+1 Best,
Eliane Domingos de Sousa, Deputy Chairman of the Board Tel: +55 21 2178-9696 | Mobile: +55 21 9 9837-6149 The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint LibreOffice é a súite office livre que mais cresce no mundo. Baixe já: http://pt-br.libreoffice.org On 24-07-2015 09:12, Florian Effenberger wrote: > Hello, > > there has been a change proposal to the budget process, and I'm > attaching the complete, new proposal below. > I ask the board to vote on this, so we can formalize the process. > > Florian > > > > Process > > Step 1: 3 Months > > * Individual board members and/or staff add items to the budget > “Voting” page > * This will include all requested information including: > * Short Name; > * Description; > * Detailed enough to make us know what is going on; > * Added By; > * Owned By; > * Who will own the project if approved > * Type > * Reoccurring or One-Time Cost > * Optional: Tender yes/no [if something should be tendered > or rather not] > * Category [these might need some fine-tuning, but can always > be changed/extended later on] > * Development; > * Marketing; > * Quality Assurance; > * Infra; > * Documentation; > * UX > * Other > * Requested Amount, it should contain all costs, including > VAT, taxes, fees, postage, insurance, social security etc. -> if in > doubt, please ask Florian for details > * Optional: Man Hours [in case we tender, that might help in > comparing rates or at least getting a rough overview] > * Optional: Staff doable [in case there's a task that can > possibly be done by staff members, so it, depending on other pending > tasks, will be transformed to a staff task and the sum removed from > the budget] > * Optional: Duration [is this a longer tasks we might have to > split up to two fiscal years] > * Optional: Redmine URL [in case this is already in Redmine, > can be added later during the process when approved, of course] > > Step 2: 4 Weeks (2 Meetings) > > * Review all projects listed > * Add questions > * Vote Individually Prior to 2nd Meeting > * Score proposals: > Each director/deputy scores the proposals from 0-100. > The overall score is the average of all completed scores. > Each line item must have enough scores to meet quorum. > * We give ourselves 4 weeks to vote and ask questions. > > Step 3: Vote > > * By end of 2nd Meeting we vote – going down the list based on average > score > * Once we get to the first down vote, project voting ends > * Exception: If there is a low cost item that we want to > specially approve because there is the budget for it, of course this > is fine. > > Step 4: Organization > > * Florian organizes the document > * Approved items > * Reoccurring approved items go to “Approved Reoccurring Items” > * One-Time Projects items go to “Approved One Off Projects” > * Non-Approved > * Everything else gets moved to “Non-Approved Projects” > * If the person who added it wants to put it back to projects _later_ > they are more than free to do this, but at the end of voting the > projects page should be clean. > * If items are put back – all voting should be deleted as these > were ranked based on what was there, they would have to be reassessed > after new items are added again > * Redmine > * Florian + staff make tickets for any items that need one and > assigns it to the people who said they would own the projects > > Step 5: Tracking and Documentation > > * Whoever owns a project is responsible for keeping everyone up to > date and can be requested at any time to provide an update; > * Florian will provide an overview of the following on a regular basis > (no less than once a quarter) > * Total amount needing to be allocated by End of Year; > * Current amount allocated > * Reoccurring; > * One-Time > * Current Amount Spent > * Reoccurring; > * One-Time > * Amount Allocated but not spent > * Can discuss any concerns here and individual > directors/deputies may be requested to answer questions; > * Amount remaining > * A single amount that highlights how much we need to allocate > by end of year. > * Florian can highlight any areas where he thinks money is needed > or where we've overfunded/underfunded. > * Document will be _standardized_ > * Joel more than happy to work with Florian to create a > standardized form that will be emailed out no less than once a quarter. >
