Please join us for the ALCTS CaMMS Catalog Management IG at ALA Midwinter! We will meet on Saturday, January 9th from 1-2:30pm at the Boston Convention and Exhibition Center, Room 204AB.
Our featured presentations include: Title: You're doing what?!? : Metadata, Migrating and Merging into Ex Libris Presenters: Erin Elzi & Kevin Clair (University of Denver) Summary: The University of Denver Libraries is currently in the process of simultaneously migrating to a new ILS, merging two library catalogs, and bringing in metadata from non-MARC sources for archival material. Recently, the Library's archives have been developing processes for exporting MODS and MARC metadata from ArchivesSpace to iii's Sierra. However, this whole workflow, and others, will change as the Library begins the process of migrating to Ex Libris' Alma in mid-2016. To further complicate things, the University of Denver and the Iliff School of Theology are merging their catalogs into the new system; one is currently using Sierra, and the other is on Horizon. The migration project is still in the initial stages, but the Library has already learned much in terms of project management, collaboration with Archives and other departments, and data clean-up. Title: GMD or No GMD: One Library's Approach to RDA Conversion Presenter: Jim Kalwara (Mississippi State University Libraries) Summary: In March 2013, Resource Description and Access (RDA) was adopted as the new standard set to eventually replace the Anglo-American Cataloging Rules 2nd Edition. This standard would not only impact Mississippi State University (MSU) Libraries, but also the 54 libraries within its statewide consortium, the Mississippi Library Partnership. In order to lead this implementation, MSU Libraries established guidelines and policies for the consortium. In particular, in light of implementation of RDA, libraries across the world have begun omitting General Material Designations (GMDs) from the bibliographic records in their catalogs. However, the MSU Libraries decided to retain them. This presentation illustrates the decision process and establishment of workflows for retaining GMDs during the RDA conversion process. In addition to training staff on original- and copy-cataloging procedures using RDA, a large component of MSU Libraries' conversion included developing a policy for making all existing records RDA-compliant. This entailed adding the 33x fields, spelling out abbreviations, and upgrading the publication statement when necessary. Additionally, MSU Libraries evaluated outdated GMD terms and developed more refined and useful terms. After interviewing librarians in the Research Services Department and receiving feedback from staff at several consortia libraries, catalogers developed a new GMD chart, which mapped directly to the new RDA 33x fields. In working with the Systems Department, from December 2014 to January 2015, all bibliographic records in the catalog were converted to reflect the proper RDA elements. While the conversion was successful, it did not come without problems, which stemmed from inaccurate 33x and 007 fields and their display in the Online Catalog. From this, a policy was developed for addressing such issues and distributed among consortia partners. Sharing this experience hopefully will provide guidance to other libraries planning to implement RDA. Presenter: Jim Kalwara (Mississippi State University Libraries) Title: Preparing library print materials for the move to an off-site storage facility: Notre Dame's experience Presenter: Nastia Guimaraes (University of Notre Dame) Summary: This presentation will describe Hesburgh Libraries' experience preparing approximately 400,000 volumes for the move to an off-site facility and accomplishing it within a very tight six-month timeframe. I led the team responsible for barcoding thousands of titles and other types of catalog maintenance work to ensure that each volume leaving the library is accurately represented in the catalog. I will share our success stories and lessons learned, with a focus on approaches we used to meet the deadline and talk about a decision we made to create a custom built Inventory Management System (IMS) for our remote facility. Best, Sherab Chen & Lucas Mak Co-Chairs of CMIG
