Okay, I'm back from Pennsylvania, and Aggiecon. Time to get things rolling
again.
The next concom meeting is Saturday at 3 pm at the con hotel restaurant. (Red
Lion, 290 and 35, yeah that one.) Everybody who's remotely interested is
invited, I'll see who else I can drag along. We need to start filling
positions.
We currently have the following positions filled:
con chair, hotel liason, marketing
[EMAIL PROTECTED] (rob landley)
treasurer, webmaster, secretary
[EMAIL PROTECTED] (mark miller)
Operations
[EMAIL PROTECTED] (stu green)
Panel Recording, mailing lists, on-site network admin
Troy
Registration
Troy, mark, and rob (see below).
Con suite
[EMAIL PROTECTED] (Lisa)
Gopher herder
[EMAIL PROTECTED] (Kristie)
Are kreely and kristiec on the list? Do we have a majordomo or something?
This leaves a number of positions we still need to find people for:
Transportation
Crisis management
- First aid
- Security
GOH liason
Dealer's room
- Table allocation
- Vendor liason.
Green room.
Programming
- Panels
- Art show
- Masquerade
- Dance/ball
- Dinner
- Gaming
- Filk
Registration
Program book.
Troy: would you be willing to become Panel Schedule Guy? You seem to have
some ideas along this line, and your main jobs so far seem to be all
at-the-con stuff. This is ahead-of-time stuff. (There will be a panel
wrangler at the event, but that's really the other half of green room.
Nothing to do with scheduling, it's tracking down people and making sure they
show up for their panels. That can be somebody else.)
Registration seems to be Troy, me, and Mark. I presume this means Mark's been
handling the credit card stuff, I'm programming the online registration CGI
form, and Troy has somebody in mind to handle at the door registration?
(Troy: do you think you can do at the door registration _and_ be network
admin? Or are my notes confused here?)
I'm currently doing dealer's room by default, since I'm recruiting all the
dealers. This is not a good thing. If there's somebody I can delegate this
to, life would be good. In a pinch I can be vendor liason ahead of time, but
I will NOT have time for this at the con. (Somebody else needs to RUN the
dealer's room...)
Con report: Aggiecon was interesting. They had about 450 people, we gave out
something like 300 flyers. Not bad. The con hotel had NOTHING to do with
the convention (which was at the university), and since we couldn't do a room
party, necessity being the mother of invention, we had a hall party. It
seemed to work. We also got lots of dealer contact info, and gaming contacts
(mostly MiBs). Troy, Mark, and myself showed up (and Troy's friend Lisa, who
was nabbed to run con suite). I mention all this for Stu's benefit, I
suppose. :)
I'm in the process of reading the docs (and looking at the perl and php source
code) to the online credit card thing so that Mark and I can get online
registration working tomorrow. (I wanna do it in Python. I realise I'm
making extra work for myself, but oh well...) Mark also has credit card
machines he can bring to the meeting so we can go "ooh" and "aah" over them.
Mailing lists: Okay, Troy says there's three now, although I've never gotten
mail from two of them. He mentions a list subscription page or something,
but I don't know where that is. There should be a "mailing lists" link in
the website menu, or maybe it belongs on the contact us page, or something.
Clarification: convention@ is the general list open to all convention
menbers, and if we need a concom only list we'll start a new one, right?
(We'll work this out saturday...)
And finally, I just invited John Kovalic to come to the convention using that
fifth fly-in slot. I dunno if he can, but the earliest we can ask him is
now, so... (I also plan to invite Wil Wheaton after Penguicon, although he
may not be able to come and if he can we may have to fly him in book rate.
There's maybe a 50% chance each guy can come, so between them this will
probably be one guest. If both can come, it will be cumulatively cool enough
to get them to interact that I will FIND A WAY to make it work...) We need
to lock down our GOH list so we can do our advertising blitz.
Upcoming advertising I need to do: bug Linux Journal. Put out a Call for
Papers. Online advertising at Kerneltrap, Keenspot, Slashdot, and Linux
Weekly News. Hit UT stuent groups (the Gaming Guild, anime club, ACM, and
whatever kind of english literary things they've got. Plus an ad in the
Daily Texan, and kiosk fliers.) This is waiting for the GOH list to fill
out.
I haven't been able to get in touch with Richard Garriott. If anybody else
has an idea, let me know.
Troy: you know Eric Flint best. Can you get a list of local Baen authors from
him? (Who writes for Baen and lives in Austin?)
I need to bug the Fandom Association of Central Texas and get more data from
them. (Mark is typing up the contact info we've harvested from the last
three conventions we've been to, the FACT guys are on there...)
What am I not thinking of?
Rob
