Email Etiquette Tips <http://keralites.net/> * Don't leave "Subject" line, Even worse are empty subject lines, and everyone usually delete those e-mails. * Don't trigger spam filter by using all capital letters, exclamation points, and words typically seen in spam. Writing in all Caps is like Shouting<http://www.hoax-slayer.com/do-not-use-all-capitals.html>. * Break up your message into three or four small paragraphs. You might even provide a one- or two-sentence overview. If you have more than one question, or a bunch of points to make, number them. It makes replying a whole lot easier to refer those numbers. * If you have a great link to share, don't just stick the URL in the e-mail. Include a short description. * You want to attach a bunch of photos to your message? Cool, but if there are more than four or five, Zip them into an archive. 7-Zip<http://www.7-zip.org/> is a freebie and will do the job nicely. * When you are sending mails with images, better it be in small because no one want a dozen 4-megabyte photos of your last picnic. Before you send them, use an image resizer. Microsoft has a free one for XP as part of its Power Toys<http://www.microsoft.com/windowsxp/Downloads/powertoys/Xppowertoys.mspx> collection (direct download<http://download.microsoft.com/download/whistler/Install/2/WXP/EN-US/ImageResizerPowertoySetup.exe>); there's a version for Vista<http://pcwizkid.blogspot.com/2008/08/windows-vista-free-image-resizer.html>, too. * Attaching a video in e-mail is so last century. If you look ,mostly you'll find it on YouTube .So avoid it * You like forwarding stuff, remove all those annoying remnants -- the angled brackets, for instance -- from the last 300 people who forwarded the message. While stripping the junk from forwarded e-mails is a good idea, removing the millions of e-mail addresses is a necessary, no, essential security requirement. Copying everyone, and not hiding the addresses using blind copy, is a royal invasion of privacy and a terrible security breach. * Please get rid of IncrediMail, the annoying program that sticks oh-too-cute animations at the bottom of e-mails. * Whenever you send an e-mail to more than one person, do NOT use the "To:" or "Cc:" fields for adding e-mail addresses.. Always use the BCC: (blind carbon copy) field for listing the e-mail addresses. This is the way the people you send to will only see their own e-mail address.If you don't see your "BCC:" option click on where it says To: and your address list will appear. Highlight the address and choose BCC: and that's it, it's that easy. When you send to BCC: your message will automatically say 'Undisclosed Recipients' in the 'TO:' field of the people who receive it. That way you aren't sharing all those addresses with everybody. * Outlook Express, create a new message, select View, and check All Headers. In Outlook, choose View and check the Bcc Field; in Outlook 2007, choose the icon in the Quick Access toolbar located in the upper left of the email you are forwarding. Mozilla's Thunderbird has a free add-on "Contacts: Add BCC button<https://addons.mozilla.org/en-US/thunderbird/addon/754>" that puts a Bcc button at the bottom of your address book column. * In Netscape, click the To field and scroll to Bcc. In Yahoo Mail and Gmail, click BCC. In AOL, Eudora, and MSN Hotmail, just fill the "bcc" field. The classic AOL online service is more work: In the Copy To box, enter each recipient's e-mail address in parentheses. If you have another email program, use the program's help to figure out how to do it. * Do your best to check your spelling. It makes for a more pleasant read. Every e-mail program has a method to check the spelling before you send a message. You can use Asutype<http://www.asutype.com/>, an automatic spell checker(30-day free trial). * If you use a signature line, include your e-mail address. * Add a line at the end of the e-mail with your real first and last name. There's nothing sillier than having to reply to "Dear [email protected]." And please, if you can help it, don't use initials. * Remove any 'FW:' in the subject line. You can re-name the subject if you wish or even fix spelling. * ALWAYS hit your Forward button from the actual e-mail you are reading. By forwarding from the actual page you wish someone to view; you stop them from having to open many e-mails just to see what you sent. These are the ones that often end up having picked up a virus from somebody. This is really important! * It's really easy to find out if it's real or not. If it's not, please don't pass it on.So please, in the future, let's stop the junk mail and the viruses. * When you reply or forward an e-mail, it's helpful if you stick one or two descriptive words in front of the original subject so the recipient has an idea of what's in store. For instance, use words such as "Update:", "Confirmation:", or "Really dumb:". Sending Big Files. There are alternatives to attaching large files in e-mail.. Fire up your browser and head for YouSendIt<http://www.yousendit.com/>. You upload your file -- up to 100MB. Others can download it at your leisure from YouSendIt. <http://keralites.net/> <http://www.orkut.com/Community.aspx?cmm=56475514> <http://www.incredimail.com/index.asp?id=109096&rui=101122695> DISCLAIMER: Notice : This e-mail and any attachments may contain information which is confidential to the addressee and may also be privileged. If you are not the intended recipient of this e-mail, you may not copy, forward, disclose or otherwise use it in any way whatsoever. If you have received this e-mail by mistake, please e-mail the sender by replying to this message, and deleting the original and any printout thereof. --~--~---------~--~----~------------~-------~--~----~ You received this message because you are subscribed to the Google Groups "BETTER PERSONALITY GROUP" group. To post to this group, send email to [email protected] To unsubscribe from this group, send email to [email protected] For more options, visit this group at http://groups.google.com/group/BETTER_PERSONALITY?hl=en -~----------~----~----~----~------~----~------~--~---
