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UC Libraries
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NGTS Update: November 2011
Power of Three Groups: Lightning Teams charged and moving forward
Lightning Teams (LTs) created under POTs 2 through 6 have begun working
on specific, defined tasks in support of the NGTS objectives and
deliverables. Their charges and rosters have been posted
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on the NGTS website.
POT 1: Build the system-wide infrastructure for digital collections
SOPAG has accepted the Digital Library Services Task Force 2 (DLSTF2)
Report
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and identified priority actions
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for the UC Libraries. The NGTS Management team is finalizing the charge
and membership for POT 1, which will begin work on these actions.
POT2: Transform cataloging practices
LT 2.1.1 is gathering and compiling information on the current
shelf-ready environment: vendor information on shelfready services and
pricing; campus shelfready profiles and agreements; and recommendations
for system-wide shelfready projects.
LT 2.1.2 will be comparing and evaluating physical processing
specifications from each campus: "What would it take to get agreement on
the physical processing of materials so that they could be centrally
processed but housed in different libraries? Must a systemwide
shelfready contract be complicated by physical processing specs unique
to each campus, or can parts of that processing be standardized across
the ten campuses?"
POT 3: Accelerate processing of archival and manuscript collections
LT 3.1 is developing a UC-wide Archivists' Toolkit implementation plan
that factors in existing usage and needs as well as the training and
support services required. The team will define how campuses can migrate
from a local-hosted instance of Archivists' Toolkit to the CDL-hosted
service as well as participate in testing of the forthcoming
ArchivesSpace software.
LT 3.2 is developing a More Product Less Process (MPLP) implementation
manual that will guide campuses on how to change existing practices to
make processing more efficient and make special collections available
for research as quickly as possible after acquisition. The team will
also create tools for assessing processing requirements and target
processing rates.
LT 3.3 will define a minimal collection-level record specification for
materials described according to archival descriptive rules. The
specification will reflect recommendations from the national US archival
data content standard (Describing Archives) and the international
archival data structure standard (ISAD-G), and will provide encoding
analogs for MARC and EAD.
POT 4: Simplify the recharge process
LT 4.1 will assess how the CDL Deposit Account System is working for the
eight campuses that have implemented it and facilitate adoption by the
two remaining campuses (UCD, UCSB). The team will also identify issues
related to compliance with campus accounting requirements and recommend
improvements to the payment process.
POT 5: Maximize effectiveness of Shared Cataloging
LT 5.1 will survey the campuses and Shared Cataloging Program (SCP) to
assess SCP record distribution to the campuses, in particular the impact
on public services. The SCP distributes records to the campuses to
support functions such as resource discovery through local OPACS,
display of local data in Melvyl, and providing an inventory of campus
CDL entitlements. Given the associated workload, could the resources
devoted to this process be better allocated to other tasks? The team
will investigate if stopping the distribution would cause problems in
campus public services or technical services functions.
CAMCIG
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(Cataloging and Metadata Common Interest Group) has been charged with
investigating monetary and staffing costs of record distribution to SCP
and campuses---both current state and if campuses choose to add the
records themselves.
POT 6: Develop system-wide Collections Services Operations
LT 6.1A is conducting a survey of existing UC shared collection services
operations. The data collected from this survey will help determine the
next steps and pilot projects proposed for UC Collections Services Centers.
LT 6.1B will survey the current staff resources available for technical
service functions and aim to discover the skill sets and portfolios not
covered by existing staff resources, but which are clearly needed, or
will be needed in the next five years.
LT 6.1C will be surveying campuses for tools they have and those they
need to support the full range of technical services functions.
LT 6.2 will conduct a survey to identify current cataloging and
processing backlogs of monographs and serials, and to understand more
about the nature of these materials. The team will evaluate the scope
and format of an earlier survey conducted by the Heads of Technical
Services (HOTS
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to see how it can be improved to allow for easier collecting and
updating. This will help guide identification of pilot projects and
opportunities for eliminating these backlogs.
POT 7: Transform collection development practices
POT7 has discussed coordination with the Shared Monographs Coordinating
Group (SMCG)
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regarding gathering an inventory of shared collection development
commitments and discussed the system-wide collecting of traditional
materials with the Collection Development Committee (CDC)
<http://tumblr.us2.list-manage1.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=15823dd0b0&e=b7b0e645c3>.
NGTS Communications
UC Libraries Next-Generation Technical Services: An overview
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is available on SlideShare.
Keep up-to-date on developments and ideas posted on the NGTS
blog
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Do you have questions or feedback about NGTS?
Feel free to e-mail Emily Lin, NGTS Communications Manager, at
[email protected] <mailto:[email protected]?subject=NGTS%20feedback>.
You can also post your feedback on Twitter with #ucngts or submit a
question on the blog
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anonymously. All feedback will be reviewed and responded to by the NGTS
Management Team.
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