UC Libraries
NGTS Update: April 2012
Power of Three (POT) Groups Progress
POT 1: Build the UC Digital Collection infrastructure
POT 1 has chosen to use the agile methodology for gathering requirements
for the Digital Asset Management System (DAMS). The team is using
Pivotal Tracker
<http://tumblr.us2.list-manage2.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=af70988aed&e=b7b0e645c3>
software to track team activities. Several lightning teams
<http://tumblr.us2.list-manage.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=c373ef5767&e=b7b0e645c3>
have been formed. One is gathering requirements for the DAMS along with
digital collection discovery and delivery requirements. Another team is
identifying and analyzing existing digital collections. One team will
evaluate WorldCat Local for discovery and display, and another lightning
team is establishing a rights management framework.
"POT 1 is a highly efficient group that has been able to put structure
and specificity around what could be an overwhelming charge," says team
member Lisa Schiff. "Team members share a desire to have concrete
results from our efforts." Read more about POT 1 on the NGTS blog
<http://tumblr.us2.list-manage1.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=173eb607f9&e=b7b0e645c3>.
POT 2: Transform cataloging practices
Two lightning teams have completed their work on identifying shelf-ready
vendors and gathering campus processing specifications. POT 2 is
developing a shelf ready proposal based on the input of lightning teams.
A draft of "UC Guidelines for Cooperative, Vendor, and Campus Backlog
Cataloging" is nearly ready for broader review.
POT 3: Accelerate processing of archival and manuscript collections
POT 3 has completed its report and recommendations on implementation of
Archivists' Toolkit
<http://tumblr.us2.list-manage.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=e31aa507ea&e=b7b0e645c3>.
The Management Team is reviewing the recommendations. Progress on the
development of More Product, Less Process guidelines is also on schedule.
POT 4: Simplify the recharge process
POT 4 has completed its near-term deliverable of implementing a deposit
account for CDL co-investments. POT 4 also investigated the process of
Interlocation Transfer of Funds to determine if it might be a viable
alternative to the recharge process for co-investment accounting. In
addressing its second major deliverable, the team looked into issues
related to a secure directory for tracking recharge activity in real
time. The team submitted an interim report with findings as well as
recommendations on best practices in campus accounting to the Management
Team.
POT 5: Maximize the effectiveness of Shared Cataloging
Lightning team 1 has completed and submitted its report to the POT on
Shared Cataloging Program (SCP) record distribution. CAMCIG
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has also completed its report to POT 5 on monetary and staffing costs of
SCP record distribution.
POT 6: Develop system-wide Collections Services Operations
A number of lightning teams have wrapped up their work. One completed an
inventory of existing shared staffing agreements and projects, and
identified success factors for such collaborations
<http://tumblr.us2.list-manage.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=67b188478b&e=b7b0e645c3>.
The other teams have completed their reports on current and projected
campus staffing needs, as well as on existing and needed tools. A final
team is completing its report on existing backlogs (including Special
Collections). From the information gathered, POT 6 will identify
possible pilot projects for collaboration.
POT 7: Transform collection development practices
POT 7 has completed charges and proposed memberships for lightning teams
to address the roles and responsibilities of UC bibliographers in light
of the changing landscape of collection management. The Management Team
is reviewing these proposed teams and charges.
NGTS Communications
Keep up-to-date on developments and ideas posted on the NGTS
blog
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You can also subscribe to the RSS feed
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or track #ucngts on Twitter
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Do you have questions or feedback about NGTS?
Feel free to e-mail Emily Lin, NGTS Communications Manager, at
[email protected] <mailto:[email protected]?subject=NGTS%20feedback>.
You can also post your feedback on Twitter with #ucngts or submit a
question on the blog
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anonymously. All feedback will be reviewed and responded to by the NGTS
Management Team.
