the following decision, which was taken in private on 2018-10-04, is now made public in accordance with our statutes.

= = = =
 - spent EUR 4760.- from the marketing budget on key event for (local)
administrations in The Netherlands to promote ODF and LibreOffice.

= = = =
Where and when:
 - Utrecht, event for (local) administrations, 2018-10-10

 - promote LibreOffice and ODF:
 - educate the people on open document standard (again)
 - educate organizations about their possibilities to use
   free office-software

Why there:
 - main event for software and administrations in The Netherlands
 - there are two clear open source items at the event
   (presentation from an national agency; initiative for an OSS
    solution for central software needs of local administrations)
 - (last minute) timing is not nice, still tired and much to do
 - but we didn't have any activity yet in The Netherlands and the
   event is important to keep visibility in these organizations

 - small table / booth
 - banner LibreOffice / ODF
 - sheet LibreOffice
 - sheet ODF
 - sheet examples administrations using it.
 - booth staff and preparing stuff by Rob and me
   (based on existing marketing materials)
   (we'll ask assistance at the booth from other members too)

 - total max 4760
 - booth 4235.-
 - banners 160.-
 - info-sheets 315.-
 - travel costs 50.-

Budget marketing:
 - so far spent 2.096,17 from 31.500,00
   (TDF Budget Overview.ods FE 20180920)

The Board of Directors at the time of voting consists of 7 seat holders without deputies. In order to be quorate, the vote needs to have 1/2 of the Board of Directors members, which gives 4.

A total of 7 Board of Directors members have participated in the vote. The vote is quorate.

From now on, motions can be passed with the agreement of a simple majority of those participating. The majority threshold is currently 4.

Result of vote: 6 approvals, 0 disapprovals, 1 abstain.
Decision: The proposal has been accepted.

This message is to be archived by the BoD members and their deputies.


Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
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