Dear colleagues, per § 9 I of our statutes , the Board of Directors is required to have one formal meeting per year, with both the invitation issued and the agenda fixed no later than two weeks in advance.
I hereby, in my role as Chairwoman of The Document Foundation, officially invite the Board of Directors as well as their deputies to a formal meeting on Monday, October 9, 2017 at 09:30 local time at Hotel American Palace, Via Laurentina 554, 00143 Rome, Italy Please plan in enough time for entering the venue. In case you cannot personally attend the meeting, per § 9 II you can nominate another board member or a deputy to represent you. Please do so publicly on this mailing list, in time before the meeting. Be advised that only one representation is possible per representative. The agenda is as follows: 1. Welcome and introduction 2. Formal invitation, representation and quorum 3. Overview of past activities, finances and budget for 2017 4. Planning and strategy for 2018 4.1. Strategy, finances and budget 4.2. Entities and partnerships 4.3. Events (participating and hosting) 5. Community building and focal points 6. Various As per § 9 III of our statutes, at least 1/2 of the board must take part in the meeting or be represented in order to have a quorum. Certain changes to the statutes require the non-represented, personal presence of every board member, as per § 15 III, with the need of the decision to be taken unanimously. While the meeting is a private one, decisions and results will be made public as soon as possible, given our approach of transparency, taking into account § 8 III c 2nd sentence. Looking forward to meet all of you in Rome, Marina  http://www.documentfoundation.org/statutes.pdf -- Marina Latini, Chairwoman of the Board of Directors Tel: +39 3497482812 | IRC: deneb_alpha on Freenode GPG key "ID" 0xF010C774 - DAEC 51E7 4316 5FAE EAE0 F256 3DB8 2837 F010 C774 Better use 64-bit 0x3DB82837F010C774 here is why: https://evil32.com/ The Document Foundation, Kurfürstendamm 188, 10707 Berlin Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint
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