Requisition Number 17-0162

Post Date 8/9/2017

Title Digital Archivist

City Baltimore

State MD


The Space Telescope Science Institute (STScI), located on the Johns Hopkins 
University Campus in Baltimore, MD, is the science operations center for the 
Hubble Space Telescope and the science and mission operations center for the 
James Webb Space Telescope, scheduled to launch in 2018. Take part in work at 
the forefront of astronomy in a job that offers a competitive salary and 
generous benefits.

The STScI Library is seeking a Digital Archivist to lead the institute’s 
efforts in capturing and curating records of enduring value that highlight the 
historic milestones and achievements of the institute and its flagship missions 
through interoffice coordination and archive scheduling.   The Digital 
Archivist will work independently under the general direction of the Chief 

Duties and Responsibilities


Assists in collecting, providing access to, and maintaining needed information 
of enduring value on past and ongoing science missions in print and non-print 
formats for scientific, technical, and support staff;
Creates scope statement outlining record types and series for active curation; 
exercises discretion and independent judgment in description of series and 
Manages daily and recurring business processes related to budget oversight for 
the archives branch of the STScI Library; works with Chief Librarian to plan 
and justify archives budget.Executes and controls archival expenditures.
Establishes requirements for institutional archives digital preservation 
software such as Preservica, Archivematica, Open Archive, or Archon; performs 
routine and custom database maintenance in the archival catalog as well as 
system upgrades as needed; documents database functions, and serves as point of 
contact with archival software vendor;
Supervises one or more interns or staff on print and digital preservation 
Creates, documents, manages, and assesses workflows for acquiring, describing, 
processing, preserving, and creating access points for both analog and 
born-digital materials;
Manages digitization contract for conversion of print and non-print 
[audio-visual] materials; manages Memorandum of Understanding with Johns 
Hopkins University Archives;
Provides guidance to institute offices and departments on identifying and 
preserving records of value; creates a simplified process for digital and print 
transfer to the archives for pre-processing to ensure greater compliance; works 
with institute staff in Information Technology Services Division (ITSD) and 
other offices to ensure successful transfer and version control of born-digital 
materials into pre-processing storage and end-point digital preservation system;
Works with external agencies such as NASA and aerospace contractors to 
establish ownership of records, minimize duplication, and ensure copyright and 
commercial compliance;
Works with the Director’s Office and other institute leaders to establish a 
public-facing instance of the archives; improves, updates, changes, and 
maintains the Institutional Archives web pages on an on-going basis;
Assesses appropriateness of materials for public viewership; identifies 
personally identifiable information and other confidential or commercially 
sensitive information and redacts or otherwise restricts access; trains interns 
or other staff working with the archiving efforts on the same;
Establishes internal archive policies and procedures with regards to physical 
access, and establishes policies for assistance to users;
In conjunction with other library staff creates, develops, and implements 
special projects to enhance library and archival services and cross-integration;
Potentially, pursues grants related to the archival preservation;
Re-processes existing analog files for digitization and enhanced discovery;
Ability to work independently with minimal instruction as well as working 
cooperatively as part of a team extremely important.


Advanced knowledge of and experience using digital preservation and archival 
software such as Preservica, Archivematica, Open Archive, or Archon. Experience 
with web archiving resources such as Archive-It. Experience assessing 
collections for a small to medium-sized organization for preservation and 
establishing a records schedule that reflects the archival priorities of that 
organization, preferably with scientific materials.

Experience managing personally identifiable or commercially-sensitive 
information in an archival setting and making decisions on access.

Technical facility, and the ability to learn new technical skills through 
research, training, and self-study; demonstrated ability to adapt to changing 
tools, methodologies in archiving, and requirements of the institute.

Ability to work with a diverse group of technical, scientific, and 
non-technical personnel within the institute and to communicate effectively 
with software vendors, contract services, and peer institutions outside the 

Ability to work independently with minimal instruction; strong time management 
skills, strong organizational skills and attention to detail.

Experience with oral histories or personal interviews a plus.

Must be able to understand and follow oral and written instruction, to read and 
comprehend complex and specialized vocabulary, and to organize and perform work 
independently with minimal instructions.

Demonstrate supervisory responsibilities including interviewing, selecting, and 
training interns; planning, assigning, and directing archival work; carrying 
out archives branch goal development.

Proactive compliance with STScI and government safety and security policies and 
procedures in own work area is expected.

Candidates require an ALA accredited Master’s degree in Library 
Science/Information Science with a concentration in Archives or equivalent is 
required. A minimum of 2 years’ experience managing an archival program within 
an institution, university, or agency is also required. Knowledge of 
astronomical materials and resources is desirable.

Experience assessing collections for a small to medium-sized organization for 
preservation and establishing a records schedule that reflects the archival 
priorities of that organization, preferably with scientific materials. 
Technical skills applicable to working in a modern office environment, 
including knowledge of the Internet, word processing, database management, 
spreadsheet, and specialized archival software knowledge are required, 
specifically knowledge of standards for archival description and preservation 
including DACS, EAD, EAC-CPF, etc.

Ability to work well with a diverse group of technical, scientific, and 
non-technical personnel.  Ability to perform effective liaison with archives, 
libraries and data sources outside of the Institute.

Note:  Substitution of additional relevant education or experience for stated 
qualifications will be considered.

Candidates must be a US citizen or Permanent Resident. ITAR clearance is 

Interested applicants are requested to complete an on-line application through 
our website at and attach a resume in the Resume 
Upload section. Please include #17-0162 in the file name. Your resume must 
include a URL to an online portfolio. Applications received by October 6, 2017 
will receive full consideration.

AURA, as a leader in the astronomical community, is committed to diversity and 
inclusion. AURA develops and supports programs that advance our organizational 
commitment to diversity, broaden participation, and encourage the advancement 
of diversity throughout the astronomical scientific workforce. Learn more at

STScI sees the diversity of our staff as a strategic priority in our desire to 
create a first-rate scientific community. We reflect that deep commitment in 
strongly encouraging women, minorities, veterans and disabled individuals to 
apply for these opportunities.

Veterans, disabled individuals or wounded warriors needing assistance with the 
employment process can contact us at EOE/AA/M/F/D/V Voted to 
the Baltimore Magazine Hall of Fame in 2015 – Top 25 Places to Work in 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
Please view Equal Employment Opportunity Posters provided by OFCCP here.
The contractor will not discharge or in any other manner discriminate against 
employees or applicants because they have inquired about, discussed, or 
disclosed their own pay or the pay of another employee or applicant. However, 
employees who have access to the compensation information of other employees or 
applicants as a part of their essential job functions cannot disclose the pay 
of other employees or applicants to individuals who do not otherwise have 
access to compensation information, unless the disclosure is (a) in response to 
a formal complaint or charge, (b) in furtherance of an investigation, 
proceeding, hearing, or action, including an investigation conducted by the 
employer, or (c) consistent with the contractor's legal duty to furnish 
information. 41 CFR 60-1.35(c)

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