Dear Scott,
What you are doing currently is correct. From your perspective, it *is* an
expense, since you're recording the money you get from your company ("Income
:US:Hooli:Reimbursements:CommuterBenefit") as an income.
This recording of income makes this a case of "spending using company
resources", rather than "spending on behalf of the company" (which gets
recorded as a receivable asset, since you'll get reimbursed). If you want,
you can mark such expenses separately as,
"Expenses:Hooli:Travel:PublicTransit", so that you can distinguish between
your personal expenses, and expenses using company resources. (FWIW, I
also track the value on my transit card.)
I hope that helps.
Regards,
Pranesh
On Monday, 1 July 2019 07:17:40 UTC+5:30, Scott Colby wrote:
>
> I am able to be reimbursed for the costs of public transit through my
> company. This is done in two manners, either by direct reimbursement in my
> paycheck or a pre-loaded debit card. I utilized the former option for the
> first couple months until the debit card was issued to me.
>
> What kind of account should I use for the "expense" leg of the public
> transit purchases? I've previously booked public transit costs under
> `Expenses:Travel:PublicTransit`, but in this case this isn't my expense,
> it's my company's.
>
> Below is an example of my beancount file. The two legs marked with `<--`
> are those I have questions about.
>
> 2019-01-01 open Income:US:Hooli:Reimbursements:CommuterBenefit USD ;
> started work on New Years?
>
> 2019-01-01 open Assets:AccountsReceivable:Hooli USD
> 2019-03-01 open Assets:US:Hooli:CommuterDebitCard USD ; finally got the
> debit card in March
>
> 2019-01-03 open Assets:US:MetroCardEsqueStoredValue USD ; got my stored
> value card a soon after starting work
>
> ; the process of using a receivable for the reimbursement makes sense
>
> 2019-01-03 * "Public Transit Authority" "card purchase and add value" ^
> commute-benefit-jan-19
> Assets:AccountsReceivable:Hooli 1.00 USD ; the card cost $1
> Assets:US:MetroCardEsqueStoredValue 20.00 USD ; and I added $20 to it
> Liabilities:MyCreditCard
>
> 2019-01-11 * "Public Transit Authority" "bus fare 2019-01-03 --
> 2019-01-11" ^commute-benefit-jan-19
> Assets:US:MetroCardEsqueStoredValue -20.00 USD
> Assets:AccountsReceivable:Hooli
>
> 2019-01-20 * "Hooli Payroll" ^commute-benefit-jan-19
> Assets:US:MyBank:Checking 21.00 USD
> Assets:AccountsReceivable:Hooli
> ; etc.
>
> ; ...
>
> ; however the process for using the debit card does not make sense to me
> at the moment
>
> 2019-03-01 * "Commuter Debit Card" "load of value" ^commute-benefit-mar-19
> Assets:US:Hooli:CommuterDebitCard 100.00 USD
> Income:US:Hooli:Reimbursements:CommuterBenefit
>
> 2019-03-01 * "Public Transit Authority" "add value" ^commute-benefit-mar-
> 19
> Assets:US:MetroCardEsqueStoredValue 20.00 USD
> Assets:US:Hooli:CommuterDebitCard
>
> 2019-03-08 * "Public Transit Authority" "bus fare 2019-03-01 --
> 2019-03-08" ^commute-benefit-mar-19
> Assets:US:MetroCardEsqueStoredValue -20.00 USD
> Expenses:Travel:PublicTransit ; <-- this is my question
>
> 2019-03-10 * "Public Transit Authority" "bought weekly pass" ^commute-
> benefit-mar-19
> Assets:US:Hooli:CommuterDebitCard -15.00 USD
> Expenses:Travel:PublicTransit ; <-- same question
>
> (I realize tracking the exact value on my transit card is a bit...pedantic
> and, to be honest, I'm considering ignoring it entirely but now that I'm
> wrestling with the problem of how to book these I'm interested in finding
> out how to do so.)
>
>
>
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