This is an automated email from the ASF dual-hosted git repository.
curcuru pushed a commit to branch master
in repository https://gitbox.apache.org/repos/asf/whimsy.git
The following commit(s) were added to refs/heads/master by this push:
new a6585882 Add some notes about Annual vs. Special meeting
a6585882 is described below
commit a65858824e1a07c42939e0ec20a7c9c1dcf82431
Author: Shane Curcuru <[email protected]>
AuthorDate: Fri Aug 16 13:57:32 2024 -0400
Add some notes about Annual vs. Special meeting
---
www/members/meeting.cgi | 32 ++++++++++++++++++--------------
1 file changed, 18 insertions(+), 14 deletions(-)
diff --git a/www/members/meeting.cgi b/www/members/meeting.cgi
index 14b4168f..0c7f3465 100755
--- a/www/members/meeting.cgi
+++ b/www/members/meeting.cgi
@@ -119,11 +119,13 @@ _html do
if today > ics_date # Based on the reconvene date
_p do
_ %{
- The last Annual Member's Meeting was held
#{last_mtg_date.strftime('%A, %d %B %Y')}. Expect the
- next Member's meeting to be scheduled between 12 - 13 months
after the previous meeting, as per
+ The last Member's Meeting was held #{last_mtg_date.strftime('%A,
%d %B %Y')}. Expect the
+ next Annual Member's meeting to be scheduled between 12 - 13
months after the previous Annual meeting, as per
}
_a 'https://www.apache.org/foundation/bylaws.html#3.2', 'the
bylaws 3.2.'
- _ 'Stay tuned for a [NOTICE] email on members-notify@ announcing
the next meeting. The below information is about the '
+ _ 'Stay tuned for a [NOTICE] '
+ _a 'https://lists.apache.org/[email protected]',
'email on members-notify@'
+ _ ' announcing the next meeting. The below information is about
the '
_strong 'LAST'
_ " Member's meeting."
end
@@ -134,12 +136,14 @@ _html do
_span.glyphicon.glyphicon_time ''
_ " #{ics_date.strftime(DTFORMAT)} "
end
- _ "as an online IRC meeting for about an hour. REMEMBER: all
voting is done by email the week BEFORE the IRC meeting"
+ _ "as an online "
+ _a 'https://asfmm.apache.org', "ASFMM chat tool meeting"
+ _ " for less than an hour. REMEMBER: all voting is done by email
the week BEFORE the ASFMM meeting."
end
_p do
_ 'Please read below for a Timeline of Meeting activities and
links to how you can take action, or see additional links to the right. '
_strong 'REMINDER: '
- _ 'Nominations for the board or new members close 10 days before
the meeting starts; no new names may be added after that date.'
+ _ 'Nominations for the board or new members (when being held)
close 10 days before the meeting starts; no new names may be added after that
date.'
end
_p do
_ 'Currently, we need '
@@ -155,7 +159,7 @@ _html do
end
_p 'Individual Members are considered to have Attended a meeting if
they either: respond to Roll Call in the meeting; submit a proxy (this gets
submitted during Roll Call); or who cast a ballot on any matters.'
_ul do
- _li '2024 dates:'
+ _li '2024 March Annual Meeting dates:'
_li 'Nominations open: February 06'
_li 'Nominations close: February 24, 2024 at 20:00'
_li 'Ballots emailed: February 29, 2024'
@@ -198,7 +202,7 @@ _html do
_div id: 'nominations'
_whimsy_panel("Timeline: Nomination Period (until 10 days BEFORE
meeting)", style: 'panel-default') do
_p do
- _ 'Before the meeting, any Member may nominate people either for the
Board, or as a New Member Candidate. Much of this discussion happens on
members@ mailing list. Remember, all new nominated names must be checked into
SVN 10 days before the meeting.'
+ _ 'Before any Annual meeting, any Member may nominate people either
for the Board, or as a New Member Candidate. Much of this discussion happens
on members@ mailing list. Remember, all new nominated names must be checked
into SVN 10 days before the meeting.'
_ 'Also, you should submit a proxy if you might not attend the the
meeting.'
_ul do
['board_nominations.txt', 'board_ballot.txt',
'/members/board-nominate.cgi', '/members/board_nominations.cgi',
@@ -240,10 +244,10 @@ _html do
_ "Ballots close ONE FULL DAY (24 hours) BEFORE the meeting starts -
don't wait to vote!"
_ul do
_li do
- _a 'New Members Elected By Majority Yes/No/Abstain vote', href:
'https://www.apache.org/foundation/governance/meetings#how-member-votes-are-tallied'
+ _a 'New Members Elected By Majority Yes/No/Abstain vote, when
elections held', href:
'https://www.apache.org/foundation/governance/meetings#how-member-votes-are-tallied'
end
_li do
- _a 'Board Seats Are Elected By STV - ORDER OF YOUR VOTE
MATTERS!', href:
'https://www.apache.org/foundation/governance/meetings#how-votes-for-the-board-are-tallied'
+ _a 'Board Seats Are Elected By STV at Annual Meetings - ORDER OF
YOUR VOTE MATTERS!', href:
'https://www.apache.org/foundation/governance/meetings#how-votes-for-the-board-are-tallied'
end
end
end
@@ -257,8 +261,8 @@ _html do
_em '(time)'
end
_ 'The meeting is typically short - it\'s primarily briefly
reporting from officers, announcing vote results and any last-minute
announcements. Members do not need to attend the meeting if you proxied or
voted; all results will be emailed or checked into SVN.'
- _ 'Various data files about the meeting (raw-irc-log, board voting
tally) will be checked in within a day after the meeting for historical
records.'
- _ 'Votes for the Omnibus resolution are included in raw-irc-log. We
do not currently publish vote results for new member nominees.'
+ _ 'Various data files about the meeting (raw-irc-log, board voting
tally if present) will be checked in within soon after the meeting for
historical records.'
+ _ 'Votes for the Omnibus resolution, if any, are included in
raw-irc-log. We do not publish vote results for new member nominees.'
_ul do
['record', 'attend', 'voter-tally', 'raw_board_votes.txt',
'raw-irc-log'].each do |f|
_li do
@@ -273,11 +277,11 @@ _html do
end
_div id: 'after'
- _whimsy_panel("Timeline: After This Year's Meeting", style:
'panel-default') do
+ _whimsy_panel("Timeline: After This Meeting", style: 'panel-default') do
_p do
- _ 'Shortly after the second half Meeting ends, '
+ _ 'Shortly after the live ASFMM Meeting ends, '
_a '@TheASF twitter', href: 'https://twitter.com/theasf'
- _ ' will formally announce the new board - please wait to retweet
the official announcement.'
+ _ ' will formally announce the new board, if an Annual meeting has
elected one - please wait to retweet the official announcement.'
_span.text_warning 'IMPORTANT:'
_ ' Do not publicise the names of newly elected members! In rare
cases, the new candidate might not accept the honor.'
end
