https://mail.python.org/mailman/listinfo/bangpypers > > > > > _______________________________________________ > > BangPypers mailing list > > BangPypers@python.org > > https://mail.python.org/mailman/listinfo/bangpypers > > > > > > -- > -Abhiram R > _______________________________________________ > BangPypers mailing list > BangPypers@python.org > https://mail.python.org/mailman/listinfo/bangpypers > _______________________________________________ BangPypers mailing list BangPypers@python.org https://mail.python.org/mailman/listinfo/bangpypers