Dear colleagues,
per § 9 I of our statutes, [1] the Board of Directors is required to
have one formal meeting per year, with both the invitation issued and
the agenda fixed no later than two weeks in advance.
I hereby, in my role as Chairman of The Document Foundation, officially
invite the Board of Directors as well as its deputies to a formal
meeting on
Tuesday, September 24th,
at 1300 UTC (i.e. 1500 local time, UTC+2/CEST)
during the LibreOffice Conference 2013
at the Department of Information Technology of Milan State University,
Via Comelico 39, Milano, Italy. Please plan in enough time for entering
the venue.
In case you cannot personally attend the meeting, per § 9 II you can
nominate another board member or a deputy to represent you. Please do so
publicly on this mailing list, in time before the meeting. Be advised
that only one representation is possible per representative.
For proposals of agenda items, please send them to this list, no later
than two weeks before the meeting. Here is my proposal you are free to
comment on:
1. Welcome and introduction
2. Formal invitation, representation and quorum
3. Overview of past activities, finances and budget for 2013
4. Planning and strategy for 2014
4.1. Upcoming board elections and changes in roles
4.2. Strategy, finances and budget
4.3. Entities and partnerships
4.4. Events (participating and hosting)
5. Community building and focal points
6. Various
As per § 9 III of our statutes, at least 1/2 of the board must take part
in the meeting or be represented in order to have a quorum.
Certain changes to the statutes require the non-represented, personal
presence of every board member, as per § 15 III, with the need of the
decision to be taken unanimously.
While the meeting is a private one, decisions and results will be made
public as soon as possible, given our approach of transparency, taking
into account § 8 III c 2nd sentence.
Looking forward to meeting you in Milano,
Florian
[1] http://www.documentfoundation.org/statutes.pdf
--
Florian Effenberger, Chairman of the Board (Vorstandsvorsitzender)
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
The Document Foundation, Kurfürstendamm 188, 10707 Berlin
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: http://www.documentfoundation.org/imprint
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